P02 Sources Sought Amendment 36C24625Q0695 0001 (XF Camera System).pdf

Sources Sought Amendment 36C24825Q0695 0001

Sources Sought Notice

DISCLAIMER: THIS NOTICE IS FOR PLANNING PURPOSES ONLY. THE GOVERNMENT

DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THIS SOURCES

SOUGHT NOTICE OR REIMBURSE ANY COSTS ASSOCIATED WITH THE PREPARATION

OF RESPONSES TO THIS NOTICE.

This Sources Sought is issued solely for information and planning purposes and does not constitute a Solicitation, an Invitation for Bids, a Request for Proposal (RFP), a Request for Quotation (RFQ), or an indication the Government will contract for the items contained in this announcement. All information received in response to this Sources Sought marked “Proprietary” will be handled accordingly.

Responses to the Sources Sought will not be returned. Responses to this Sources Sought are not offers and cannot be accepted by the Government to form a binding contract.

This is a Sources Sought in support of the James A. Haley Veterans’ Hospital (JAHVH) located at 13000 Bruce B. Downs Blvd., Tampa, FL 33612. Information collected during this Sources Sought may be used to set aside this requirement. If a solicitation is issued, the Government will do so in accordance with Federal Acquisition Circular (FAC) 2025-03, effective 01/17/2025. The North American Industry Classification System (NAICS) number is 334310 (Audio and Video Equipment Manufacturing). The NAICS size is 750 Employees.

This is not a request for quotes. All interested parties shall respond no later than 4/22/2025 at 12:00PM EST. Submit responses via email to LeTray Womble; letray.womble@va.gov. Telephone responses will not be accepted.

FOB: Destination

Delivery Address:

Department of Veterans’ Affairs James A. Haley Veterans’ Hospital 13000 Bruce B. Downs Blvd.

Tampa, FL 33612

GENERAL: All capable Vendors are welcome to respond to this notice and provide a brief capability statement that addresses the information in the this Notice. Your response must address salient characteristics specific to the Phase One XF IQ4 Camera System (BRAND NAME OR EQUAL) identified below and must include the following:

REQUEST COMPANY INFORMATION TO INCLUDE:

a. Company Name:

b. SAM CAGE & Unique Entity ID:

c. Company Address:

d. POC Name:

e. POC Phone:

f. Email:

g. Socioeconomic Status:

h. Company Business Size Status and Representations of Business:

i. Names and types of current federal contracts and/or contract vehicles that can be utilized for the “scope” of the requirements (i.e. GSA, NASA SEWP, etc.):

The Camera System being offered shall have the following salient characteristics described below to be considered an “Equal” item:

Item Number Description QUANTITY UNIT 0001 Phase One XF IQ4 Camera System

(BRAND NAME OR EQUAL)

• A high-resolution imaging system is required to capture full-face clinical photographs with sufficient spatial resolution (≤20 µm) to support detailed visual assessment and algorithmic analysis of facial skin lesions. At a working distance suitable for use in a dermatology clinic (i.e., 1–1.5 meters), the system must be capable of capturing the entire face in a single frame while maintaining sharp focus across curved facial contours.

• Feature a sensor large enough to maintain ~20 µm spatial resolution (equivalent to Group 5, Element 5 on the USAF 1951 resolution test target) across a ~200 mm facial width without cropping or stitching.

• Support in-body focus stacking to ensure depth-of-field coverage across the full face.

• Synchronize with studio flash systems for uniform, shadow-free illumination.

• Operate within a constrained clinical footprint suitable for dermatology exam rooms.

• Medium Format Sensor with Minimum 140 Megapixels

The system must include a medium format digital sensor with at least 140 megapixels, capable of capturing the entire face in a single image with a native resolution of 4 microns per pixel or better, to allow for identification and monitoring of subtle skin abnormalities during routine clinical evaluation.

1 EA

• High-Bit Depth Image Capture with Minimum 12 Stops Dynamic Range

The system must capture images in 16-bit RAW format and support a minimum of 12 stops of dynamic range to ensure that both bright and shadowed areas of the face retain diagnostic detail in a single exposure. This level of range is critical in clinical dermatology where lesions, scars, and pigment changes often appear adjacent to highly reflective or unevenly lit areas (e.g., oily forehead next to shaded periorbital regions). Lower-range systems (e.g., those with ≤9–11 stops) risk either loss of detail in highlights (blowout) or clipping in shadows, which can obscure subtle clinical features, especially in patients with diverse skin tones or irregular surface texture.

Please submit responses by 12:00 AM Eastern Standard Time 04/23/2025. Please include Sources Sught# 36C24625Q0695 in subject title.

NOTE: Information obtained as a result of this announcement may be reflected in any subsequent solicitation. This announcement is for Government market research purposes ONLY.