36C24118Q0164-001.pdf

STATEMENT OF WORK

ARMORED CAR SERVICES FOR THE PROVIDENCE, Rhode Island (RI)

VETERANS AFFAIRS MEDICAL CENTER (VAMC)

AGENT CASHIERS AND VETERANS CANTEEN SERVICES

TITLE OF PROJECT: Armored Car Services for the Providence VAMC, located at 830 Chalkstone Ave., Providence, RI. 02908.

SCOPE OF WORK: Provide Armored Car Services in support of the Veterans Affairs Providence VAMC in accordance with the statement of work, applicable wage rates, terms and conditions incorporated herein, and regulations, codes and laws established by local, State and/or Federal agencies. Throughout the life of the contract, changes in locations for armored car services may be added and/or removed and shall be modified accordingly.

SPECIFICATIONS:

Contractor shall provide all labor, supplies, materials, equipment, supervision, tolls and transportation necessary to provide armored car service for the Canteen and Agent Cashier located at Bldg. 1 room D015 and room D1094 at the Providence, RI VAMC for the period of July 01, 2018 through June 30, 2019. This is a contract for a 12 month base year and (4) potential 12 month option years, in accordance with the following terms and conditions:

1. Contractor shall pick-up money every Tuesday and Thursday from the contractor’s preferred local branch of the Bank of America by 11:00AM and deliver to Providence VAMC Canteen Office and Cashier Office. The Contractor shall pick up money and deposits every Tuesday and Thursday by 11:00AM at Providence VAMC Canteen Office and Cashier Office and deliver to the contractor’s preferred local branch of the Bank of America.

2. Contractor shall provide emergency pickup service as needed when requested by the Government’s Point of Contact (POC). If a normal pickup day coincides with the federal or bank holiday, the VA has the option to request an additional pickup that holiday week.

3. The VA Agent Cashier and the Canteen shall telephone the specified bank in this agreement prior to the armored car pickup at the specified location within this agreement and make arrangements for the needed cash and coin. Contractor shall pick up the locked bag of money from the bank, then safely store and deliver to the VA Agent Cashier or Canteen with the next scheduled pickup.

4. There is no need to check in with VA Police. Driver shall identify themselves with picture IDs (Identification) provided by the armored car company for pickups and deliveries.

5. When making deliveries and pickups to and from the specified VA location, Contractor’s personnel are required to proceed directly to and from the pickup points with no deviations in route.

6. Contractor is required to make pickups from the specified VA location and then deliver to the VA’s Depository on the same day.

7. Pick-up and delivery log procedures may be established within this agreement.

8. Contractor shall provide a copy of signed and dated receipt for each pick-up. A receipt signed by the consignee shall be conclusive evidence that the shipment was received securely sealed and that the package(s) were free from any cuts, holes, or other defects that could permit loss of contents.

9. Shipments shall be securely and distinctly sealed and/or locked and tagged. The contractor will be liable for the loss of shipments from the time of pick-up until delivered to the consignee.

10. Maximum liability to the contractor is $150,000. Contractor must provide evidence of insurance coverage to the Contracting Officer.

11. Contractor shall be liable for the security of all its property once received into its possession.

12. Rolled change orders will be returned with rolls intact.

ARMED DELIVERY

VA policy does not specifically allow weapons to be carried by armored car guards.

Contractor shall be flexible and be able to fulfill a potential agreement requiring armed or unarmed personnel on duty, in accordance with local VA Police policy.

FEDERAL HOLIDAYS:

The contract will not perform pick-ups on any federal holiday:

New Year’s Day Martin Luther King Jr.’s Birthday George Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day Any day specifically declared by the President of the United States to be a Federal/National holiday.

EMERGENCY PICKUPS AND DELIVERIES

On occasion and with short notice, the contractor may be asked to make a special pickup or delivery. The runs would normally be during the Monday – Friday work week and hours (7:00am-5:00pm EST) but may extend into the evening hours. The contractor shall be expected to respond to a call for an emergency run within 2 hours. The contractor shall invoice all emergencies separately. The contractor shall have the ability to accept credit card orders. Payment for emergency runs only shall be submitted from this contract on a separate invoice, payment will be provided via credit card and/or Purchase Order.

DRIVERS AND/OR ATTENDANTS

There shall be two employees making pick-ups and deliveries at all times. The drivers and/or attendants are required to wear ID badges during the entire time they are on the VAMC grounds. ID badges must have an identification picture, name of the individual and the represented company depicted on it. A photograph shall be submitted to the participating services of the driver and/or attendants, which shall be posted at delivery points.

Employees shall be able to communicate to personnel with tact and courtesy. Employees shall be technically proficient in the skills necessary to fulfill the Government’s requirements, to include the ability to speak, understand, read and write English fluently.

All drivers and attendants shall have attained legal age (the age of 21 years) and shall maintain neat, clean and professional appearance. Drivers shall be licensed in accordance with the State of Rhode Island. A copy of the drivers and/or attendants license shall be accessible throughout performance of service.

VEHICLES

Vehicles used in the performance of this contract shall be registered and inspected and meet all minimum vehicle requirements as mandated by the State specified above.

INSURANCE

Contractor must provide proof of liability insurance, workers compensation and vehicle insurance before performance begins.

TRAVEL

Travel expenses are not authorized.

CONTRACT TYPE

The daily rate in the schedule is a firm fixed-price, all-inclusive rate. Throughout the life of the contract, the locations of the banks used by each facility are subject to change.

Therefore, alternate locations for the banks designated in the statement of work are limited to a (10) mile radius. The alternate location of the bank for the purpose of relocation and designation of such change is limited to appropriate state or approximately a (10) mile radius.

The Government may unilaterally designate up to four (4) such relocations in the course of the contract.

This contract has no Economic Price Adjustment (EPA) clause, therefore, offerors should account for any and all increased costs in the option years, such as, but not limited to:

fuel, preventive maintenance, tolls, parking insurance, etc.

MISCELLANEOUS

Toll Charges: It is agreed and understood that the price quoted in the contractor's proposal includes any bridge and/or road toll charges.

CHANGES TO STATEMENT OF WORK

Changes to this original statement of work shall be authorized and approved by the VA Contracting Officer.