36C24121Q0285.docx

36C24121Q0285

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24121Q0285 03-10-2021 Sterling Mathews 207 623-8411 ex 2240 03-22-2021 12:00

EDT

Department of Veterans Affairs Network Contracting Office 1 Contracting Office (90C) 1 VA Center Agusta ME 04330 X X 561990 $12 Million N/A X Department of Veterans Affairs White River Junction VAMC 215 North Main Street White River Junction VT 05001-3833 Department of Veterans Affairs Network Contracting Office 1 Contracting Office (90C) 1 VA Center Augusta ME 04330

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp P.O. Box 149971 Austin TX 78714-9971 This is a non-personnel service, firm fixed price purchase order. Contractor shall provide all necessary personnel, labor, supervision, equipment, materials, and disposal necessary to provide document destruction to the White River Junction VA Medical Center, VT in accordance to the Performance Work Statement, sec. B.2, pp. 4-9.

Period of Performance: Base Year: 04/01/2021 - 03/31/2022 Option Year 1: 04/01/2022-03/31/2023 Option Year 2: 04/01/2023-03/31/2024 Option Year 3: 04/01/2024-03/31/2025 Option Year 4: 04/01/2025-03/31/2026 Wage Determinations are applicable to this requirement and can be found at www.BetaSam.com, see Sec. D.1, p. 35.

All proposals shall be emailed to Sterling Mathews at sterling.mathews@va.gov on or before the due date and time.

Tiered Evaluation-SDVOSBs, VOSBs, and Small Businesses.

X X X Ann Marie Stewart

VA-VHA-SAOE-2018-7588D50F

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C241 Ann Marie Stewart Department of Veterans Affairs Network Contracting Office 1 Contracting Office (90C) 623 Atwells Ave Providence, RI 02909

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp P.O. Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT

DOCUMENT DESTRUCTION-SHREDDING SERVICES

WHITE RIVER JUNCTION VA MEDICAL CENTER

1. Description of Services: The Contractor shall provide document destruction services for Government- provided documents, containing sensitive confidential and medical records. Destruction documents will be accomplished at the White River Junction VA Medical Center and VA Community Based Outpatient Clinics (CBOCs) through the use of a vehicle equipped for mobile shredding. Contractor is responsible for maintaining liability insurance for the duration of the contract and for following all pertinent federal and state regulations with regards to transportation and destruction of medical documentation. All security waste shall be shredded on-site and transported to an appropriate location to be recycled. During shredding the waste material must be maintained in a secured container in a secured holding area, which will prevent any disclosure or unauthorized access. The destruction of the information must be witnessed either by a VA employee or, if authorized by the VA, by the contractor employee. The White River Junction VA Medical Center shall not be required to separate documents by color or grade of paper, nor remove paper clips and other fasteners. Contractor shall furnish locks and keys for all the containers provided under this contract unless one key fit all, if that is the case then the COR will request 40 keys for staffing. Each container provided shall have information on it listing the acceptable and non-acceptable items that may be placed inside. No guarantees are made to the estimated number of Pick-Ups listed.

2. GENERAL REQUIREMENTS.

a) Provide 45; 64-gallon, lockable, wheeled totes (Gray or blue) that have a slot in the top to accept all materials to be shredded at 215 North Main Street. To be used to store materials that need to be shredded securely between pickups. We will have the 20 lockable totes stored in a staging area to be changed by WRJ staff when needed during the week. Vender will pick up the 20 shred totes from the storage area in building 31 (Granite) and shred at loading dock on predetermined day unless otherwise designated due to construction or emergency.

b) Provide _80_ 36" tall front feed lockable consoles not to exceed 32-gallon capacity. At 215 North Main Street. To be placed around the medical center for staff to deposit any materials that need to be shredded.

c) Pick up, the exact location, and scheduling for all shredding services shall be coordinated with the Government Point of Contact (GPOC) prior to commencement.

d) Shred all materials on-site and transport the shredded material off site for recycling.

With the exception of the White River Junction VA Medical Center, all Government locations are leased. Due to varying lease expiration dates with the potential for locations to move, the lease locations are fluid and may be subject to change but will remain in the same general area. The following is a listing of the Government sites participating and their locations:

White River Junction VA Medical Center (pickup once a week, on Mondays between the hours of 7:00 am- 12:00 pm) building 31 Granite dock area.

215 North Main Street White River Junction VT, 05009 802-295-9363 x5180

White River Junction VA Medical Center Outer Bldgs. 4, 6, 7, 9, 37, 58, 59, 60, 61, 62, 63, 66, & 67 (Pickup bi-weekly on Mondays when the medical center is serviced)

National Center for PTSD (building 65) (2 64-gallon totes, 1 on the 1st floor, 1 on 2nd floor. Pickup bi-weekly) 1234 Cutoff Rd White River Junction, VT 05009

Bennington CBOC (provide 2 consoles, pickup bi-weekly) 186 North Street Bennington, VT 05201 802-447-2137

Brattleboro CBOC (provide 1 tote & 2 consoles, pickup once monthly) 71 GSP Drive Brattleboro, VT 05301 802-251-2200 Burlington Lakeside CBOC (provide 2 totes, pickup once weekly) 128 Lakeside Avenue, Suite 260 Burlington, VT 05401 802-657-7000

Newport CBOC (provide 1 tote, pickup once monthly) 1734 Crawford Farm Road Newport, VT 05855 802-334-9700

Rutland CBOC (provide 2 consoles, pickup bi-weekly) 232 West Street Rutland, VT 05701 802-772-2300

Keene CBOC (provide 1 console, pickup once monthly) 640 Marlboro Street, Route 101 Keene, NH 03431 603-358-4900

Littleton CBOC (provide 4 consoles, pickup once monthly) 264 Cottage Street Littleton, NH 03561 603-444-1323

e) The Contractor shall provide a written "Certificate of Destruction" to the GPOC weekly upon completion of on-site shredding, to provide verification of the destruction of the contents of all containers and receptacles referenced. In addition, a Final Destruction certificate (date that shreds are pulped) is to be provided monthly to the Privacy Office located at WRJVA.

Example: Bundles of shredded material picked up from WRJ and CBOC’s between 1 August 2018 – 31 August 2018, delivered to pulp factory on 01 September 2018. Final Destruction occurred on 01 September 2018.

Signed by an authorized trained certified employee of the subcontractor or contractor.

f) The numbers of Wheeled Totes and drop off stations are estimates based on current requirements. The Wheeled Totes and Drop off stations needed may be increased or decreased due to the changes in the amount of shredding services required. If more totes/consoles are needed a contract modification for changes in the number of consoles/totes will be submitted. Additional pick-ups may be required at more frequent intervals and will be determined/discussed between the Contractor/GPOC as the need arises. There shall be no additional charge for buildings that are purging PHI, this information will be initiated by the COR for pickup during regular pick updates. Changes in the drop off station requirements will be incorporated with a bilateral modification as needed.

g) Prior to commencing performances of this service, the Contractor shall submit a Contingency Plan that includes detailed procedures that will be used in the advent of equipment failure, or any other situations that prevent adherence to the planned schedule of performance, or requirements of this contract. Contractor must notify if they are unable to shred, before driver leaves the campus.

h) Contractor shall shred documents in accordance with shredding specifications outlined in NIST 800-88 guidelines. Shredded material will be no larger than 1x5 mm in size or will be pulverized/disintegrated using disintegrator device with 3/32-inch security screen.

2.1 Hours of Operation:

a) Normal Hours: The normal hours of operations at the White River Junction VA Medical Center and its leased locations are Monday through Friday from 8:00 am to 4:30 pm, excluding holidays. All work and services shall be performed during normal hours of coverage and shall be during the time period agreed upon with the GPOC. (Mondays Morning) There should be the capacity to start shredding at 7:00 or 7:30 am, depending on volume. This shall be communicated ahead of time by the GPOC.

b) If a scheduled day for services falls on a Federal Holiday the contractor shall provide services the following day or a day previous agreed upon with the GPOC. Federal Holidays observed by VAMC:

c) Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

d) When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

3. Quality Control: The contractor is responsible for developing and maintaining a quality assurance program to ensure On-site Document Destruction. Shredding Services are performed in accordance with commonly accepted commercial practices. The contractor is responsible for developing and implementing procedures to identify, prevent, and ensure non-recurrence of defective services.

4. Quality Assurance: The government will periodically evaluate the contractor's performance by having the Contracting Officer (CO) or GPOC monitor performance to ensure services are received. The GPOC will evaluate the contractor's performance through intermittent on-site inspections of the contractor's performance and receipt of complaints from facility personnel. The government is responsible for validating customer/facility complaints.

5. Cancellation: The government may terminate this agreement or remove any component from the agreement with thirty days prior written notice to the Contractor.

6. Note: No work other than that called for in this contract is authorized. The Contracting Officer is the only person authorized to enact changes/additions to this contract.

7. Payment: Payments shall be made monthly, in arrears, upon successful completion of the above listed requirements and after submission of a record of all services performed, and the receipt of properly prepared Certificates of Destruction and invoiced electronically. A properly prepared invoice shall include at a minimum, the Purchase Order Number, the Contract Number and the period of performance relative to the invoice.

8. Privacy/Security: The Contractor shall observe and comply with the VA rules of Conduct and Standards. Contractor is responsible for ensuring all employees coming on station have read and are familiar with VHA Privacy Policy Training. (To be supplied by Privacy Officer.) Official notification of such shall be sent to the GPOC. The Contractor shall also need to be escorted on station during services until official Government background investigation has been done on Contract employee/s.

a) Privacy Act Documents: The contractor understands and agrees that property obtained under this contract may contain records previously maintained as a system of records subject to the Privacy Act. The contractor is subject to the provisions of the Privacy Act and is responsible for compliance with its provisions with respect to the handling and disposal of protected information. Additionally, all document destruction and documentation shall be as required by the Health Insurance Portability and Accountability Act (HIPAA).

b) HIPAA Compliance: Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIP AA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (VA). In accordance with HIPAA, the Contractor shall be required to enter into a Business Associate Agreement (BAA) with VA.

c) Document Destruction Reports. Document destruction reports shall be submitted to the GPOC within 48 hours of pickup and shall include the information required to meet HIPAA requirements. At a minimum the report shall include:

- Date of document pickup.

- Weight/tonnage picked up.

- Date of Destruction.

- Method of Destruction.

- Description of the disposed records: Confidential documents.

- Statement that the documents were received secured.

- Statement that the documents were destroyed in the normal course of business.

- The signature of the individuals supervising and witnessing the destruction.

9. Contractor Personnel: The Contractor shall provide qualified employees. The Contractor shall be required to comply with all security requirements of the VAMC. The Contractor is responsible for ensuring all employees possess all required licenses for operating all equipment used in the execution of this contract. The Contractor shall be responsible for coordinating with the GPOC and providing all information required of him or his employees for performance of work. The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work. Contractor personnel must wear a common uniform or identification with the contractor's name printed in neat and professional manner so as to be easily visible and readable.

10. Security Requirements: All contractor employees who require access to the Department of Veterans Affairs' computer systems and any documents containing sensitive and confidential information shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract, the contractor shall be responsible for the actions of those individuals they provide to perform work for VA.

Position Sensitivity - The position sensitivity has been designated as Low Risk for On-site Document Destruction/Shredding services.

Background Investigation - The level of background investigation commensurate with the required level of access is National Agency Check with Written Inquiries.

11. Contractor Responsibilities

a) The contractor shall bear the expense of obtaining background investigations. If the Office of Personnel Management (OPM) conducts the investigation, the contractor shall reimburse VA within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractor’s 1st month(s) invoice(s) for services rendered.

b) As required, the contractor shall submit or have their employees submit the following forms to the VA Office of Security and Law Enforcement within 15 days of receipt:

(i) Standard Form 85P, Questionnaire for Public Trust Positions

(ii) Standard Form 85P-S, Supplemental Questionnaire for Selected Positions

(iii) FD 258, U.S. Department of Justice Fingerprint Applicant Chart

(iv) Optional Form 306, Declaration for Federal Employment

c) The Contractor shall inform the contract employee that when filling out Standard Form 85, that there should be no gaps in employment history. Any gaps in employment history on Standard Form 85 may result in rejection of the documentation for investigation.

d) The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.

e) Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.

f) The contractor shall be responsible to provide evidence to the GPOC that investigations have been completed or in the process of being requested within 15 calendar days from receipt of award.

g) The contractor is responsible for physical security and safeguarding all government documents. All vehicles/trucks utilized for Document Destruction/Shredding Services must be properly identified with contractor name.

12. Government Responsibilities

a) The GPOC will forward the names, social security numbers, and dates of birth of the contractor's employees to the VA Law Enforcement Training Center/SIC.

b) The VA Law Enforcement Training Center/SIC will provide the necessary investigative forms to the contractor or to the contractor's employees, coordinate the background investigations, and notify the GPOC and contractor of the results of the investigations.

c) The VA facility will pay for requested investigations in advance. A bill for collection will be sent to the contractor to reimburse the VA facility. The contractor shall reimburse the VA facility within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractor’s 1st month(s) invoice(s) for services rendered.

d) The current fees associated with background investigations are $200.00 each for low level investigation. See above for the position sensitivity that has been assigned to this contract.

13. Contractor Reporting Person

• Contractor -- Provide telephone number(s) to call for your Service Department.

• Provide name(s) of authorized contact person(s):

14. Contractor Vehicles: All Contractor vehicles utilized in this contract shall be insured (up to the minimum coverage required by the respective State) and maintain current state vehicle registration. All Contractor employees shall possess a valid State Driver's license and have a clean driving record. The Contractor or his/her employees while performing under this contract shall use no personal vehicles.

15. Insurance:

a) Worker Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State Workers Compensation and Occupational Disease Statutes.

b) General Liability: Contractors are required to have Bodily Injury Liability insurance coverage written on Comprehensive form of policy of at least $500,000.00 per occurrence.

c) Property Damage Liability: Contractors are required to have Property Damage Liability insurance to cover at least $500,000.00.

16. Protection of Government Property: During work execution, the Contractor shall take special care to protect Government property. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

17. Identification, Parking, Smoking and VA Regulations: The Contractor's employees shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the GPOC. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VA and is only allowed in designated areas. (A copy of the smoking policy/locations will be provided to the Contractor upon request.) Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

The contractor shall provide document destruction services to the WRJ VAMC - pick up once a week on Mondays, 20 lockable totes between the hours of 7:00 am- 12:00 pm) building 31 Granite dock.

White River Junction VA Medical Center Outer Bldgs. 4, 6, 7, 9, 37, 58, 59, 60, 61, 62, 63, 66, & 67 (Pickup bi-weekly on Mondays when the medical center is serviced)

National Center for PTSD (building 65) (2 64-gallon totes, 1 on the 1st floor, 1 on 2nd floor. Pickup bi-weekly) Contract Period: Base POP Begin: 04-01-2021 POP End: 03-31-2022

Bennington CBOC (provide 2 consoles, pickup bi-weekly) Contract Period: Base

Brattleboro CBOC (provide 1 tote & 2 consoles, pickup once monthly)

Burlington Lakeside CBOC (provide 2 totes, pickup once weekly)

Newport CBOC (provide 1 tote, pickup once monthly)

Rutland CBOC (provide 2 consoles, pickup bi-weekly)

Keene CBOC (provide 1 console, pickup once monthly)

Littleton CBOC (provide 4 consoles, pickup once monthly)

The contractor shall provide document destruction services to the WRJ VAMC - pick up once a week on Mondays, 20 lockable totes between the hours of 7:00 am- 12:00 pm) building 31 Granite dock.

(Pickup bi-weekly on Mondays when the medical center is serviced)

National Center for PTSD (building 65) (2 64-gallon totes, 1 on the 1st floor, 1 on 2nd floor. Pickup bi-weekly) Contract Period: Option 1 POP Begin: 04-01-2022 POP End: 03-31-2023

Bennington CBOC (provide 2 consoles, pickup bi-weekly) Contract Period: Option 1

Brattleboro CBOC (provide 1 tote & 2 consoles, pickup once monthly)

Burlington Lakeside CBOC (provide 2 totes, pickup once weekly)

Newport CBOC (provide 1 tote, pickup once monthly)

Rutland CBOC (provide 2 consoles, pickup bi-weekly)

Keene CBOC (provide 1 console, pickup once monthly)

Littleton CBOC (provide 4 consoles, pickup once monthly)

The contractor shall provide document destruction services to the WRJ VAMC - pick up once a week on Mondays, 20 lockable totes between the hours of 7:00 am- 12:00 pm) building 31 Granite dock.

(Pickup bi-weekly on Mondays when the medical center is serviced)

National Center for PTSD (building 65) (2 64-gallon totes, 1 on the 1st floor, 1 on 2nd floor. Pickup bi-weekly) Contract Period: Option 2

POP End: 03-31-2024

Bennington CBOC (provide 2 consoles, pickup bi-weekly) Contract Period: Option 2 POP Begin: 04-01-2023

Brattleboro CBOC (provide 1 tote & 2 consoles, pickup once monthly)

Burlington Lakeside CBOC (provide 2 totes, pickup once weekly)

Newport CBOC (provide 1 tote, pickup once monthly)

Rutland CBOC (provide 2 consoles, pickup bi-weekly)

Keene CBOC (provide 1 console, pickup once monthly)

Littleton CBOC (provide 4 consoles, pickup once monthly)

The contractor shall provide document destruction services to the WRJ VAMC - pick up once a week on Mondays, 20 lockable totes between the hours of 7:00 am- 12:00 pm) building 31 Granite dock.

(Pickup bi-weekly on Mondays when the medical center is serviced)

National Center for PTSD (building 65) (2 64-gallon totes, 1 on the 1st floor, 1 on 2nd floor. Pickup bi-weekly) Contract Period: Option 3 POP Begin: 04-01-2024 POP End: 03-31-2025

Bennington CBOC (provide 2 consoles, pickup bi-weekly) Contract Period: Option 3

Brattleboro CBOC (provide 1 tote & 2 consoles, pickup once monthly)

Burlington Lakeside CBOC (provide 2 totes, pickup once weekly)

Newport CBOC (provide 1 tote, pickup once monthly)

Rutland CBOC (provide 2 consoles, pickup bi-weekly)

Keene CBOC (provide 1 console, pickup once monthly)

Littleton CBOC (provide 4 consoles, pickup once monthly)

The contractor shall provide document destruction services to the WRJ VAMC - pick up once a week on Mondays, 20 lockable totes between the hours of 7:00 am- 12:00 pm) building 31 Granite dock.

(Pickup bi-weekly on Mondays when the medical center is serviced)

National Center for PTSD (building 65) (2 64-gallon totes, 1 on the 1st floor, 1 on 2nd floor. Pickup bi-weekly) Contract Period: Option 4 POP Begin: 04-01-2025 POP End: 03-31-2026

Bennington CBOC (provide 2 consoles, pickup bi-weekly) Contract Period: Option 4

Brattleboro CBOC (provide 1 tote & 2 consoles, pickup once monthly)

Burlington Lakeside CBOC (provide 2 totes, pickup once weekly)

Newport CBOC (provide 1 tote, pickup once monthly)

Rutland CBOC (provide 2 consoles, pickup bi-weekly)

Keene CBOC (provide 1 console, pickup once monthly)

Littleton CBOC (provide 4 consoles, pickup once monthly)

B.3 DELIVERY SCHEDULE

White River Junction VAMC 215 North Main Street White River Junction, VT 05001 3833

USA

VA Bennington Outpatient Clinic 186 North St.

Bennington, VT 05201

USA

Brattleboro CBOC 71 GSP Drive Brattleboro, VT 05301

USA

Burlington Lakeside VA Clinic 128 Lakeside Ave #260 Burlington, VT 05401

USA

Newport VA Clinic 1734 Crawford Rd Newport, VT 05855

USA

Rutland VA Clinic 232 West St Rutland, VT 05701

USA

Keene Outpatient Clinic 640 Marlboro Street Keene, NH 03431

USA

Littleton CBOC 264 Cottage Street Littleton, NH 03561

USA

White River Junction VAMC 215 North Main Street White River Junction, VT 05001 3833

USA

VA Bennington Outpatient Clinic 186 North St.

Bennington, VT 05201

USA

Brattleboro CBOC 71 GSP Drive Brattleboro, VT 05301

USA

Burlington Lakeside VA Clinic 128 Lakeside Ave #260 Burlington, VT 05401

USA

Newport VA Clinic 1734 Crawford Rd Newport, VT 05855

USA

Rutland VA Clinic 232 West St Rutland, VT 05701

USA

Keene Outpatient Clinic 640 Marlboro Street Keene, NH 03431

USA

Littleton CBOC 264 Cottage Street Littleton, NH 03561

USA

White River Junction VAMC 215 North Main Street White River Junction, VT 05001 3833

USA

VA Bennington Outpatient Clinic 186 North St.

Bennington, VT 05201

USA

Brattleboro CBOC 71 GSP Drive Brattleboro, VT 05301

USA

Burlington Lakeside VA Clinic 128 Lakeside Ave #260 Burlington, VT 05401

USA

Newport VA Clinic 1734 Crawford Rd Newport, VT 05855

USA

Rutland VA Clinic 232 West St Rutland, VT 05701

USA

Keene Outpatient Clinic 640 Marlboro Street Keene, NH 03431

USA

Littleton CBOC 264 Cottage Street Littleton, NH 03561

USA

White River Junction VAMC 215 North Main Street White River Junction, VT 05001 3833

USA

VA Bennington Outpatient Clinic 186 North St.

Bennington, VT 05201

USA

Brattleboro CBOC 71 GSP Drive Brattleboro, VT 05301

USA

Burlington Lakeside VA Clinic 128 Lakeside Ave #260 Burlington, VT 05401

USA

Newport VA Clinic 1734 Crawford Rd Newport, VT 05855

USA

Rutland VA Clinic 232 West St Rutland, VT 05701

USA

Keene Outpatient Clinic 640 Marlboro Street Keene, NH 03431

USA

Littleton CBOC 264 Cottage Street Littleton, NH 03561

USA

White River Junction VAMC 215 North Main Street White River Junction, VT 05001 3833

USA

VA Bennington Outpatient Clinic 186 North St.

Bennington, VT 05201

USA

Brattleboro CBOC 71 GSP Drive Brattleboro, VT 05301

USA

Burlington Lakeside VA Clinic 128 Lakeside Ave #260 Burlington, VT 05401

USA

Newport VA Clinic 1734 Crawford Rd Newport, VT 05855

USA

Rutland VA Clinic 232 West St Rutland, VT 05701

USA

Keene Outpatient Clinic 640 Marlboro Street Keene, NH 03431

USA

Littleton CBOC 264 Cottage Street Littleton, NH 03561

USA

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 52.219-14 LIMITATIONS ON SUBCONTRACTING (MAR 2020)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to—

(1) Contracts that have been set aside for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants;

(3) Orders set aside for small business concerns or 8(a) participants under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F);

(4) Orders issued directly to small business concerns or 8(a) participants under multiple-award contracts as described in 19.504(c)(1)(ii).

(c) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of the contract in the case of a contract for—

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(d) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraph (b)(1) and (2) of this clause— [Contracting Officer check as appropriate.] _ By the end of the base term of the contract and then by the end of each subsequent option period; or _ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (b)(3) and (4) of this clause, by the end of the performance period for the order.

(End of Clause) C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[X] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[X] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[X] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes FAR 52.219-6 Notice of Total Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) C.6 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.

(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.

(End of Clause)

C.7 VAAR 852.219-76 SUBCONTRACTING PLANS MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes FAR 52.219-9, Small Business Subcontracting Plan, and VAAR 852.219-9, VA Small Business Subcontracting Plan Minimum Requirement.

(b) Accordingly, any contract resulting from this solicitation will include these clauses, unless the contract is awarded to a small business concern. The Contractor is advised in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing the Contractor's compliance with the plan, including reviewing the Contractor's accomplishments in achieving the subcontracting goals in the plan. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting plan.

(End of Clause)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) (End of Addendum to 52.212-4)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring…