36C24118Q0209-002.docx

36C24118Q0209

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a

. THIS

CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SI

GN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE.

CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________.

YOUR

OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGN

ATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR

LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

523-18-3-4815-0004 36C24118Q0209 04-02-2018

MERCEDES BLANTON

401-455-4904 05-02-2018

10 AM

Department of Veterans Affairs Network Contracting Office 1 Contracting Officer (90c) 830 Chalkstone Avenue Providence RI 02908 Mercedes Blanton, (401) 455-4904 or Mercedes.Blanton@va.gov X X Y 562111 $38.5 Million X N/A X Department of Veterans Affairs Boston Healthcare System and related facilities referened in the Performance Work Statement (PWS).

Various Cities in MA Department of Veterans Affairs Network Contracting Office 1 Contracting Officer (90c) 830 Chalkstone Avenue Providence RI 02908

All invoices from the Contractor shall be submitted electronically as per VAAR be submitted electronically as per VAAR of Payment Request.

http://www.fsc.va.gov/einvoice.asp TX 1 (877) 353-9791 See CONTINUATION Page Contractor shall provide all equipment, labor, materials, apparatus , tools, transportation, supervision, permits, and disposal necessary to perform Sharps and Regulated Medical Waste services for the Boston Healthcare System with facilities located in Massachusetts as identified in the Performance Work Statement (PWS).

Period of Performance:

Base Ye ar: 06/01/2018- 05/31/2019 Option Year One (1): 06/01/2019 - 05/31/2020 Option Year Two (2): 06/01/2020 - 05/31/2021 Option Year Three (3): 06/01/2021 - 05/31/2022 Option Year Four (4): 06/01/2022 - 05/31/2023 All quotes shall be email to Mercedes Blanton, at Mercedes.Blanton@va.gov on or before the due date and time.

Following Wage Determination applies to the base period of performance , 2015-4035, 4015-4047, 2015-4053 and 4015-4055, Rev. 6 dated 01/10/2018, www.wdol.gov See CONTINUATION Page 523-3680162-4815-856700-2580 0100C10Z4 X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C241 Mercedes Blanton Department of Veterans Affairs Network Contracting Office 1 Contracting Officer (90c) 830 Chalkstone Avenue Providence RI 02908

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

All invoices from the Contractor shall be submitted electronically as per VAAR be submitted electronically as per VAAR of Payment Request.

http://www.fsc.va.gov/einvoice.asp TX ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

36C24118Q0209

B.3 PERFORMANCE WORK STATEMENT

RMW & SHARPS WASTE REMOVAL

GENERAL

Contractor shall provide complete removal, disposal and transportation of all Sharps & regulated medical waste (RMW) for the VA Boston Healthcare System (VABHS). The Contractor shall furnish all personnel, materials, tools and equipment necessary to perform the task in accordance with the schedule and to comply with all guidelines established by Federal, State and local laws and ordinances.

The Environmental Protection Agency (EPA) defines RMW as "any solid waste that is generated in the diagnosis, treatment, or immunization of human beings or animals, in research pertaining thereto, or in the production or testing of biologicals." This may include any waste material or article which harbors, or may reasonably be considered to harbor, pathogens which might be expected to produce disease in healthy individuals. Medical waste subject to these requirements includes waste that generally has been considered infectious or potentially infectious by the health care community, as well as waste originating from health care or research facilities that are aesthetically objectionable and thus, problematic when disposed of improperly. "Trace" chemotherapeutic waste shall be included in the scope of this contract. "Bulk" chemotherapeutic waste shall be managed as hazardous waste within the generating facility and disposed of through a separate contract.

This service will render all sharps, RMW, chemotherapeutic and pathological waste non-recognizable and non-infectious for disposal as fuel in electrical co-generation and/or the waste will be recycled.

SHARPS WASTE REQUIREMENTS

1. The EPA identifies the hazards of sharps waste as “Improper management of discarded needles and other sharps can pose a health risk to the public and waste workers. For example, discarded needles may expose waste workers to potential needle stick injuries and potential infection when containers break open inside garbage trucks or needles are mistakenly sent to recycling facilities. Janitors and housekeepers also risk injury if loose sharps poke through plastic garbage bags. Used needles can transmit serious diseases, such as HIV and hepatitis.” Sharps waste may include but is not limited to syringes, needles, scalpels, lancets, pipettes, razors, broken glass, etc. The term does not include any hazardous waste, radioactive waste, cytotoxic drugs, antineoplastic agents, or bulk blood including blood vials. VABHS will be responsible for the segregating of all waste in accordance with Federal, State and Local requirements.

2. This service will include the following:

a. Contractor to provide collection containers that are sturdy, rigid, leak proof, impervious, and puncture resistant with tamper-proof, secure lids that can be used at point-of-generation and collection. These containers shall meet all Massachusetts State Regulations pertaining to design, color, transparency, functionality, and security. Type and size will be in accordance with the list provided. Wall mounted collection system must utilize hands free disposable method. No units will have break-off ports (detaching needle from device).

b. Contractor to provide adequate spare containers for VABHS staff to sufficiently supply the facility between Contractor service dates.

c. Contractor to provide moveable devices or carts (dollies) for all floor-model containers.

d. Contractor to provide stable bases or countertop brackets for all wall-mount inserts used on counter tops (e.g. Research, Laboratory, etc.). Brackets will be rigid and prevent tipping of containers.

e. Contractor to provide and install wall cabinets for corresponding containers.

f. At the West Roxbury Campus, Contractor shall provide an external storage unit (shed, building, etc.) to house filled containers awaiting pickup and for spare containers awaiting use. External storage unit should be secure (lockable), be of a design that prevents insects, animals, and other pests from gaining entry, and properly marked as housing Regulated Medical Waste (Sharps). External storage unit shall be of an appropriate size for the facility, meet all codes set forth by the NFPA, OSHA, and other agencies, and shall be provided at no additional cost to VABHS. It shall also contain proper ventilation, and waterproof lighting and power receptacles. Power connections will be performed by authorized VABHS staff. External storage unit shall be removed by the Contractor at completion of this contract at the Contractor’s expense. The Contractor shall coordinate with VABHS and succeeding contractor to ensure no lapse in containment of containers. The Contractor will be responsible for all maintenance of the external storage unit and replacement if necessary. The Contractor will provide locks and keys to VABHS personnel as requested and at no additional cost to VABHS.

3. Service Locations:

a. Jamaica Plain Campus, 150 South Huntington Avenue, Boston, MA 02130

b. West Roxbury Campus, 1400 VFW Parkway, West Roxbury, MA 02132

c. Brockton Campus, 940 Belmont Street, Brockton, MA 02301

d. Causeway Outpatient Clinic, 251 Causeway Street, Boston, MA 02114

e. Lowell Outpatient Clinic, 130 Marshall Road, Lowell, MA 01852

f. Framingham Outpatient Clinic, 61 Lincoln Street, Framingham, MA 01702

g. Quincy Outpatient Clinic, 114 Whitwell Street, Quincy, MA 02169

h. Plymouth Outpatient Clinic, 116 Long Pond Road, Plymouth, MA 02360

4. For each year of this contract, VABHS may request up to twenty-five (25) additional containers per main campus and up to five (5) additional containers per CBOC at no additional cost to VABHS. The charge for additional containers beyond fifteen/five will be billed under a separate line item on current obligation.

5. In the event VABHS requests additional services outside the original scope of this contract, a contract modification will be issued upon completion of negotiation of the change by the CO.

6. The Contractor shall comply with the following regulations. Regulations stated should only be used as a guide and not considered all-inclusive.

a. The Contractor shall submit all state department and public reports as required.

b. Contractor must comply with the Code of Massachusetts Regulations 105 CMR 480.000, “MINIMUM REQUIREMENTS FOR THE MANAGEMENT OF MEDICAL OR BIOLOGICAL WASTE” (State Sanitary Code Chapter VIII).

c. The Contractor must comply with Executive Order 13101 (September 14, 1998), “GREENING THE GOVERNMENT THROUGH WASTE PREVENTION, RECYCLING, AND FEDERAL ACQUISITION.”

d. The Contractor shall provide an on-line manifest system to receipt for materials, certify proper disposal, and maintain a database of all past manifests. The Contractor will submit the proposed manifest system/forms for VABHS approval. Appropriate VABHS staff shall be provided with login information to access the Contractor’s database. The Contractor will leave one copy of the manifest with the COR at the time of the pick-up showing the quantity picked up. The completed manifests will be returned within Thirty (30) days in compliance with Massachusetts State Regulations.

e. Plant must comply with United States Code 42 USC 85, “Air Pollution Prevention and Control,” which incorporates the EPA’s CLEAN AIR ACT AMMENDMENTS OF 1990. Plant shall produce only safe neutral by-products and the vendor must be able to show compliance with all environmental applicable state regulations such as Massachusetts Water Resources Authority (MWRA) regulations.

f. The Contractor is responsible for notifying the COR upon arrival and departure at all pick-up locations.

7. The following is a listing and description of the sharps wastes that are, at a minimum, included in the scope of this contract:

a. Cultures and stocks: Sharps used or contaminated with cultures and stocks of infectious agents and associated biologicals, including: cultures from medical and pathological laboratories; cultures and stocks of infectious agents from research and industrial laboratories; wastes from the production of biologicals; discarded live and attenuated vaccines, and culture dishes and devices used to transfer, inoculate and mix cultures.

b. Human blood and blood products: Sharps used or contaminated with liquid waste human blood and products of blood or items saturated and/or dripping with human blood, including serum, plasma and other blood components, and their containers, which were used or intended to be used in (1) patient care; (2) testing and laboratory analysis; (3) development of pharmaceuticals; and other articles containing dried blood.

8. VABHS employees shall:

a. Identify, segregate and discard sharps waste by placing the waste in plastic waste receptacles or containers that are marked with the international biohazard symbol and wording indicating sharps waste. Containers shall not be filled to exceed the fill line indicated on the containers.

b. In between Contractor service dates, VABHS employees shall remove filled containers and replace with spare containers as needed.

c. EMS Supervisors will log complaints from areas regarding full needle boxes to determine how many and where the contractor is missing locations

9. Contractor shall:

a. Provide a sharps service logbook for VABHS employees to record time, date, and container type used for services rendered in between Contractor service dates. The Contractor will periodically (e.g. monthly) review this logbook and determine trends and subsequently what inefficiencies need to be resolved to minimize the number of services provided by VABHS staff in between Contractor service dates. A major goal of this contract is to eliminate or minimize the amount of hands-on services provided by VABHS staff when handling sharps waste.

b. Provide the participating facilities with sufficient amounts of collection containers that are sturdy, rigid, leak proof, impervious, and puncture resistant with tamper-proof, secure lids that can be used at point-of-generation and collection. The collection containers shall be from 2 to 17 gallon containers. An adequate amount of caps or plugs will be provided to ensure safe handling and transportation of containers between Contractor service dates. Exterior walls of the containers shall be identified with the international biohazard symbol and wording identifying sharps waste.

c. Contractor shall remove sharps waste using only properly permitted and licensed trucks and drivers. Contractor shall be required to remove all sharps waste as required at each participating facility as listed below. At each of these participating facilities listed below, the contractor shall remove sharps containers at each specific location identified in the Points of Collection. Contractor shall also respond to a request from the COR to pick up unusually large accumulations of sharps waste at the participating facility indicated within eight (8) hours of notification.

d. Contractor shall transport the containers by methods and procedures that fully comply with all local, state and federal rules and regulations. The Contractor shall furnish the COR with a fully detailed description of the methodology that shall be used to transport, treat and dispose of the waste.

e. Contractor will provide these services on the same day at each facility, although all facilities do not need to be serviced on the same day. For example, Brockton may be serviced on a Wednesday. If so, it will always be serviced on Wednesday. West Roxbury may be serviced on a Friday. If so, it will always be serviced on Friday. Any deviations from the established serviced schedule will be communicated by the Contractor to the Contractor Officer's Representative (COR). The Contractor is required to service the facility in a manner that allows for all collection containers to be serviced. Skipping over areas routinely because they are “too busy” is not permitted. The Contractor will make the appropriate adjustments to service the facility in accordance with this contract.

f. Contractor shall provide the COR with a copy of the manifest, which includes the generator and transporter information for each load of waste. The manifest shall be provided to the Government each time the waste is removed from each campus or CBOC. Each manifest shall include, but not be limited to the following information.

i. GENERATOR INFORMATION

1. Name

2. Address

3. Telephone Number

4. Description of waste

5. The quantity of sharps waste: include the number of containers, cubic feet, and identification on each container (i.e., barcode ID or ID sticker) for each facility location.

ii. TRANSPORTER INFORMATION

1. Transporter name

2. Address

3. Telephone Number

4. Driver name

5. Applicable permit numbers

iii. DESTINATION INFORMATION

1. Site name

2. Address

3. Telephone number There shall be certification on the manifest by signature and date that the waste was picked up at the generator site, and additional certification that the waste was delivered without incident to the approved destination.

g. Within five (5) working days of the time the waste has reached its destination, contactor shall provide the government with a matching completed manifest that includes destination and/or appropriate destruction information. Document numbers and information on the two documents shall match. There shall be final certification by the destination-authorized agent by signature and date that the waste was accepted and all the information was correct.

h. The Contractor will leave one copy of the manifest with the COR at the time of the pick-up showing the quantity picked up. The completed manifests will be returned within Thirty (30) days in compliance with Massachusetts State Regulations.

i. Contractor shall maintain and fully comply with licenses and/or permits required by Federal, State, City and County laws and regulations pertaining to RMW, sharps, and its destruction. The Contractor will provide proof of all applicable permits and insurance certificates required under the state that the service is to be performed. The Contractor will warrant and represent that all of the personnel assigned to the premises under this contract are their employees and have been trained in the performance of the duties set forth in this contract, in accordance with Federal, State and Local Regulations. The Contractor agrees to comply with the policies of VABHS to include compliance with the standards of The Joint Commission. The Contractor will provide VABHS, documentation that on-site representatives have been screened for CORI, have agreed to abide by signed VABHS confidentiality statements, and have reviewed and understand Contractor orientation pamphlets.

j. Contractor will be required to supply monthly data to the COR. This data will include (1) weight of waste picked up in VABHS for the prior month and should be broken down to include: (a) gross weight of containers, (b) net weight of containers, (c) total pounds of plastic diverted/credited, (2) the cost that VABHS paid to the contractor for the prior month, and (3) that all sharps waste was diverted to cogeneration or recycling. All data will be broken down by campus and outpatient clinic. All data shall be submitted to the COR around the 15th day of the following month. The COR may provide a standard form to the contractor for the contractor to complete.

k. Pick-ups at the main campuses and outpatient clinics (CBOC’s), including removal of the containers from the Points of Collection, will be made every week at the main campuses, and every other week at the CBOC’s.

l. Points of Collection: These lists are estimates only and all bidders are strongly encouraged to tour the facilities to ensure an accurate listing is compiled.

JAMAICA PLAIN CAMPUS

WEST ROXBURY CAMPUS

BROCKTON CAMPUS

COMMUNITY BASED OUTPATIENT CLINICS (CBOC)

COMMUNITY BASED OUTPATIENT CLINICS (CBOC)

REGULATED MEDICAL WASTE (RMW) REQUIREMENTS

1. Contractor to provide collection containers that are reusable, sealable, leak proof and puncture resistant with secure lids that can be used at point-of-generation collections/stations.

2. The contractor shall adhere to the following regulations. Regulations stated should only be used as a guide and are not intended to be all regulations that the contractor must comply with.

a. The contractor shall submit all state department and public reports as required.

b. Pursuant to the code of Massachusetts regulations 105 CMR 480.00, Minimum Requirements for the Management of Medical of Biological Waste (State Sanitary Code Chapter VIII)

c. Medical or biological waste: state sanitary code chapter VIII, the contractor must submit a plant operating permit from the state where the plant is located and a letter of authorization from the states allowing transportation of medical waste over their roads from each facility to the treatment plant.

d. The contractor must comply with executive order 13101 (SEPTEMBER 14, 1998) GREENING THE GOVERNMENT THROUGH WASTE PREVENTION, RECYCLING AND FEDERAL ACQUISITION.

e. The contractor shall utilize an on-line manifest system to receipt for materials and certify proper disposal. The contractor will submit the proposed manifest system forms for VA approval. The contractor will leave one copy of the manifest with the Contracting Officer Technical Representative (COR) at the time of the pick-up showing the quantity picked up. The completed manifests will be returned within Thirty (30) days in compliance with Massachusetts State Regulations.

f. Plant must comply with the Clean Air Act of 1991 and produce only safe neutral by-products and the vendor must be able to show compliance with all environmental applicable state regulations such as MWRA Regulations.

g. The COR or designee will verify weights/counts of materials being picked up. The contractor is responsible for notifying the COR or designee upon arrival at all pick-up locations.

3. The following is a listing and description of the medical wastes that are, at a minimum, included in the scope of this contract:

a. Cultures and stocks: Cultures and stocks of infectious agents and associated biologicals, including: cultures from medical and pathological laboratories; cultures and stocks of infectious agents from research and industrial laboratories; wastes from the production of biologicals; discarded live and attenuated vaccines, and culture dishes and devices used to transfer inoculate and mix cultures.

b. Pathological Waste: Human pathological wastes, including tissues, organs and body parts and body fluids that are removed during surgery or autopsy, or other medical procedures, and specimens of body fluids and their containers. Animal tissues, body parts and carcasses are included in this category. Excluded in this category are tissue samples in paraffin.

c. Human blood and blood products: Liquid waste human blood and products of blood or items saturated and/or dripping with human blood, including serum, plasma and other blood components, and their containers, which were used or intended to be used in:

i. patient care (e.g. blood bags)

ii. testing and laboratory analysis

iii. development of pharmaceuticals; and other articles containing dried blood that can be scraped off. Intravenous bags are also included in this category.

d. Isolation wastes: Biological waste and discarded materials contaminated with blood, excretion, exudates, or secretions from humans who are isolated to protect others from certain highly communicable diseases.

4. Service Locations:

a. Jamaica Plain Campus, 150 South Huntington Avenue, Boston, MA 02130

b. West Roxbury Campus, 1400 VFW Parkway, West Roxbury, MA 02132

c. Brockton Campus, 940 Belmont Street, Brockton, MA 02301

d. Causeway Outpatient Clinic, 251 Causeway Street, Boston, MA 02114

e. Lowell Outpatient Clinic, 130 Marshall Road, Lowell, MA 01852

f. Framingham Outpatient Clinic, 61 Lincoln Street, Framingham, MA 01702

g. Plymouth Outpatient Clinic, 116 Long Pond Road, Plymouth, MA 02360

5. VA Boston Healthcare System employees shall:

a. Identify, segregate and label regulated medical waste by placing the waste in plastic waste receptacle liners or containers that are marked with the international biohazard symbol and the wording "Infectious Waste" or "Biohazard Waste".

b. Collect and handle red bags filled with regulated medical waste by placing the bags of waste inside the containers provided by the contractor. VABHS employees shall seal the containers filled with medical waste and transport the containers to the designated staging area at each campus or outpatient clinic.

6. Contractor shall:

a. Provide the participating facilities with sufficient amounts of collection containers, reusable, with lids that are sturdy, rigid, leak proof, impervious, on wheels and have the capability of being sealed. The collection containers shall be from 23 to 120 gallon containers with a locking lid to snap on when ready for transport. All containers shall be equipped with wheels. Exterior walls of the containers shall be identified with the international biohazard symbol and the wording "Infectious Waste" or "Biohazard Waste". Collection containers shall have flip top, foot operated lids (hands-free) for use during loading at collection site.

b. Provide waste generator labels for the following:

i. PATHOLOGICAL

ii. CHEMO WASTE

iii. REGULATED MEDICAL WASTE

c. Remove regulated medical waste using only properly permitted and licensed trucks and drivers. Contractor shall be required to remove all regulated waste as required by each participating facility as defined below. Contractor shall also respond to a request from the COR to pick up unusually large accumulations of regulated medical waste at the storage facility indicated within eight (8) hours of notification. Disposal charge does not include the weight of the reusable tubs or lids.

d. Transport the containers by methods and procedures that fully comply with all local, state and federal rules and regulations. The contractor shall furnish the COR with a fully detailed description of the methodology that shall be used to transport, treat and dispose of the waste.

e. Provide all packaging materials. This includes cardboard boxes for chemotherapeutic and pathological waste and all associated tape, labels, pre-printed address labels, and stickers. This also includes all red bags to be used in the Contractor’s containers. The contractor is also advised there is a lack of storage space available at the Jamaica Plain Campus, therefore the contractor shall provide a staged trailer at that location for storage of medical waste between pick-ups.

f. Provide the COR with a copy of the manifest, which includes the generator and transporter information for each load of waste. The manifest shall be provided to the Government each time the waste is removed from each campus or outpatient clinic. Each manifest shall include, but not be limited torn the following information.

i. GENERATOR INFORMATION

1. Name

2. Address

3. Telephone Number

4. Description of waste

5. The quantity of medical waste in pounds (tare weight). Also, include the number of canisters or containers, cubic feet, and identification on each contained (i.e., barcode ID or ID sticker) for each facility location.

ii. TRANSPORTER INFORMATION

1. Truck Number

2. Transporter name

3. Address

4. Telephone Number

5. Driver name

6. Vehicle license number and state

7. Vehicle certification

8. Applicable permit numbers

iii. DESTINATION INFORMATION

1. Site name

2. Address

3. Telephone number There shall be certification on the manifest by signature and date that the waste was picked up at the generator site, and additional certification that the waste was delivered without incident to the approved destination.

1. Within five (5) working days of the time the waste has reached its destination, contactor shall provide the government with a matching completed manifest that includes destination and/or appropriate destruction information. Document numbers and information on the two documents shall match. There shall be final certification by the destination-authorized agent by signature and date that the waste was accepted and all the information was correct.

2. The contractor will leave one copy of the manifest with the COR or designee at the time of the pick-up showing the quantity picked up. The completed manifests will be returned within Thirty (30) days in compliance with Massachusetts State Regulations.

6. Contractor shall maintain licenses and/or permits required by Federal, State, City and County laws and regulations. The contractor shall assume full responsibility for compliance with all Federal, State, City and County laws, rules and regulations governing regulated• medical waste and its destruction.

7. Training: Annually, the contactor shall provide a documented In-Service Training Program to participating facility employees that shall include applicable:

a. State and local regulations

b. Environmental Protection Agency (EPA); Center for Disease Control (CDC); Occupational Safety and Health Administration (OSHA) regulations and standards

c. Medical Waste Stream — policies and procedures to include:

i. Identification, segregation and labeling

ii. Collection, handling and transport

iii. Storage, treatment and disposal/recovery

iv. Record keeping/tracking and risk management The contractor shall obtain signatures of all trainees and issue certificates of completion to all trainees who have successfully completed the training. Signatures and copies of each certificate shall be provided to the COR.

8. Waste Stream Analysis: Within 60 days after completion of training identified above, contractor shall conduct a waste-stream analysis of the participating facilities Regulated Medical Waste. The analysis shall be based on the policies and procedures of the Massachusetts Department of Public Health (DPH) regulations, Environmental Protection Agency (EPA) recommendations, Occupational Safety and Health Administration (OSHA) standards, Center for Disease Control (CDC) guidelines and Joint Commission for Accreditation of Hospital Organizational (JCAHO) recommendations. The waste stream analysis shall include any suggestions for waste reduction with the Medical Centers.

9. Contractor will be required to supply monthly data to the COR. This data will include (1) weight of waste picked up in VABHS for the prior month and should be broken down to include the weights of each category of RMW: (a) general infectious waste, (b) trace chemotherapeutic waste, (c) pathological/anatomical waste, (2) the cost that VABHS paid to the contractor for the prior month, and (3) that all RMW, chemotherapeutic and pathological waste was diverted to cogeneration or recycling. All data will be broken down by campus and outpatient clinic. All data shall be submitted to the COR around the 15th day of the following month. The COR may provide a standard form to the contractor for the contractor to complete.

10. Points of Collection: Current point of generation collection container locations (where containers will be placed within the facility

a. Jamaica Plain Campus i.

ii. Room F1-37

iii. Room F1-57

iv. Room F2-78

v. Room F3-27

vi. Room F3-69

vii. Room D1-156

viii. Room B2-63A

ix. Room B5-54

x. Room B6-53

xi. Room D6-157

xii. Room B7-51

xiii. Room 09-139

xiv. Room C11-32

b. West Roxbury Campus

i. Building 1

1. Floor G: GC104A-01-WR (RMW Room)

2. Floor G: GB105-01-WR

3. Floor G: GB130-01-WR

4. Floor 1: 1B113-01-WR

5. Floor 2: 2B115-01-WR

6. Floor 2: 2D131-01-WR

7. Floor 3: 3B106-01-WR

8. Floor 3: 3B121-01-WR

9. Floor 3: 3D107-01-WR

10. Floor 4: 4B109-01-WR

11. Floor 5: 5C116-01-WR

ii. Building 2

1. Floor B: AB1-02-WR

2. Floor G: A056-02-WR

3. Floor 1: A143-02-WR

4. Floor 2: A249-02-WR

5. Floor 3: A318-02-WR

6. Floor 3: A328-02-WR

7. Floor 3: A318-02-WR

8. Floor 3: A328-02-WR

iii. Building 3

1. Floor a GAl28-03-WR

2. Floor G: GA176-03-WR

3. Floor 2: 2B113-03-WR

c. Brockton Campus

i. Building #2 — Room Al 7

ii. Building #3 — Room A135A

iii. Building #4 — Room B006

iv. Building #4 Ward 41C — Room 0134

v. Building #4,— Ward 41 B — Room B135

vi. Building #4 Ward 42C — Room C235

vii. Building #4 — Ward 42B — Room B235

viii. Building #8 — Room 0018

ix. Room Al 35A just off the Building #3 loading dock is the main infectious waste pick up location for the Brockton Campus.

d. Plymouth Outpatient Clinic

i. Soiled Utility Room

e. Causeway Street Outpatient Clinic

i. Third Floor — Room 362

f. Lowell Outpatient. Clinic

i. Soiled Utility Room

SPECIAL REQUIREMENTS

1. QUALIFICATION OF OFFERORS: Quotes shall be considered only from companies who are regularly established in the business called for, and who in the judgment of the Contracting Officer are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service. Contractor shall be able to handle all sharps waste removal requirements immediately upon start of the contract period.

2. INSPECTION OF PREMISES: Contractors are encouraged to visit the participating facilities to fully inform themselves of the character and conditions under which the service is to be performed. Failure to do so shall in no way relieve the successful offeror from the necessity of furnishing the services as specified in this solicitation without additional cost to the Government. This inspection may be made daily between the hours of 9:00 a.m. and 3:00 p.m. except Saturday, Sundays and holidays.

3. INSPECTION OF OFFERORS FACILITIES: The right is reserved to thoroughly inspect and investigate the establishment, facilities, business reputation and other qualifications of any offeror and reject any proposal, irrespective of price, if it shall be administratively determined lacking in any of the essentials necessary to assure acceptable standards of performance.

4. RESPONSIBILITY FOR CONTAINERS: The Contractor agrees that the participating Government facilities assume no liability for damage that may be done to the sharps or RMW containers used in the performance of this contract, unless it is caused by an act of negligence on the part of a Government employee.

5. LICENSE: The Contractor shall be licensed by the state or local authority in those localities where such licenses are required. Where no license is required, the offeror shall furnish with his proposal, evidence of satisfactory work performance of work supervision for a period of not less than one year previous to the date of the proposal.

6. LIABILITY AND INSURANCE COVERAGE: Satisfactory insurance coverage is a condition precedent to award of a contact. In general, a successful offeror shall present satisfactory evidence of full compliance with State and local requirements. State approved sources of insurance coverage ordinarily shall be deemed acceptable to the Department of Veterans Affairs installation, subject to timely certifications by such sources of the types and limits of the coverage afforded by the sources.

7. EVIDENCE OF COVERAGE: Before commencing work under the contract, the Contractor shall furnish to the Contracting Officer, a certificate of insurance indicating the coverage outlined in the SUPPLEMENTAL INSURANCE REQUIREMENTS section and containing an endorsement to the effect that cancellation of or any material change in the policies which adversely affect the interest of the Government in such insurance shall not be effective unless a thirty (30) day advance written notice of cancellation or change is furnished to the Contracting Officer.

8. AUTHORITY OF OPERATORS: The Contractor’s operators shall bear at all times the Contractor’s signed authority designating them as authorized to perform work at the participating facilities under this contract. Only designated operators shall do work under this contract. All drivers of vehicles used in the performance of this contract shall be authorized drivers of such type vehicles and shall carry upon his/her person, the necessary operator’s and/or chauffeur’s license as may be required by the State of Massachusetts. While driving on Government facility grounds, the drivers of vehicles shall fully comply with such speed and safety regulations pertaining to the operation of motor vehicles as medical center authorities may issue from time to time.

9. SAFETY/EMERGENCY PLANS: Contractor shall submit the following plans with their quote:

a. A written safety plan that details actions to be taken to protect the staff of the VABHS, the contactor, and surrounding communities in the event of any accidental spills or leaks that occur while the Contractor is performing work under this contract for the Government.

b. A written emergency plan that outlines a formalized response to any accidental spills or leaks that occur while the Contractor is performing work under this contract for the Government.

10. CONTINUATION OF SERVICES: Vendor shall submit contingency plans outlining how they will continue to provide services in the event there is a disruption in any segment of services provided such as transportation, destruction, etc.

11. Terms of Contract: This contract shall be effective from October 1, 2014 (or date of award) through September 30, 2011. This agreement may be extended for 4 option years at the option of the Government.

12. Contracting Officer’s Representative (CTR): A Contracting Officer’s Representative (COR) shall be appointed to this contract. Acceptance of contract services will be the responsibility of the Contracting Officer or his representative. The COR is not authorized to change the scope of the work. Changes can only be made by the Contracting Officer.

13. Wage Determination: Service employees who will be employed in the performance of the contract shall be paid no less than the wages as indicated in the applicable Wage Determination found in the list of attachments.

14. Fuel Surcharge: The Government will not make additional payments for fuel surcharges under this contract.

15. Invoices: The Contractor is to submit a full calendar monthly invoice in arrears, indicating the dates and type of service provided, along with the contract number and purchase order number for which payment is due. Contractor shall receive payment for services rendered in accordance with the Prompt Payment Act.

16. Quality Assurance: The Government facilities may at any time inspect and verify that the accuracy of the work compares to that indicated on the invoice. Any deviation will be deducted from the invoice price.

17. Correspondence: All correspondence relative to this contract shall bear the VA Contract number, correct Fiscal Year Purchase Order number, Title and name of facility being billed against.

18. Payments: Will be paid monthly, in arrears, upon receipt of a proper invoice for services performed during the previous month in accordance with the terms of this contract. All invoices shall be submitted by the 15th day of the month following the month in which services were provided.

19. Invoices shall at the minimum include:

a. Invoice number

b. Current Fiscal year Purchase Order Number

c. Contract Number

d. Description of services rendered

e. Unit and total prices.

f. All waste should be reported and billed in pounds

20. Invoice address: VA FSC PO Box 149971 Austin, TX 78714

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Base Year Total Amount: $________________________

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Option 1 POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Option 1 POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Option 1 POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Option 1 POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Option 1 POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Option 1 POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Option 1 POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Option 1 POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Option 1 POP Begin: 06-01-2019 POP End: 05-31-2020

Option Year One (1) Total Amount: $________________________

Contract Period: Option 1 POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Option 2 POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Option 2 POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Option 2 POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Option 2 POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Option 2 POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Option 2 POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Option 2 POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Option 2 POP Begin: 06-01-2020 POP End: 05-31-2021