36C10X27Q0009.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

POINT OF CONTACT*

Contract Specialist Alanna Wilson Alanna.Wilson@va.gov 848-377-5247

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

Sources Sought Notice

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Enterprise Procurement Office (EPO), formerly the Strategic Acquisition Center (SAC), is issuing this Sources Sought Notice as a means of conducting market research to identify qualified sources with the capability and resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Environmental Disinfection Systems Pulsed Xenon UV Light.

The EPO in conjunction with VHA is seeking qualified sources capable of supplying the Xenex LightStrike+ Environmental Disinfection Systems Pulsed Xenon UV Light or equivalent products that satisfy the minimum technical requirements, on an agency-wide basis. VA is contemplating the award of a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contracts, to a supplier of this equipment. Respondents will be required to deliver complete Xenex LightStrike+ Environmental Disinfection Systems Pulsed Xenon UV Light to VA medical centers and facilities throughout the United States.

The associated North American Industry Classification System (NAICS) code for this procurement is 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1,250 employees.

The FAR Provision found at 52.204-7 requires that “The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation.” You may access the SAM website at SAM.gov | Home. All respondents must be certified with the appropriate NAICS code on the SAM website. All Service Disabled Veteran Owned Small Business (SDVOSB) / Veteran Owned Small Business (VOSB) respondents must be verified in the SBA database at: https://www.sba.gov/veterans/#vetcert at the time of submission.

Submissions for this “Sources Sought Notice” shall be submitted by email no later than November 4, 2026, at 12:00pm Eastern Time to the Contract Specialist and Contracting Officer at the following email addresses:

Alanna.Wilson@va.gov Anthony.Zibolski@va.gov Email responses shall include the following subject line: “Response to Sources Sought Notice 36C10X27Q0009.”

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Environmental Disinfection Systems Pulsed Xenon UV Light as a candidate for a VA-wide (otherwise referred to as “national”) contract.

Systems that use ultraviolet (UV) light designed to kill, remove, or render inert pathogenic microorganisms present in a closed environment and on hard inanimate surfaces and objects located in that environment (frequently limited to one room). These systems are intended to remove microorganisms from the environment (i.e., most viruses and bacteria, including mycobacteria) and other microbial forms, including spores when using appropriate wavelengths in the UV spectrum. The UV radiation is obtained from dedicated (e.g., low-pressure mercury, pulsed-xenon) lamps that emit radiation in the UV-B and C ranges (e.g., from 200 to 320 nm wavelength); a fixed wavelength of 254 nm is frequently used. The systems are usually automated and include computerized and remote monitoring capabilities. Some systems permit choosing one of several working cycles according to the room disinfection needs. UV environmental disinfection systems are intended for short-term use (e.g., from several minutes to a few hours) in patient rooms, operating rooms, and other healthcare facility closed areas; they are usually used after a terminal cleaning that is performed when a patient is transferred or discharged from a room.

The following Contract Line Items (CLINs) are being considered:

Respondents should identify a complete solution including associated accessories, as required for the system’s full functionality.

The following Minimum Technical Requirements (MTRs) are being considered:

1. FDA Authorized Whole Room Microbial Reduction Devices

· The contractor shall provide FDA authorized whole room ultraviolet microbial reduction systems.

2. System Architecture Characteristics

· System shall utilize a high intensity pulsed xenon emitter capable of producing broad spectrum germicidal ultraviolet energy within the 240–315 nm range.

· System shall operate as a single integrated unit capable of delivering 360-degree germicidal exposure in typical clinical environments.

3. Workflow Characteristics

· System shall be deployable by a single trained operator.

· System shall not require staff to reenter the treatment area while cycles are active.

· System shall support treatment of primary patient care areas as well as adjacent spaces such as restrooms or anterooms through configurable cycle options.

· Vendor shall provide operator training covering device setup, operation, safety, maintenance, certification, and competency.

4. Technology / Connectivity Characteristics

· System shall provide a unified operator interface capable of initiating, monitoring, and completing treatment cycles through a single control platform.

· System shall support cloud-based reporting of cycle completion, operator usage, and device performance analytics.

· Cloud connectivity features shall function independently of internal facility networks, avoiding reliance on local security credentials or firewalls.

5. Physical / Deployment Characteristics

· System shall consist of a single mobile unit that can be transported between rooms by one operator.

· System shall include integrated power management and charging capabilities suitable for frequent deployment within clinical workflows.

· System shall include durable wheels, handles, and stabilization features appropriate for movement throughout healthcare facilities.

· System shall be designed for operation in unoccupied clinical rooms, including patient care areas, operating rooms, procedural suites, and utility spaces.

For each product identified in the response (brand name and part number), the response must include descriptive literature demonstrating that the product meets or exceeds the MTRs specified above.

The Government's intent is to include all ancillary items necessary to ensure the equipment can function as designed by the OEM and as required. Respondents are encouraged to identify any additional accessories, service, or configuration that may be necessary or beneficial to the functionality of the contemplated system. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1. Full name and address of company.

1. SAM Unique Entity Identifier (UEI).

1. Business Size and socioeconomic status, if applicable (e.g., SDVOSB, VOSB, WOSB, HUBZone, 8(a)).

1. Manufacturer or Distributor:

3. If distributor, provide the full name, business size and address of the manufacturer.

3. If distributor, provide evidence that your firm is currently an authorized distributor for the manufacturer of the products proposed, e.g. an authorized distributor letter with current date certified by the OEM.

1. Country of Origin designation for all products proposed.

1. Describe the firm’s ability to provide uninterrupted supply of products on a national scale.

1. Technical literature clearly demonstrating that the proposed product(s) meets the identified minimum technical requirements identifying the page number(s) where each requirement is met within the supporting documentation.

1. Does the respondent offer an annual service plan, Yes or No?

7. If Yes:

0. Describe what the plan covers.

0. Identify whether the plan covers software updates, parts repair/replacement, or both

0. Provide literature or other documentation describing the service plan.

0. Identify whether service is provided by the OEM or a subcontractor.

1. Identify any additional product, accessory, service, or configuration that may be necessary or beneficial to the functionality of the proposed solution. Include the applicable brand name and part number.

1. Item pricing information of products, inclusive of flat rate shipping. Include any quantity discounts, noting at what order quantity the Government should expect tiered price reductions, if any.

9. NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide estimated pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socio-economic concerns.

Does your firm anticipate any subcontracting opportunities for this requirement? If yes, identify the type and approximate scope of work that could be subcontracted.

1. Identify any federal contract vehicles held by your firm through which your firm can provide this equipment.

1. Are there any further standards or criteria VA should consider in a procurement action for this equipment?

1. Are the Government’s specifications unduly restrictive? If yes, identify the specific requirement(s) considered unduly restrictive and provide supporting rationale and recommended alternative language.

1. Any additional information the Government should know prior to issuing a solicitation.

1. Describe any minimum order quantities, geographic limitations, delivery constraints, lead times, or other limitations that could affect the firm's ability to support the requirement on a nationwide basis.

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Sources Sought Notice