V797D-30183-008.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405-6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C241-19-AP-0762

1. Contracting Activity: Department of Veterans Affairs, VISN 1, West Roxbury VAMC, 400 VFW Parkway, West Roxbury, MA 02132. Network Contracting Office 1, 1 VA Center, Augusta, ME 04330. Purchase Request - 523-19-2-7853-0022.

2. Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501).

Order against: FSS Contract Number: V797D-30183

Name of Proposed Contractor: CareFusion Solutions LLC Street Address: 3750 Torrey VW Ct City, State, Zip: San Diego, CA, 92130-2622 Phone: t: 978.778.8540

3. Description of Supplies or Services: This procurement is for software maintenance services to cover all software support and enhancements on the Alaris System Devices and Alaris System Manager software currently installed at all VISN 1 medical centers. This is a new contract to cover recently procured equipment which will come off warranty in fiscal year 2019. The service includes software enhancements covering the whole Guardrails Suite MX and the Alaris Systems Manager, as well as services that include internet, webinar, on-site training and clinical education. Support ranging from remote monitoring of the Alaris Systems Manager to technical support for the Alaris System is also included. Software Management boasts a powerful collection of data and analytics tools and services. This package allows facilities to leverage and optimize their investment to help the hospital staff enhance patient care and safety, as well as to support the integration and implementation of future products. The estimated value of the proposed action is: $1,378,221.60 (base with four

(4) option years).

(4) IDENTIFY THE AUTHORITY AND SUPPORTING RATIONALE (see 8.405-6(a)(1)(i)(A), (B), and

(C) or 8.405-6(b)), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED

CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE.

An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

VHAPM Part 808.405-6 Limiting Sources Page 2 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

Only one source is capable of providing the services required at the level of quality required because the services are highly specialized. The manufacture of the Alaris system is CareFusion (Becton Dickenson) and it is the only authorized company to provide services on the Alaris product line. CareFusion does not authorize any third party or SDVOSB partners to provide services on the software or any Alaris product. A thorough evaluation of multiple vendors was completed at that time the equipment was purchased and it was deemed that CareFusion provided the best equipment and software to meet the needs of VISN 1 staff. Due to proprietary rights, CareFusion is the only vendor capable of providing the requested services.

The proprietary data is specific to CareFusion for all Alaris Product lines including services on the software of the Alaris Management System. This was confirmed by CareFusion via email.

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition.

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH

FAR 8.404(d) TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: GSA prices have been determined to be fair and reasonable. The quote submitted by CareFusion will be evaluated as needed for consideration of the level of effort and the mix of labor proposed to perform the services and to determine fair and reasonable pricing.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED

A review of the VetBiz resulted in zero firms that provide services for Alaris Software. A sources sought notice (36C24119Q0152) was posted on FBO.gov. The only response received was from CareFusion Solutions, LLC via email along with a statement that they are the sole manufacturer and do not authorize any other vendors to provide services on Alaris products.

VHAPM Part 808.405-6 Limiting Sources Page 3 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

(7) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: The Veteran Integrated Service Networks (VISN) 1 currently utilizes Alaris System Management that was purchased and installed under the FSS contract V797D-30183; however, the service warranty is coming to an end and a new contract is required for the operation and maintenance services. The Alaris System Manager is already in place and there is only one vendor who is authorized to provide services on such equipment. There are no actions that can be taken that wouldn’t have a major impact on the care that VISN 1 provides to its veterans and the workflow currently in place for Clinical providers. All recent equipment, which was installed less than a year ago at the expense of greater than $4,000,000 would have to be replaced.

(8) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Nicholas Philbrook Administrative Officer, Clinical Engineering West Roxbury DATE

(9) APPROVALS IN ACCORDANCE WITH THE VHAPM Part 806.3 OFOC SOP:

a. CONTRACTING OFFICER’S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Tammy Davis DATE Contracting Officer

NCO 1

ELENA B.

BUCKLEY 232543

Digitally signed by ELENA B.

BUCKLEY 232543

Date: 2019.05.10 11:08:35 -04'00'

Tammy A. Davis 1408639

Digitally signed by Tammy A.

Davis 1408639 Date: 2019.05.10 14:08:53 -04'00'

VHAPM Part 808.405-6 Limiting Sources Page 4 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Victor E. Martin Jr.

Branch Chief

NCO1

HIGHER LEVEL APPROVAL (Required for orders over $700,000):

c. VHA SAO HCA REVIEW AND APPROVAL (over $700,000 to $68 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Joseph P. Maletta DATE VHA Head of Contracting Activity (HCA)

Victor E. Martin 951727 Digitally signed by Victor E. Martin 951727 Date: 2019.05.10 14:13:01 -04'00'

JOSEPH MALETTA

1347841

Digitally signed by JOSEPH

MALETTA 1347841

Date: 2019.05.13 13:21:27 -04'00'