36C24120Q0380 0001.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

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* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation S208 Storm Water Maintenance Services Change in scope - SB RFQ 01053-9764 36C24120Q0380 09-23-2020 3:00pm

EASTERN TIME, NEW YORK, USA

N

SBA

562998 Department of Veterans Affairs

VA CENTRAL WESTERN MASSACHUSETTS HCS

NCO1

421 North Main Street Leeds MA 01053-9764 Stefanie Carter Contracting Officer stefanie.carter3@va.gov

(413) 584-4040 EXT 2408

Department of Veterans Affairs Bedford VAMC

NCO1

200 Springs Road Bedford

MA

01730

USA

The purpose of this amendment 0001 is to re-post the request for quote due to a slight change in scope. The Performance Work Statement and the Combined Synopsis documents with changes are posted in this amendment.

The changes in this scope are minimal and will not have a second site visit prior to quote submission.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24120Q0380 and the solicitation is issued as a request for quotation (RFQ). This is for amendment 0001.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07.

(iv) This requirement is being issued as a total small business set aside. The associated NAICS code is 562998 All Other Miscellaneous Waste Management Services with a small business size standard of $8 million.

(v) The Government intends to award a firm-fixed price contract for a Contractor to perform Stormwater Maintenance Services at the Department of Veterans Affairs, VAMC Manchester, 718 Smyth Road, Manchester, NH 03104. Please see the attached Performance Work Statement (PWS) and the Price Schedule full requirement details and pricing submission.

**Exact dates will be given at time of award

(vi) The contractor shall provide all personnel, equipment, supplies, tools, and materials necessary to complete stormwater maintenance services in accordance with the attached Performance Work Statement. Services shall include asphalt sweeping, catch basin cleaning, maintenance of stormwater treatment structures, roof drains and CCV Inspection and jetting services.

(vii) The Place of Performance is Department of Veterans Affairs, VAMC Manchester, 718 Smyth Road, Manchester, NH 03104. The period of performance is one 12-month base period and three 12 month option periods.

(viii) Provision at 52.212-1, Instructions to Offerors – Commercial Items (MAR 2020), applies to this acquisition in addition to the following addendas to the provision:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998);

(ix) 52.212-2 EVALUATION – COMMERCIAL ITEMS (Oct 2014) Addendum to 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(x) 52.212-3 Offeror Representations and Certifications-Commercial Items (OCT 2018). Ensure your representations and certifications are complete in the System for Award Management (SAM) (https://www.sam.gov).

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018), applies to this acquisition in addition to the following addenda’s to the clause:

52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor at least 30 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years. (End of Clause)

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (MAR 2020), applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018); 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015); 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020); 52.219-28, Post Award Small Business Program Representation (MAR 2020); 52.222-3, Convict Labor (JUNE 2003); 52.222-21, Prohibition of Segregated Facilities (APR 2015); 52.222-26, Equal Opportunity (SEPT 2016); 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014); 52.222-50, Combating Trafficking in Persons (JAN 2019); 52.222-59, Compliance with Labor Laws (Executive Order 13673) (OCT 2016); 52.222-60, Paycheck Transparency (Executive Order 13673) (OCT 2016); 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011); 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008); 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JAN 2017); 52.222-41, Service Contract Labor Standards (MAY 2014) (SERVICE CONTRACT LABOR STANDARDS WAGE DETERMINATION 2015-4019 REV 13 dated 4/28/2020 ; 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014); 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (MAY 2014); 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015); 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017);

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due 9/23/2020 at 3:00 PM EST. RFQ responses must be submitted via email to: Stefanie.carter3@va.gov . Hand deliveries will not be accepted.

(xvi) The POC of this solicitation is Stefanie Carter (Stefanie.carter3@va.gov ).

PERFORMANCE WORK STATEMENT

Stormwater Maintenance

1.0 INTRODUCTION

The purpose of this contract is to obtain stormwater infrastructure maintenance for the Manchester Veterans Affairs Medical Center (VAMC), located at 718 Smyth Road, Manchester, NH 03104. The primary goal is to meet the Good Housekeeping and Pollution Control Measure of the small Municipal Separate Stormwater System (MS4) General Permit which the VAMC is newly covered under.

2.0 REQUIREMENTS

Contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to accomplish each listed task in this performance work statement to accomplish the requirements of the VAMC Stormwater Management contract.

2.1 Asphalt Sweeping

Perform tri-annual street sweeping of all roadways and parking lots. Contractor shall provide the VAMC with total volumes of street sweepings collected. Street sweeping shall occur at the following intervals:

· Early Spring (March-April)

· Late Summer (July-August)

· Early Fall (September-October) All sweeping will occur outside of the VAMC regular business hours. Waste generated shall be disposed of by the contractor in accordance with the New Hampshire (NH) Solid Waste Rules. With total volume collected reported to the VAMC.

The street sweeping activities shall occur during the outlined times above and two weeks’ notice shall be provided by the contractor to allow for proper notifications throughout the facility. Notifications will let employees know of the service occurring, designated parking spaces will be assigned so that vehicles do not infer with the street sweeping.

Reference Attachment A Stormwater Maintenance plan as part of this contract for asphalt surfaces (roadways and parking lots)

2.2 Catch Basin Cleaning – Plan detail #4

Perform catch basin cleaning as needed. Catch Basin Inspections will be conducted by VA Facility Personnel. Contractor shall provide the VAMC with total volumes of catch basin debris collected. Catch basin cleaning shall occur as needed at the direction of the VAMC.

Cleaning will be prioritized for catch basins located near construction areas or are more than 50% full. Reference Attachment A for the number and location of catch basins as part of this contract. This accuracy of this plan (as well as all other plans) cannot be guaranteed and shall be field verified by contractor.

If contractor notices any damage or deficiencies to catch basins (settling rims, broken grating, other deficiencies, etc..) they shall notify the VA COR in writing of the condition found. Notification shall describe what was found as a condition and the location of the catch basin.

Contractor will provide the VAMC with all records pertaining to the quantity of materials removed from catch basins after each cleaning. Waste generated from catch basin cleaning will be disposed of by the contractor in accordance with the NH Solid Waste Rules.

2.3 Maintenance of Stormwater Treatment Structures

Perform inspection and cleaning of the underground stormwater infiltration systems as needed, at the direction of the VAMC. Contractor shall provide the VAMC with total volumes of cleanout materials collected.

Mountain Entrance – Plan detail #1:

The existing CULTEC Subsurface Stormwater Management System is installed at the Mountain Entrance of Bldg. 1 and is equipped with an inspection port. The contractor will inspect the stormwater treatment structure as outlined above. If sediment depth is in excess of 3 inches, provide cleaning with high water pressure. Reference Attachment A Stormwater Maintenance plan for details and exact location as well as Cultec O&M guidelines for Contactor & Recharger Stormwater Chambers (www.cultec.com) for the manufacture’s recommendations.

New Clinical Services Building (under construction)- Plan detail #2:

BEGINS OPTION YEAR #1: Once the new Clinical services Building is completed, there will be an underground infiltration system that will be require maintenance under this contract. It is anticipated that Option #1 will include this system There are inspection ports and paths to allow for inspection and cleaning. Reference Attachment A Stormwater Maintenance plan for details and exact locations.

New Specialty Care Building (under design)- Plan detail #3:

BEGINS OPTION YEAR #2: The new Specialty Care Building is at 90% design completion and will have two retention ponds to capture storm water. Under this contract contractor shall clean out and weeds/grass/debris that are in the retention ponds and could affect flow of discharge. Contractor shall also clean out discharge piping as required and clean or replace screen covering pipe outlet. Reference Attachment A Stormwater Maintenance plan for details and exact locations.

2.4 CCTV Inspection and Jetting Services

Perform inspection of underground stormwater and sewer infrastructure using CCTV (when and if needed). This will be a separate line item to be performed at the request of the VAMC should any deficiency’s or obstructions be found during routine maintenance operations and inspections. Anticipate that up to 50ft of underground piping may require CCTV inspections annually and jetting as needed.

3.0 MATERIALS AVAILABLE

The VAMC has made available the following; underground plans of its stormwater infrastructure, previous CCTV inspection reports (if requested by contractor), and the CULTEC Subsurface Stormwater Management System Operation & Maintenance Guide as part of this SOW.

4.0 PERFORMANCE REQUIREMENTS

4.1 All work (except for street sweeping) will be performed between the hours of 7:00am to 4:30 pm Monday through Friday, excluding holidays, except where off hours are specified. Off hours and weekend work may be requested of the VAMC Point of Contact (POC) with a 48-hour request notice.

4.2 Street sweeping shall occur outside Medical Center hours of operation (Monday through Friday 7am-430pm). Work shall be performed off hours or on weekends.

4.3 The provisions of all applicable OSHA, EPA, and all Federal, State, and local regulations shall be followed throughout the course of this project.

4.4 All safety plans and documentation of personnel training on those plans shall be submitted for review and acceptance three (3) weeks prior to the start of work on site (refer to Attachment C Safety plan for requirements). Some of the requirements are boiler plate and the Contractor shall work with POC to determine exact requirements pertaining to approval of Safety plan.

4.5 Contractor vehicles, including those of their employees, are to be parked at the end of Lot “E”. This parking lot is located by the salt shed at the north end of campus. No vehicles will be allowed to park around buildings or at loading dock areas. Loading docks are available for use for unloading and loading of materials and tools then must be moved to parking lot “E”. See Attachment D Campus Wide parking plan for parking lot E location.

4.6 Smoking is not permitted on campus.

5.0 PROTECTION AND RESTORATION

5.1 The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which is not to be removed, and which do not unreasonably interfere with the work required under this contract.

5.2 The Contractor shall protect from damage all existing improvements and utilities at or near the work. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the CO may have the necessary work performed and charge the cost to the Contractor.

5.3 Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, roofs, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

5.4 At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment.

6.0 CONTRACT REQUIREMENTS

The Contract shall be based on one (1) base year with three (3) additional option years for the provided service. Each year shall include the following requirements:

BASE YEAR 1

· Asphalt sweeping entire campus

· Cath basin clean out on entire campus (when needed)

· Mountain Entrance CULTEC Subsurface Stormwater Management System

· CCTV Inspection and Jetting Services (as required when needed)

OPTION YEAR 1

· Asphalt sweeping entire campus

· Cath basin cleaning out on entire campus (when needed)

· Mountain Entrance CULTEC Subsurface Stormwater Management System

· Clinical Services Building underground infiltration system (similar to Cultec)

· CCTV Inspection and Jetting Services (as required when needed)

OPTION YEAR 2

· Asphalt sweeping entire campus

· Cath basin cleaning out on entire campus (When Needed)

· Mountain Entrance CULTEC Subsurface Stormwater Management System

· Clinical Services Building underground infiltration system (similar to Cultec)

· Specialty Care Building retention ponds

· CCTV Inspection and Jetting Services (as required when needed)

OPTION YEAR 3

· Asphalt sweeping entire campus

· Cath basin clean out on entire campus (when needed)

· Mountain Entrance CULTEC Subsurface Stormwater Management System

· Clinical Services Building underground infiltration system (similar to Cultec)

· Specialty Care Building retention ponds

· CCTV Inspection and Jetting Services (as required when needed)

7.0 SAFTEY REQUIREMENTS

No personell shall enter any storm water catch basins or piping unless the area is treated as a confined space. Prior to entering the confined space, a Confined Space Safety Plan shall be submitted to the VHA for approval and submittal. It is anticipated that this contract can executed without having to enter any confined spaces.

VH Manchester has a site-specific Safety plan shall be followed as part of this contract to protect contractor as well as occupants (patients and employees) of the Medical Center. This site-specific safety plan can be refenced as Attachment C Safety Plan as part of this contract.

Some of the items required are as follows (whether included in Safety Plan):

· Traffic control if equipment if being used during working hours

· Use of safety precautions established by EM385 including but not limited to; safety cones, signs, flaggers, etc.

· No manhole shall ever be left uncovered at any time unless supervised

· All uncovered manholes shall be barricaded to prevent injuries to people

· 1 week notice of any road closures or lane closures on the campus

8.0 REFERENCES/ATTACHMENTS

Attachment A Stormwater Maintenance plan Attachment B Past Performance References Attachment C Safety Attachment D Campus wide parking plan