36C24121Q0674_1.docx

SUBJECT*

Boiler Plant Inspection, Testing, Calibration

GENERAL INFORMATION

VA CENTRAL WESTERN MASSACHUSETTS HCS

Acquisitions-90 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Stefanie Carter stefanie.carter3@va.gov

PLACE OF PERFORMANCE

VA Central Western Massachusetts HCS

421 North Main Street

Leeds MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis Solicitation – Central Western Massachusetts VAMC – Boiler Plant Inspection, Testing, and Calibration

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24121Q0674 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05.

(iv) This requirement is being issued as an 100% Small Business Set Aside. The associated NAICS code is 238220 – Plumbing, Heating and Air-Conditioning Contractors and small business size standard is $16.5 million.

(v) The Government intends to award a firm-fixed price award for Boiler Plant Inspection, Testing, and Calibration at the Central Western Massachusetts VAMC. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

(vi) The Contractor shall provide all resources necessary to provide services IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details.

(vii) The Place of Performance is:

Central Western Massachusetts VA Medical Center Approximately 607,000 Square Feet.

421 N. Main St. Leeds, MA 01053

(viii) Provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition in addition to the following addenda’s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998), 52.204-7 System for Award Management (OCT 2018), 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020), 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Site Visit:

A site visit is scheduled for 8/12/2021 at 08:00am. Please RSVP to Stefanie.carter3@va.gov and Joshua.Gallien@va.gov by 8/11/2021 if you wish to attend. The site visit will be held at Central Western Massachusetts VAMC, 421 North Main Street, Leeds, MA 01053. Additional meeting details will be given after your confirmation of attendance.

Submission of Quotes:

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price (Follow these instructions):

0. Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.

0. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

1. Past Performance:

1. Provide (2) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 – Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.

2. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement, by stating technician years of applicable service.

2. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. All interested parties are asked to complete and submit Attachment 2 Limitation on subcontracting with your submission.

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda’s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial Government Entity Code Maintenance (AUG 2020), 52.219-14 Limitation on Subcontracting (JUN 2020), 52.232-40 Providing Accelerated Payments to Small Business Subcontracting (DEC 2013), 52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30____ ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least __60___ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ___3________ (years). (End of clause)

852.212-70 Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020)

· 852.203-70, Commercial Advertising

· 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors

· 852.215-71, Evaluation Factor Commitments

· 852.232-72, Electronic Submissions of Payment Requests

· 852.242-71, Administrative Contracting Officer

852.211-72 Technical Industry Standards.

As prescribed in 811.204-70, insert the following clause:

TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: Section 3 Technical Qualifications, A through D of the Performance Work Statement.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: stefanie.carter3@va.gov

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request. (End of clause)

852.219-74 Limitations on Subcontracting – Monitoring and Compliance (JUL 2018) As prescribed in 819.7203(a) insert the following clause:

(a) This solicitation includes 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside,

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor’s offices where the Contractor’s business records or other proprietary data are retained and to review such business records regarding the Contractor’s compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of clause)

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.219-32, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-18, 52.225-13, 52.232-33, 52.222-41 (Wage Determination Central Western Massachusetts VAMC – Hampshire County – WD 2015-4095 (Rev-16), 52.222-42, 52.222-55, 52.222-62

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due 08/20/2021 at 10:00 AM EST. RFQ responses must be submitted via email to: Stefanie.carter3@va.gov Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Stefanie Carter (stefanie.carter3@va.gov ).

Boiler Plant Inspection, Testing, and Calibration VA Central Western Massachusetts, Leeds, MA

1. GENERAL

The VA Central Western Massachusetts (VA CWM) owns and operates three high pressure steam boilers at the VA CWM Co-Generation Plant in Leeds, MA. The boilers supply the campus-wide high- and low-pressure underground steam distribution system serving the space heating, domestic hot water, kitchen equipment, and sterile processing needs. The plant includes a heat recovery steam generator (HRSG) and deaerator.

The boilers, HRSG, and deaerator must be inspected, tested, and calibrated periodically in accordance with the most recent versions of VHA Directive 1810(1), VHA Boiler and Associated Plant Safety Device Testing Manual, Fifth Edition, 12/2018 and the Boiler Efficiency Improvement Operator Manual. This contract will provide a multi-year service agreement (base year plus 2 years) to meet these requirements. A technical evaluation will be performed as part of quote reviews.

2. PROJECT SCOPE OF WORK

Contractor shall provide all supervision, personnel, materials, parts, equipment, supplies, labor, travel and transportation needed for a multi-year service agreement for the inspection, testing and calibration of the boilers, burners, controls, instruments and data management system, HRSG, and deaerator. The inspections and service shall be done annually, or semi- annually, in accordance with the VHA Directive 1810(1), VHA Boiler and Associated Plant Safety Device Testing Manual, Fifth Edition, 12/2018 and the Boiler Efficiency Improvement Operator Manual. The plant consists of the following major components and control systems, all of which are covered under this agreement.

a. Three (3) 250 BHP Johnston Firetube Boilers, Model PFTA250-4LG200S, built 2011, max capacity 8,368 LBS/HR, 4,000 sq. ft. heating surface, max gas firing rate 9,800 MBTU/HR, operating at 70 psig.

b. One (1) 19 BHP Cain Heat Recovery Steam Generator, max capacity 647 LBS/HR, 478 sq. ft. heating surface, safety valve setpoint 15 psig.

c. One (1) 840 Gallon Feedwater Deaerator.

d. Preferred Utilities Boiler Control System.

1. Introduction

A. All listed publications shall be used as references to determine requirements for inspection, testing, calibration, and combustion tuning of the boiler plant burners, controls and instruments by qualified technicians.

B. The contractor shall provide a National Board of Boiler and Pressure Vessels Commissioned Inspector to perform annual Internal and External inspection of three High Pressure Boilers, the HRSG, and the Deaerator Tank in accordance with ASME, National Board and VA requirements.

C. Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of VAMC management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns.

2. Period of Performance

A. Inspections to begin immediately upon award. Contractor shall then submit a schedule of inspections to comply with frequency requirements and recommendations of:

a. VHA Directive 1810(1); including applicable appendices.

b. VHA Boiler Plant Safety Devices Testing Manual, 5th Edition.

c. The written recommendations of the equipment manufacturers.

d. NFPA 85 Boiler and Combustion Systems Hazards Code: including applicable appendices.

e. Burner performance requirements in this document.

B. Schedule must reference publication used and be agreed upon before work can begin. All work will be performed at the VA Central Western Massachusetts, 421 North Main Street, Leeds, MA 01053-9764.

3. Technician Qualifications:

Technicians shall meet the all the following qualifications A through D.

A. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications

B. Technicians must be a Qualified Professional Inspector (QPI) as defined in VHA Directive 1810(1), Appendix B, 1b. All certifications shall be included with quote submission

C. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

1) VHA Directive 1810(1)

2) NFPA 85, Boiler and Combustion Systems Hazards Code.

3) VHA Boiler Plant Safety Device Testing Manual

4) Boiler Efficiency Improvement Operator Manual

D. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. This facility has programmable digital controls; all technicians must be capable of programming the controls and have the appropriate hardware and software for this

4. Inspection, Testing and Calibration Requirements:

A. Technicians shall perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls. This shall be done every six months in accordance with the schedule provided by the contractor and agreed upon by VAMC FMS. This service specifically covers (2) Semiannual services for each Boiler, and (2) Tune Up Services for each Boiler.

B. Instrumentation, monitoring and data management systems shall be calibrated every six months.

C. At least two weeks’ notice shall be proved to the Station Point of Contact (POC) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures.

D. VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale, fully warmed and at normal steam pressure.

E. A summary of the work is as follows:

1) Review boiler plant log sheets and alarm and trouble reports.

2) Review records that show combustion performance (flue gas oxygen and carbon monoxide).

3) Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

4) Test and record the operation and set points of all burner/boiler safety interlock devices. Verify that the set points and operating points are within allowable operating parameters. Adjust as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

5) Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least four increments and record combustion performance (flue gas oxygen, carbon monoxide, NOX where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

6) Compare the combustion performance data with VAMC requirements and previous readings. If necessary, adjust the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

7) Verify accuracy of instrumentation. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

8) The contractor shall provide all supervision, personnel, materials, parts, equipment, supplies, labor and transportation to perform factory authorized service agreement to include but not limited to periodic routine, unscheduled maintenance inspections and service as recommended by Capstone Turbine Corporation in their product engineering manuals for the C200 microturbine.

9) Immediately inform COR of any recommended repairs or modifications.

5. Lock Out Tag Out

Contractor will follow VACWM provided lock out tag out procedures for each piece of equipment. Procedures will be provided on award.

6. Emergency Response:

Contractor to provide labor rates and mark-up percentage of parts, including emergency 4hr call back with 24-hour response time. If additional parts and labor are required an increase to the contract may be done if within the scope of work, otherwise a new order will need to be issued. Please provide your hourly emergency labor rate. Contractor shall submit a quote for repair prior to beginning work for the approval of POC and CO. The line item for emergency repair will be funded at the time each option is exercised.

7. Report Requirements:

A. Contractor shall provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. Reports must include activity name, date, devices inspected, who performed the inspection, the referenced standard and results.

B. Furnish report within one week of each facility inspection in Microsoft Word. Send by email to the POC. The Contractor shall provide hard copies of data sheets and flue gas analyzer “strip” printouts to the COR within one week of visit.

C. The VHA Boiler and Associated Plant Safety Device Testing Manual may be used for reporting requirements if applicable.

D. All safety-related deficiencies shall be immediately reported to the POC during the inspection visit.

8. All work shall be performed in accordance with VA Construction Safety Code, OSHA codes, and VACWM confined space entry procedures. The Contractor shall contact POC before performing any work. Successful bidder shall submit detailed procedures describing compliance with all OSHA, EPA, and all other applicable regulatory requirements pertaining to safe and proper inspection and maintenance of equipment, i.e., proper use of PPE, safe work practices, etc. with quote submission.

9. PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph as provided below includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Required Services (Tasks)

Call backs and call back timeliness

Reporting

Periodic Surveillance

Subject: Compliance with 13 C.F.R. 125.6; FAR 52.219-14 and/or VAAR 852.819-74

DATE:

Contractor Point of Contact Business Name

DUNS #:

Solicitation Number 36C241_________

Offerors are required to comply with 13 C.F.R. 125.6. For small business set asides or sole source procurements valued over the Simplified Acquisition Threshold, offerors shall comply with the percentages in FAR 52.219-14 and VAAR 852.819-74. For SDVOSB/VOSB set asides or sole source at any value, offerors shall comply with the percentages in VAAR 852.819-74 and the “similarly situated” requirement. Offerors are to check which applies block applies:

[ ] I certify that no subcontractors are anticipated in performing services under this contract. My Company receives 100% of the cost of this contract.

[ ] I certify that my company and those subcontractors that are similarly situated are estimated to receive at least 50% of the value of this contract. I understand that a similarly situated subcontractor must meet the size standard for NAICS assigned by the prime and must be in certified in VIP. Please provide the following information to identify and calculate the cost of the work self-performed and what is subcontracted.

For each subcontractor provide the flowing: business name, DUNs number, description of work, Percentage COST of Contract.

Value of work in % Contractor DUNs Number Description of Work Contract Services

Total % of value of contract by Prime Contractor ____________ Total % of value of contract by similarly situated subcontractors ____________ WARNING: Severe Penalties for Contractors that violate the Limitations on Subcontracting Rule: If caught during the performance violating the FAR government subcontracting rules or limitations on subcontracting clause under the Code of Federal Regulations 13 C.F.R. 125.6(g), there can be stiff penalties: “Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. 645(d), except that the fine shall be treated as the greater of $500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors. A party's failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a Government contract or subcontract pursuant to FAR 9.406-2(b)(1)(i) (48 CFR 9.406-2(b)(1)(i)).” Contracting Officers may require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during the performance of the contract by having the Contractor provide invoices, copies of subcontracts, or a list of the value of tasks performed.

I certify the above representations are true and correct to the best of my knowledge.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Return this certification via email to: CO NAME

Combined Synopsis/Solicitation Notice

ATTACHMENTS

See attached document: VA directive 1810(1)_D_2017-02-06.

See attached document: Past Performance Worksheet.

See attached document: WD 15-4095 Rev 16.