36C24120Q0114-0001000.docx

36C24120Q0114

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 12-23-2019 Department of Veterans Affairs Network Contracting Office 1 Contracting Office (90C) Atwells Ave, Uncas Bldg., 3rd Floor Providence RI 02909 Department of Veterans Affairs Network Contracting Office 1 Contracting Office (90C) Atwells Ave, Uncas Bldg., 3rd Floor Providence RI 02909 To all Offerors/Bidders

36C24120Q0114 12-23-2019

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 12-31-2019 / 11:59PM EST See CONTINUATION Page The purpose of this amendment is to answer all questions and extend the solicitation due date.

This solicitation due date is hereby extended to 12/31/2019 at 11:59 PM.

The Price Cost Schedule Period of Performance for line items 2001, 3001, and 4001 is corrected, see p.2.

Please see all questions and answers, p.3, along with the attached current inventory.

Please acknowledge receipt of this solicitation by returning a signed copy with your quote.

D irect any other questions by email to Ann Marie Stewart, Contracting Officer, annmarie.stewart@va.gov.

Ann Marie Stewart Contracting Officer

VA-VHA-SAOE-2018-7588D50F

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Service contract for repairing medical instruments for Same Day Surgery.

Contract Period: Base POP Begin: 01-01-2020 POP End: 12-31-2020

Service contract for repairing medical instruments for Same Day Surgery.

Contract Period: Option 1 POP Begin: 01-01-2021 POP End: 12-31-2021

Service contract for repairing medical instruments for Same Day Surgery.

Contract Period: Option 2 POP Begin: 01-01-2022 POP End: 12-31-2022

Service contract for repairing medical instruments for Same Day Surgery.

Contract Period: Option 3 POP Begin: 01-01-2023 POP End: 12-31-2023

Service contract for repairing medical instruments for Same Day Surgery.

Contract Period: Option 4 POP Begin: 01-01-2024 POP End: 12-31-2024

Aggerate Total: ______________

Questions and Answers

Question: Is this a new requirement, or is there an incumbent contractor? If existing, can you provide me the contractor and award amount? Answer: This is a follow-on contract. This contract is public on FBO and can be found under purchase order number 36C24119P0181. The Contractor is American Surgical Instrument Repair LLC. The contract expired on 12/09/2019 and the aggregate award amount was $22,800.00 for one year. There were on option years on this contract.

Question: Appendix A lists types of instruments/devices to be maintained. Can the customer provide an inventory that shows manufacturer, model #, and quantity? My concern is that using general nomenclatures makes it difficult to assess maintenance costs. For example, if I said I have a "Car" to be maintained, a service provider would need to know make and model because the parts/labor cost vary widely between a Ferrari Enzo and a Ford Escort. Answer: See attached Can the customer provide a tray inventory that shows the type/name of tray and quantity?

Answer: See attached

Question: Will this contract cover Rigid and Flexible scopes? Answer: No Question: The Statement of Work is vague regarding the number of visits per month. Typically, some instruments are used more than others and require servicing more frequently. While all instruments are to be serviced once per year, which instruments is to be determined by the SPD.

The expectation is one visit per month minimum.

The statement of work says…” The contractor will determine frequency of scheduled maintenance service with the SPS Chief or designee based on the frequency of use. The estimated quantiles of work shall be determined by Contractor repair technician and SPS Chief or designee.”” It is not possible to determine a monthly service fee unless the number of days can be determined in advance. Please be more specific regarding the monthly requirements.

Answer: We are requiring at least 1 visit per month for preventative maintenance, lasting 1-2 day. We are also specifying in the contract that the frequency of scheduled maintenance for each instrument shall be adjusted from once per year based on frequency of use, as determined by the contractor repair technician and SPS Chief or Designee, as necessary.

NOTE: Please see the current attached inventory pulled from Censitrac. Note that this does not include our inventory in the basement which is where we pull from if new items are needed or if something is lost or broke. They will all need to be serviced as well. I don’t think that this would have a great impact on the cost of the bid though. As for the number of visits, one visit per month lasting 1-2 days is accurate, however if additional days are needed as determined by the technician, SPS Chief or designee such schedules would be adjusted and amendable. We are working to ensure enough inventory is on hand that should something break or need repair we will always have a backup.

Please direct any other questions by email to Ann Marie Stewart, Contracting Officer, annmarie.stewart@va.gov.

See attached document: Container Inventory.

See attached document: Instrument Inventory.

See attached document: Scope Inventory.