36C24121Q0128.docx

Contract Opportunity Presolicitation Notice

PRODUCT

SERVICE

CODE

SUBJECT*

EMERGENCY

PROCUREMENT:

Intent to

Sole

Source

Brand

Name

Only Only OEM Authorized Arthrex Brand

Dealers

OEM

Authorization

Letter

Must

Be

Provided Ar t hrex Arthroscopy Tower

Replacem e nt

GENERAL INFORMATION

CONTRACTING OFFICE'S

IP

CODE

05009

SOLICITATION NUMBER

36C24121Q0128

RESPONSE DATE/TIME/ZONE

PM

EAST

E

RN

TIME

NEW YORK,

USA

ARCHIVE

DAYS AFTER THE RESPONSE

DATE

RECOVERY ACT FUNDS

N

SET-ASIDE

SDVOSBS

NAICS CODE*

339112

CONTRACTING OFFICE ADDRESS

US

Department of

Veterans

Affairs VAMC White River

Junction North Main Street White River Junction VT

05009

DESCRIPTION

See Attachment

POINT

OF

CONTACT

PO

C

Info r ma tio n

A u t o m a t i c a l l y

F ille d from User

Profile

Unless

Entered Contract Specialist Deidra Thomas deidra.thomas@va.go v

PLACE OF PERFORMANCE

ADDRESS

VAMC Jamaica Plain

South

Huntington Avenue Jamaica

Plain

Massachusetts

POSTAL CODE

02130-4817

COUNTRY

USA

ADDITIONAL

INFORMATION

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL ADDRESS

EMAIL DESCRIPTION

* = Required Field Contract Opportunity Presollc1tat1on Notice

PRE-SOLICITATION NOTICE: 523-21-1-7077-0001

THIS IS AN EMERGENCY PRE-SOLICITATION NOTICE FOR VAMC PROVIDENCE PURCHASE

REQUISITION: 523-21-1-7077-0001: Delivery and Installation of Arthrex Name Brand Arthroscopic Equipment.

This is a Pre-Solicitation Notice providing notice of the intent to Sole Source for Brand Name Only, IAW FAR 13.106- 1(b)(1)(i). This procurement will be awarded as a one-year, Firm-Fixed Price, Brand Name Only contract. The brand name requirement applies to the Arthrex Inc. Arthroscopic Towers and Equipment products listed below. Only Authorized OEM Distributors will be considered. The response time is short as replenishment of failed product to meet the healthcare needs of VA Veterans is Mission Critical.

In accordance with VFCP (Veteran's First Contracting Program) requirements, Authorized OEM Distributors within the SDVOSB Socioeconomic Category will be provided first opportunity.

The overarching NAICS Code frequently applied to Arthroscopic Towers and Equipment is 339112. The applicable PSC is 6515. Supplying this request includes the delivery and installation of Arthrex Arthroscopic Towers and Equipment.

The procurement request is for: ARTHREX ARTHROSCOPIC TOWERS AND EQUIPMENT

1. AR-3200-0021 CCU, ARTHREX SYNERGY UHD4 CONSOLE 2 QTY

2. AR-3200-1013 2 Synergy UHD4 Digital Doc Tablet Controller 2QTY

3. AR-3210-0031 4K SynergyUHD4 Ultra, Autoclavable Heads 3QTY

4. AR-3250-3209 4 MONITOR, 4K, UHD4, 32", BARCO MONITOR 2QTY

5. 002317-00 5 VIDEO CART VERSION II W/ EXTENDED BOOM 2QTY

6. 002318-00 6 PULL-OUT PUMP SHELF;VERSION II 2 QTY

7. 304957-00 7 IV BAG HANGER,LFT FOR VIDEO CART VERSION II 2 QTY

8. AR-3200-1040 8 SYNERGY CABLE KIT,ARTHREX SHAVER & PUMP 2 QTY

VAMC Jamaica Plain: Arthrex Arthroscopic Towers and Equipment.

This Pre-Solicitation is Brand Name Specific. This pre-solicitation is not a solicitation and does not obligate the Government to issue a solicitation. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

All contractors with interest meeting the requirements identified in this notice should contact the Contracting Specialist via email at deidra.thomas@va.gov.

All interested firms must be registered in SAM (System for Award Management) to be eligible for award of Government contracts. Interested parties responding to this Sources Sought request shall submit the following information

1) Contractors must submit an OEM-Authorized Distributor Letter with their response.

Any SDNOSB firms responding to this Sources Sought Notice must also provide proof of registration in the VA VetBiz, prior to submission of offers to a solicitation.

RESULTS INFORMATION: Respondents will not be notified of the results and it is at the discretion of the Government to utilize results.

Responses are due 12-15-20 at 2:00 PM EST

The official award notice will be issued at Contract Opportunities.

Page of 4

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 523-21-1-7077-0001

1. Contracting Activity: Department of Veterans Affairs, VISN 01, VA Boston Medical Center. 2237# 523-21-1-7077-0001, emergency replacement of arthroscopy towers for surgical services.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: Surgical services at the VA Boston Healthcare System uses CONMED arthroscopy towers during surgical cases, most notably ACL reconstruction procedures. The towers consist of a monitor, video processor, light source, interface panel, and cameras/shavers.

During the last several months, Clinical Engineering has struggled to maintain and to repair technical issues related to the aforementioned medical hardware due to the fact that the system is no longer supported by the vendor. Replacement parts and services have been extremely limited, resulting in short term solutions to larger issues. Over time the reliability of the system has decreased to the point where patient care is now being noticeably impacted in the form of extended surgical cases, inability to save images, and patient safety concerns. Failure to replace these systems at this time could result in an inability to safely perform these types of arthroscopic procedures.

There are two CONMED towers at the VA Jamaica Plain Medical Center: one is currently out of service due to a recorder system that is faulty, the second is in use, but has been increasingly unreliable, requiring multiple reboots to function properly. The scope of this emergency procurement is to replace both towers with two new arthroscopy towers, reviewed and approved by the surgical services, and which will be supported by vendor warranties.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Due to the unique urgency of this request, the program did not conduct extensive market research for the new arthroscopy towers. The Arthrex name brand was chosen; the Arthrex Systems are compatible with existing Arthrex RFA hardware. Clinical Engineering and the OR (Operating Room) staff reviewed the capabilities of the Arthrex System in preparation for a potential, end of year replacement. Both services confirmed that the Arthrex name brand best-meets the needs of surgical services due to compatibility with existing Arthrex Brand equipment, and due to facility integration with the same. The Clinical Engineering and the OR teams did not anticipate having to replace the system so soon. The expiration of the support warranty for the existing Arthrex Systems accelerated the timetable for replacement and created an urgency for replacement.

4. Description of market research conducted and results or statement why it was not conducted: Due to the urgency of this request, the ambient industry knowledge of the OR team and the Clinical Engineering staff with regard to the compatibility of Arthrex Arthroscopic Equipment, and the peculiar application and integration of the Arthrex name brand--additional market research was not required. The compatibility of the Arthrex System is peculiar to our existing Arthrex RFA hardware. This creates a unique requirement to replace the required arthroscopic towers and equipment with the Arthrex brand.

Contracting conducted extensive market research and discovered that the primary, Small Business OEM-Authorized, regional distributor was not capable. Market research revealed that a secondary, out-of-region , SDVOSB OEM-Authorized distributor was capable and available to supply this unique and urgent requirement.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13 .1 06-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Only the Arthrex Brand of Arthroscopic Towers and Equipment can safely and wholly integrate with the existing Arthrex Systems, to provide the system integrity required to maintain the level of arthroscopic healthcare for VAMC Jamaica Plain. The system integrity provided by compatible arthroscopic systems is peculiar to the Arthrex Brand.

The ability to supply the required Arthrex Equipment is unique to the OEM (Original Equipment Manufacturer) Arthrex, and the select handful of OEM-Authorized distributors. One (1) capable SDVOSB OEM-Authorized distributor was located and deemed capable of fulfilling the order.

A sole source brand name procurement best meets the urgency and the need of this requirement , per Jaspreet Mankoo : Biomedical Engineer )FAR 13.106-1 (b)(1)(i).

John D. Harris 166957

Name: John D. Harris Title: Contracting Officer

Date

Digitally signed by John D. Harris 166957 Date: 2020.12.11 17:52:17 -05'00'

Date:

EMERGENCY PRAOCUREMENT INTENT TO SOLE SOURCE BRAND NAME ONLY

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