36C24120Q0250-004.docx

36C24120Q0250

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24120Q0250 John D. Harris 8022959363 x5175 04-13-2020 Department of Veterans Affairs VAMC White River Junction 215 North Main Street White River Junction VT 05009 X 334510 1250 Employees N/A X Department of Veterans Affairs VAMC White River Junction 215 North Main Street White River Junction VT 05009 Department of Veterans Affairs VAMC White River Junction 215 North Main Street White River Junction VT 05009

All Invoices from the Contractor shall be submitted electronically as per VAAR Clause 852.232-72 Electronic Submission of Payment Request http://www.fsc.va.gov/einvoice.asp 470-305-4896 See CONTINUATION Page This solicitation is a request for quote (RFQ) for Environmental Control Units (ECUs) for the Spinal Cord Injury (SCI) program facilities at the West Roxbury and Brockton campuses as described herein.

Contractor shall provide all necessary personnel, supervision, labor, equipment, materials and disposal necessary to provide the items as described.

The Government intends to award a Firm Fixed Price Contract.

Quote providers should carefully follow the instructions included in 52.212-1, and per the evaluation criteria specified in Section E.

Pricing should be identified in the Price/Cost Schedule.

All quotes shall be emailed to john.harris405@va.gov.

Any quote not compliant with the RFQ will not be considered.

See CONTINUATION Page X x x Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: John D. Harris Contracting Officer 36C241 Department of Veterans Affairs VAMC White River Junction 215 North Main Street White River Junction VT 05009 john.harris405@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

All Invoices from the Contractor shall be submitted electronically as per VAAR Clause 852.232-72 Electronic Submission of Payment Request http://www.fsc.va.gov/einvoice.asp

B.2 Statement of Work

BACKGROUND

The VA Boston Healthcare System (VABHS), located at (1400 VFW Parkway, West Roxbury MA 02132 and 940 Belmont Street, Brockton, MA is a medical facility with both tertiary and long-term care patients. The Spinal Cord Injury (SCI) program at this facility is CARF (formerly, the Commission for the Accreditation of Rehabilitation Facilities) accredited due to the high quality and focus on the rehabilitative program for Veterans with SCI. This program accommodates 34 acute (West Roxbury) and 30 long term care (Brockton) beds. The continuum of care of these respective patient populations involves acute rehabilitation, specifically within its SCI population. Patients receive both inpatient and outpatient rehabilitative services, whether in response to a new SCI injury, or due to deconditioning for a variety of medical reasons. The therapies and modalities available to maximize rehabilitation and skill maintenance are of utmost importance in preserving the health and welfare of a patient. Patients with limited functionality do not have the capability to control their surroundings. The ECU’s will provide an increased quality of patient care as well as patient safety.

In 2014, ECU’s were installed in the VABHS acute patient rooms and Long-Term Care Unit. Since 2014, the units have become outdated and there are additional features that will provide greater usability for the end users, our Veterans. For instance, the tablet screens are now larger, the sip and puff technology is improved, and the cord that reaches from the wall unit to the bed is longer and less vulnerable to pinching/breaking. There is an identified need to provide Environmental Control Units (ECUs) throughout the entire SCI program at the VABHS in order to successfully and effectively provide consistent quality care.

APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. 44 U.S.C. § 3541-3549, “Federal Information Security Management Act (FISMA) of 2002”

2. “Federal Information Security Modernization Act of 2014”

3. Federal Information Processing Standards (FIPS) Publication 140-2, “Security Requirements For Cryptographic Modules”

4. FIPS Pub 199. Standards for Security Categorization of Federal Information and Information Systems, February 2004

5. FIPS Pub 200, Minimum Security Requirements for Federal Information and Information Systems, March 2016

6. FIPS Pub 201-2, “Personal Identity Verification of Federal Employees and Contractors,” August 2013

7. 10 U.S.C. § 2224, "Defense Information Assurance Program"

8. Carnegie Mellon Software Engineering Institute, Capability Maturity Model® Integration for Development (CMMI-DEV), Version 1.3 November 2010; and Carnegie Mellon Software Engineering Institute, Capability Maturity Model® Integration for Acquisition (CMMI-ACQ), Version 1.3 November 2010

9. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

10. Public Law 109-461, Veterans Benefits, Health Care, and Information Technology Act of 2006, Title IX, Information Security Matters

11. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

12. VA Directive 0710, “Personnel Security and Suitability Program,” June 4, 2010, http://www.va.gov/vapubs/

13. VA Handbook 0710, Personnel Security and Suitability Security Program, May 2, 2016, http://www.va.gov/vapubs

14. VA Directive and Handbook 6102, “Internet/Intranet Services,” July 15, 2008

15. 36 C.F.R. Part 1194 “Electronic and Information Technology Accessibility Standards,” July 1, 2003

16. Office of Management and Budget (OMB) Circular A-130, “Managing Federal Information as a Strategic Resource,” July 28, 2016

17. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed Services (CHAMPUS)”

18. An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008

19. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998

20. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

21. VA Directive 6500, “Managing Information Security Risk: VA Information Security Program,” September 20, 2012

22. VA Handbook 6500, “Risk Management Framework for VA Information Systems – Tier 3: VA Information Security Program,” March 10, 2015

23. VA Handbook 6500.1, “Electronic Media Sanitization,” November 03, 2008

24. VA Handbook 6500.2, “Management of Breaches Involving Sensitive Personal Information (SPI)”, July 28, 2016

25. VA Handbook 6500.3, “Assessment, Authorization, And Continuous Monitoring Of VA Information Systems,” February 3, 2014

26. VA Handbook 6500.5, “Incorporating Security and Privacy in System Development Lifecycle”, March 22, 2010

27. VA Handbook 6500.6, “Contract Security,” March 12, 2010

28. VA Handbook 6500.8, “Information System Contingency Planning”, April 6, 2011

29. OI&T Process Asset Library (PAL), https://www.va.gov/process/ . Reference Process Maps at https://www.va.gov/process/maps.asp and Artifact templates at https://www.va.gov/process/artifacts.asp

30. One-VA Technical Reference Model (TRM) (reference at https://www.va.gov/trm/TRMHomePage.aspx)

31. VA Directive 6508, “Implementation of Privacy Threshold Analysis and Privacy Impact Assessment,” October 15, 2014

32. VA Handbook 6508.1, “Procedures for Privacy Threshold Analysis and Privacy Impact Assessment,” July 30, 2015

33. VA Handbook 6510, “VA Identity and Access Management”, January 15, 2016

34. VA Directive 6300, Records and Information Management, February 26, 2009

35. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

36. NIST SP 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems: a Security Life Cycle Approach, June 10, 2014

37. NIST SP 800-53 Rev. 4, Security and Privacy Controls for Federal Information Systems and Organizations, January 22, 2015

38. OMB Memorandum, “Transition to IPv6”, September 28, 2010

39. VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, October 26, 2015

40. VA Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, March 24, 2014

41. OMB Memorandum M-06-18, Acquisition of Products and Services for Implementation of HSPD-12, June 30, 2006

42. OMB Memorandum 04-04, E-Authentication Guidance for Federal Agencies, December 16, 2003

43. OMB Memorandum 05-24, Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors, August 5, 2005

44. OMB memorandum M-11-11, “Continued Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors, February 3, 2011

45. OMB Memorandum, Guidance for Homeland Security Presidential Directive (HSPD) 12 Implementation, May 23, 2008

46. Federal Identity, Credential, and Access Management (FICAM) Roadmap and Implementation Guidance, December 2, 2011

47. NIST SP 800-116, A Recommendation for the Use of Personal Identity Verification (PIV) Credentials in Physical Access Control Systems, November 20, 2008

48. OMB Memorandum M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information, May 22, 2007

49. NIST SP 800-63-3, 800-63A, 800-63B, 800-63C, Digital Identity Guidelines, June 2017

50. NIST SP 800-157, Guidelines for Derived PIV Credentials, December 2014

51. NIST SP 800-164, Guidelines on Hardware-Rooted Security in Mobile Devices (Draft), October 2012

52. Draft National Institute of Standards and Technology Interagency Report (NISTIR) 7981 Mobile, PIV, and Authentication, March 2014

53. VA Memorandum, VAIQ #7100147, Continued Implementation of Homeland Security Presidential Directive 12 (HSPD-12), April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

54. IAM Identity Management Business Requirements Guidance document, May 2013, (reference Enterprise Architecture Section, PIV/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

55. VA Memorandum “Mandate to meet PIV Requirements for New and Existing Systems” (VAIQ# 7712300), June 30, 2015, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4846

56. Trusted Internet Connections (TIC) Reference Architecture Document, Version 2.0, Federal Interagency Technical Reference Architectures, Department of Homeland Security, October 1, 2013, https://s3.amazonaws.com/sitesusa/wp-content/uploads/sites/482/2015/04/TIC_Ref_Arch_v2-0_2013.pdf

57. OMB Memorandum M-08-05, “Implementation of Trusted Internet Connections (TIC), November 20, 2007

58. OMB Memorandum M-08-23, Securing the Federal Government’s Domain Name System Infrastructure, August 22, 2008

59. VA Memorandum, VAIQ #7497987, Compliance – Electronic Product Environmental Assessment Tool (EPEAT) – IT Electronic Equipment, August 11, 2014 (reference Document Libraries, EPEAT/Green Purchasing Section, https://www.voa.va.gov/documentlistpublic.aspx?NodeID=552)

60. Sections 524 and 525 of the Energy Independence and Security Act of 2007, (Public Law 110–140), December 19, 2007

61. Section 104 of the Energy Policy Act of 2005, (Public Law 109–58), August 8, 2005

62. Executive Order 13693, “Planning for Federal Sustainability in the Next Decade”, dated March 19, 2015

63. Executive Order 13221, “Energy-Efficient Standby Power Devices,” August 2, 2001

64. VA Directive 0058, “VA Green Purchasing Program”, July 19, 2013

65. VA Handbook 0058, “VA Green Purchasing Program”, July 19, 2013

66. Office of Information Security (OIS) VAIQ #7424808 Memorandum, “Remote Access”, January 15, 2014, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

67. Clinger-Cohen Act of 1996, 40 U.S.C. §11101 and §11103

68. VA Memorandum, “Implementation of Federal Personal Identity Verification (PIV) Credentials for Federal and Contractor Access to VA IT Systems”, (VAIQ# 7614373) July 9, 2015, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

69. VA Memorandum “Mandatory Use of PIV Multifactor Authentication to VA Information System” (VAIQ# 7613595), June 30, 2015, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

70. VA Memorandum “Mandatory Use of PIV Multifactor Authentication for Users with Elevated Privileges” (VAIQ# 7613597), June 30, 2015; https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

71. “Veteran Focused Integration Process (VIP) Guide 2.0”, May 2017, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4371

72. “VIP Release Process Guide”, Version 1.4, May 2016, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4411

73. “POLARIS User Guide”, Version 1.2, February 2016, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4412

74. VA Memorandum “Use of Personal Email (VAIQ #7581492)”, April 24, 2015, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

75. VA Memorandum “Updated VA Information Security Rules of Behavior (VAIQ #7823189)”, September, 15, 2017, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

SCOPE

The contractor shall deliver 55 ECUs (35 in West Roxbury and 20 in Brockton) that are capable of allowing a patient with limited functionality who is living with quadriplegia, paraplegia, MS and ALS, to control their environment and have the ability to participate in a broad range of activities. The contractor shall configure, install, and demonstrate the capabilities for the ECUs.

PERFORMANCE DETAILS

PERFORMANCE PERIOD

The Period of Performance (POP) is 3 months from the date of award to complete delivery, installation and configuration, and demonstration, with a warranty for 2 years from the date of acceptance.

PLACE OF PERFORMANCE

Tasks under this PWS shall be performed at the VHBHS West Roxbury and VABHS Brockton locations, at 1400 VFW Parkway, West Roxbury, MA 02132 and 940 Belmont St, Brockton MA 02301.

TRAVEL

The Government anticipates travel under this effort to perform the tasks associated with the effort. The contractor shall include all travel costs in your firm-fixed priced line items. Travel costs will not be directly reimbursed by the Government.

SPECIFIC TASKS AND DELIVERABLES.

ENVIRONMENT CONTROL UNITS.

The contractor shall provide 55 ECUs capable of allowing a patient with limited functionality who is living with quadriplegia, paraplegia, MS and ALS, to control their environment and have the ability to participate in a broad range of activities. The ECUs shall have the capabilities and features necessary to provide patients the capability to control their environment from a tablet that uses the VA patient wireless system/guest wifi.

The contractor shall provide an ECU that has the minimum capabilities to resemble the Autonome brand name Environmental Care Unit or equivalent device. The ECUs shall enable patients with limited functionality to control, compute, and communicate through the use of the ECU.

The ECU shall allow patients to control room lighting, hospital beds, television, telephone, nurse call light, internet, and communicate within the confines of their hospital bed through the ECU. The ECUs shall be versatile and work for individuals with varying degrees of disability; the ECUs shall have the ability to be controlled by touch screen, voice, sip and puff, touch switch, eye gaze devices and alternative hand access other than touch screen. The ECU shall be able to control multiple environmental functions and provide simple set-up and easy for staff to understand and assist patients. The home screen on the tablet shall look similar to the home screen on a smart phone and have an easily identifiable icon for each of the functions (such controlling room lighting, hospital bed, television, telephone, nurse call light, and internet.

The contractor shall warrant that the products delivered shall be free from defects in materials and workmanship for a period of no less than two years from date of acceptance. If any such product proves defective during the warranty period, the contractor shall repair the defective product at no additional cost to the Government for parts, labor, and shipping, or the contractor shall provide a replacement product acceptable to the Government in exchange for the defective product.

1.1. ECU Salient Characteristics.

The contractor shall provide 55 ECUs and all hardware necessary to install and configure the ECUs. The ECUs and installation hardware shall have the salient characteristics identified below.

1. ECU Core Unit:

a. Can be programmed to perform no fewer than 150 functions

b. Full on-board programming, no tools or hardware required

c. Built-in infrared capture

d. Macros (scenes) fully editable with up to 20 functions per macro

e. Changeable telephone numbers and basic functions

f. User-adjustable volume, brightness, and scan rate

g. Custom template design functions

h. Minimum of 20 inch screen (all in one unit (touchscreen)) running on Windows 10- medical specifications communication aid with rugged body integrated amplification, switch and other USB access, auditory feedback..

i. Seamless File Backup & Management

j. One Button Press Design for Remote Support Team Tools

k. Remote Assistance

l. Wi-Fi / Bluetooth capabilities

m. 2 USB Ports (minimum 2.0)

n. 1 Headphone/1 Microphone jack 1/8”

o. Integrated Universal Infrared Remote Capabilities with learning window and multiple IR emitters

p. Dual switch ports for ancillary access equipment

q. Assistive Technology software designed for application integration and multiple access methodologies

r. Ability to mount the device to a bed as well as a wheelchair if necessary

s. Minimum of 120 square foot coverage range

2. Sip and Puff Access / Microphone Device

a. Input

1) Speech

2) Dual switch or single switch with scanning

3) At least 96 unique and different words available with multiple command use

4) Internal microphone

5) External keys for caregiver use

b. Output

1) Internal Loudspeaker

2) Auditory – provide voice feedback on menu commands that will acknowledge confirmation on a patient’s voice command.

3) Additional ECU Accessories

3. Communication

a. At least 50 user phrases at 60 second long each.

b. Remote activation of emergency dial number using an interface for outbound telephone calls

c. Voice announcing caller ID

4. Articulating arm with minimum reach of 72” from wall.

5. Base for mounting arms shall have the ability to transfer locations

6. ECU shall be capable of being controlled by sip n’ puff tubing and straws that are commercially available

a. Dual microphone and Sip and Puff input device.

7. ECU shall have single and dual switch scanning

8. ECU shall be capable of being controlled by eye gaze with the following characteristics:

a. Tracking – Hybrid infrared video eye & head tracking binocular & monocular tracking

b. Mounting bracket for Eye Tech camera 13 inch

c. Working volume - 300x200x200mm3 (WxHxD)

d. Accuracy, static - 0.5 degree

e. Accuracy, over full working volume – 1 degree

f. Max. head movement velocity - 15 cm/s

g. Recovery time – 40 ms

9. ECU shall provide access and interfaces to utilize computer games, E-books, ability to write documents, internet access and social video networking applications

a. Privacy speaker for telephone

b. Wall bracket that is compatible with the dual mounting for televisions

10. ECU shall interface with nurse call systems.

11. All cabling required to interface with the hospital equipment shall be included, including:

a. Nurse Call cables with ¼” male jacks to 1/4” jacks, cables 20ft in length

b. Switch Cables from ECU device to bed unit

c. Additional bed cables will be determined by bed type. Bed type will be verified in field.

12. Compatible with the Hill Rom, Sizewise and Umano beds located throughout the acute SCI unit, Brockton long-term care SCI unit and the SCI outpatient clinic.

13. Mounting for the sip-n-puff straws, microphones, speakers, and other accessories must be included for the beds.

14. Augmentative communication capabilities to include word prediction software shall be included.

15. Ability to delete user settings and saved documents in between patients must be included.

16. All hardware will be able to be cleaned and sanitized in accordance with hospital infection control standards.

17. Break away cable (prefer magnetic) with a single connection for control by patient care providers (bed)

18. Cable management to include cable coverings and protection (bed)

19. Software interface for ECU capable of being minimized for full PC features by administrative staff.

20. Software User Handbook for easy to understand Administrative functions

Deliverable:

55 ECU units and associated installation hardware and cables.

55 Support Arms and associated installation hardware and cables.

Kick-off Meeting The Contractor shall conduct a kick-off meeting with the VA Program Manager (PM), COR, Delivery Date Coordinator, Implementation Manager, and Facility CIOs (or designee) to discuss delivery schedule requirements and facilitate delivery of equipment. This meeting may be held in conjunction with the post award conference or identified technical kickoff meeting. This meeting shall be conducted telephonically within ten days after award and shall address the delivery and installation schedule.

Deliverables:

A. Kick-off meeting.

B. Delivery and Installation Schedule.

Shipment/Delivery of ECU Units.

The Contractor shall provide multiple ECU unit deliveries as installation occurs. The Contractor shall finalize the Delivery Schedule and shall coordinate with the COR for specifics. The contractor shall provide the delivery schedule no later than 5 days after the Kick-off meeting. The contractor shall update the delivery schedule prior to and after each delivery.

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination Ship To and Mark For the following Site Point of Contact:

35 Units delivered to West Roxbury Warehouse:

Department of Veterans Affairs Facility Name: VA Boston Healthcare System Attention: SCI Address Line 1: 1400 VFW Parkway, bldg. 7 Address Line 2:

City, State Zip code: West Roxbury, MA 02132

Voice/Phone: 617 413-9168 Email Address: Ronald.Miyashiro15@va.gov

20 Units delivered to Brockton Warehouse:

Department of Veterans Affairs Facility Name: VA Boston Healthcare System Attention: SCI Address Line 1: 940 Belmont St, bldg. 20 Address Line 2:

City, State Zip code: Brockton, MA 02301

Voice/Phone: 617 413-9168 Email Address: Ronald.Miyashiro15@va.gov

Special Shipping Instructions Prior to shipping, the Contractor shall notify Site POC, by phone followed by email to the Site POCs and the COR. The email shall include a statement which includes all line items included in the shipment so this can be reviewed for accuracy. The Contractor cannot make any changes to the delivery schedule unless at the request of Site POC.

Contractors must coordinate deliveries with Contracting Officer’s Representative and Site POC before shipment of any ECU units or related parts to ensure site has adequate storage space.

All shipments, either single or multiple container deliveries, shall bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number will indicate total number of containers for the complete shipment (ex. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall include the following:

IFCAP PO # ____________ (e.g., 541-E11234.

Project Description: (e.g., Tier I Lifecycle Refresh) Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3) Shipment/Installation Progress Report The Contractor shall update the Delivery and Installation Schedule identifying the progress that has occurred on a weekly basis. The Updated Delivery and Installation Schedule shall identify the items shipped, the serial number associated with each piece of equipment/hardware; the date of each shipment; tracking information, the status of each shipment.

The Updated Delivery and Installation Schedule shall identify any problems and provide a description of how the problems were resolved/addressed. If problems have not been completely resolved, the Contractor shall provide an explanation and status of resolution.

The Updated Delivery and Installation Schedule shall be submitted to the COR and include a Microsoft Excel document that clearly identifies the serial number of each piece of equipment being delivered. The Updated Delivery and Installation Schedule shall only have one (1) serial number per cell.

Deliverable:

A. Updated Delivery and Installation Schedule.

ECU Installation and Configuration.

Once all units have been received by the Government, the contractor shall provide the Site POCs and the COR with the updated Shipment/Installation progress report. The Site POCs shall work to update the Shipment/Installation progress report with the specific installation room/site and bed type for each ECU unit.

The contractor shall install 55 ECUs at VABHS as follows:

· 34 units installed in the patient rooms on the Acute Ward A-2, West Roxbury MA

· 1 unit installed in SCI Apartment, 1st fl, West Roxbury MA

· Residential ECU system to include bed control, alert chime with remote receiver, light control and articulating wall mounted arm

· 20 Units installed in Brockton Long-Term SCI Unit, Brockton MA The contractor shall coordinate the installation schedule with the facility POC. The contractor shall coordinate installations to occur with the most minimal disruptions to patients as possible. The contractor shall work with the COR, to coordinate with Clinical Engineering, as well as SCI nursing and therapy staff, to install all the units in the directed locations. The contractor shall include the COR on all coordination activities.

The Contractor shall warrant that the products the Contractor installs shall be free from defects in materials and workmanship for a period of two years from the date of acceptance. If any such product proves defective during the warranty period the vendor will repair the defective product at no charge to the Government for parts and labor, or a replacement in exchange for the defective product.

The Contractor shall ensure the configuration of all units includes environmental control system units along with command center phone with privacy speaker, microphone input, , direct Infrared (IR) input and wall mount bracket; command center interface with IR relay, 6 way bed control, IR receiver, and Nurse call. The contractor shall configure the ECU to have the home screen with all required options.

The Contractor shall ensure all packaging, and old equipment is removed.

Demonstration of ECU functionality.

The Contractor shall demonstrate the functionality of one of the installed ECU units at both West Roxbury and Brockton sites for up to 40 Government staff that include users, nursing staff, bed management staff and administrators. The demonstration shall include performance of the following:

Input (Access):

Ease of Learning:

Feedback:

Menu:

1. Choices are presented in an understandable way.

Accessory Accommodation:

Additional functionalities to be demonstrated:

ECU:

1. Television / Menu

2. Lights

3. Full power bed control (up, down, head up and down, foot up and down)

4. A nurse-call interface

5. At least two (2) relays to interface with other automated devices such as automatic window shades.

6. Alternate switch capability Sip and Puff Straws:

Sip and Puff tubes shall contain .02 micron Gacterin Filter (bi-dractonal).

The Government will accept the ECU units upon successful operation of the ECUs for 10 calendar days from the date of contractor demonstration.

Deliverable:

ECU demonstration.

1.2. Training.

The vendor will provide onsite training to update all SCI staff and Bed Management Staff on the new software and hardware upgrades. They will provide detailed training to the SCI Superusers who will be responsible for training new staff and doing initial troubleshooting of equipment. This training will be provided on multiple days at both West Roxbury and Brockton locations to include an evening session at each site to allow for all shifts/SCI disciplines to participate.

Deliverable:

Training and Instruction Manual for patient and super-user

2.0 General Requirements

SECTION 508

NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL ELECTRONIC AND INFORMATION TECHNOLOGY PROCUREMENTS On August 7, 1998, Section 508 of the Rehabilitation Act of 1973 was amended to require that when Federal departments or agencies develop, procure, maintain, or use Electronic and Information Technology, that they shall ensure it allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees. Section 508 required the Architectural and Transportation Barriers Compliance Board (Access Board) to publish standards setting forth a definition of electronic and information technology and the technical and functional criteria for such technology to comply with Section 508. These standards have been developed and published with an effective date of December 21, 2000. Federal departments and agencies shall develop all Electronic and Information Technology requirements to comply with the standards found in 36 CFR 1194.

Section 508 – Electronic and Information Technology (EIT) Standards:

The Section 508 standards established by the Architectural and Transportation Barriers Compliance Board (Access Board) are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure Electronic and Information Technology (EIT). These standards are found in their entirety at: http://www.section508.gov and http://www.section508.gov/acquisition-regulations. A printed copy of the standards will be supplied upon request.

The Contractor shall comply with the technical standards as marked:

Equivalent Facilitation

Alternatively, offerors may propose products and services that provide equivalent facilitation, pursuant to Section 508, subpart A, §1194.5. Such offerors will be considered to have provided equivalent facilitation when the proposed deliverables result in substantially equivalent or greater access to and use of information for those with disabilities.

Compatibility with Assistive Technology

The Section 508 standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device. Section 508 requires that the EIT be compatible with such software and devices so that EIT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

Acceptance and Acceptance Testing Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the identified Section 508 standards’ requirements for accessibility and must include final test results demonstrating Section 508 compliance.

Deliverables should meet applicable accessibility requirements and should not adversely affect accessibility features of existing EIT technologies. The Government reserves the right to independently test for 508 Compliance before delivery. The Contractor shall be able to demonstrate 508 Compliance upon delivery.

Automated test tools and manual techniques are used in the VA Section 508 compliance assessment. Additional information concerning tools and resources can be found at http://www.section508.va.gov/section508/Resources.asp.

Deliverable:

Final Section 508 Compliance Test Results

INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 13514, “Federal Leadership in Environmental, Energy, and Economic Performance,” dated October 5, 2009; Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; Executive Order 13221, “Energy-Efficient Standby Power Devices,” dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY STAR®, FEMP designated, low standby power, and Electronic Product Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services.

The Contractor shall ensure that information technology products are procured and/or services are performed with products that meet and/or exceed ENERGY STAR, FEMP designated, low standby power, and EPEAT guidelines. The Contractor shall provide/use products that earn the ENERGY STAR label and meet the ENERGY STAR specifications for energy efficiency. Specifically, the Contractor shall:

1. Provide/use ENERGY STAR products, as specified at www.energystar.gov/products (contains complete product specifications and updated lists of qualifying products).

2. Provide/use the purchasing specifications listed for FEMP designated products at www.femp.energy.gov/procurement. The Contractor shall use the low standby power products specified at http://energy.gov/eere/femp/low-standby-power-products.

3. Provide/use EPEAT registered products as specified at www.epeat.net. At a minimum, the Contractor shall acquire EPEAT® Bronze registered products. EPEAT registered products are required to meet the technical specifications of ENERGY STAR, but are not automatically on the ENERGY STAR qualified product lists. The Contractor shall ensure that applicable products are on both the EPEAT Registry and ENERGY STAR Qualified Product Lists.

4. The Contractor shall use these products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

The following is a list of information technology products for which ENERGY STAR, FEMP designated, low standby power, and EPEAT registered products are available:

1. Computer Desktops, Laptops, Notebooks, Displays, Monitors, Integrated Desktop Computers, Workstation Desktops, Thin Clients, Disk Drives

2. Imaging Equipment (Printers Copiers, Multi-Function Devices, Scanners, Fax Machines, Digital Duplicators, Mailing Machines)

3. Televisions, Multimedia Projectors

This list is continually evolving, and as a result is not all-inclusive.

2.1. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

The contractor will not have access to Government computers or IT equipment.

INFORMATION SECURITY CONSIDERATIONS:

a. A prohibition on unauthorized disclosure: “Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA.” See VA handbook 6500.6, Appendix C, paragraph 3.a.

b. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a.

c. A requirement to pay liquidated damages in the event of a data breach: “In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals.” See VA handbook 6500.6, Appendix C, paragraph 7.a., 7.d.

d. A requirement for annual security/privacy awareness training: “Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA’s security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA’s requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in the VA’s contract have received their annual security/privacy training that meets VA’s requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9.

e. A requirement to sign VA’s Rules of Behavior: “Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read, understand, and agree to abide by VA’s Contractor Rules of Behavior which is attached to this contract.” See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor’s designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA’s information and information systems.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

autonoME PECU hospital system for West Roxbury VAMC - Advanced Environment control (nurse call, bed control, lights, telephone and television); Medical grade monitor; articulating wall mounted arm; central environment interface wall box; JCT box for voice and switch access, bed control (Type TBD) and privacy speaker port; installation; training for super users, technical staff and nursing staff.

LOCAL STOCK NUMBER: AUT10004-20

1 year Maintenance plan of 31-60 autonoME systems; Includes 1 visit every 6 months to perform the following: -Run system updates -Clean system Registry -Remove vent dust -Visual inspection of all cables and connections -Functionality test of ECU components (nurse call, bed, TV, Phone, Lights) -Detailed service reports noting any damaged or defective parts -Replace any defective parts covered under warranty LOCAL STOCK NUMBER: Serv 0102

B.4 DELIVERY SCHEDULE

55.00

1.00

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices…