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Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| SUBJECT* |
| NX EQ Dental Radiographic Units, Intraoral (Internal X-Ray) |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 21703 |
| SOLICITATION NUMBER* |
| 36C10X26Q0168 |
| RESPONSE DATE/TIME/ZONE |
| 06-30-2026 10:00 AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| PRODUCT SERVICE CODE* |
| 6515 |
| CONTRACTING OFFICE ADDRESS |
| Strategic Acquisition Center - Frederick |
Department of Veterans Affairs 5202 Presidents Court, Suite 103
Frederick MD 21703
POINT OF CONTACT*
Contract Specialist Jalima J. Jones Jalima.Jones@va.gov
PLACE OF PERFORMANCE
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/opal/sac/index.asp |
| URL DESCRIPTION |
| VA | OALC | OPAL | SAC |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Jalima.Jones@va.gov |
| EMAIL DESCRIPTION |
| Jalima.Jones@va.gov |
DESCRIPTION
Solicitation Number:
36C10X26Q0168 Notice Type:
Combined Synopsis/Solicitation
This is a combined synopsis/solicitation for brand name, or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
Solicitation number 36C10X26Q0168 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01, dated 13 March 2026.
Requirement Description:
VA has a requirement to purchase Dental Radiographic Units Intraoral to deliver patient care to its VA Medical Centers around the country. Dental Radiographic Units Intraoral are used for imaging dentition, individual tooth anatomy (i.e., crown, neck, root), and dental problems (e.g., caries) in adult and pediatric patients, as well as for orthodontic planning and assessment. Periapical radiographs capture the entire tooth and surrounding area, including the apex of the root; teeth in the maxillary arch and the mandibular arch are imaged separately. Periapical radiographs are used to examine the teeth, bone, and surrounding tissues. Pathological conditions such as a periapical abscess can be diagnosed and confirmed with this type of radiograph. Occlusal radiographs show the masticating surface of the premolars and molars.
A single award Requirements contract will be awarded as a Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339114 – Dental Equipment and Supplies Manufacturing, Product Service Code: 6515 Medical and Surgical Instruments, Equipment, and Supplies. This procurement action is Set Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).
This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Planmeca ProX™ brand name or equal to Dental Radiographic Units Intraoral as identified in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ DENTAL RADIOGRAPHIC UNITS INTRAORAL. All interested companies shall provide a QUOTE for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ DENTAL RADIOGRAPHIC UNITS INTRAORAL.
The ordering period is for one 12-month base year with four 12-month option years. Delivery is a FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.
The FAR provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition including attached addenda to the provision.
The FAR provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services Items, and the specific evaluation criteria as attached addenda also applies to this acquisition.
Clause 52.212-4, Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.
All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/.
Questions regarding this combined synopsis/solicitation are due via email by 10:00 AM Eastern Standard Time (EST) on June 22, 2026, to Contract Specialist, Jalima Jones at Jalima.Jones@va.gov and Contracting Officer, Kimberly LeMieux at Kimberly.LeMieux@va.gov No calls will be accepted. Quotes are due via email by 10:00 AM EST on June 30, 2026, to Contract Specialist, Jalima Jones at Jalima.Jones@va.gov and Contracting Officer, Kimberly LeMieux at Kimberly.LeMieux@va.gov
1. SCOPE OF WORK
The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified Dental Radiographic Units Intraoral product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award.
Dental Radiographic Units Intraoral are used for imaging dentition, individual tooth anatomy (i.e., crown, neck, root), and dental problems (e.g., caries) in adult and pediatric patients, as well as for orthodontic planning and assessment. Periapical radiographs capture the entire tooth and surrounding area, including the apex of the root; teeth in the maxillary arch and the mandibular arch are imaged separately. Periapical radiographs are used to examine the teeth, bone, and surrounding tissues. Pathological conditions such as a periapical abscess can be diagnosed and confirmed with this type of radiograph. Occlusal radiographs show the masticating surface of the premolars and molars.
The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Dental Radiographic Units Intraoral to be used by VHA clinicians throughout the United States and its territories. The period of performance is for one 12-month base period with four 12-month option periods.
2. REQUIREMENT
The VHA seeks three types of equipment for Radiographic Studies, all three types of equipment shall be the same brand name. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. The quoter shall also submit documentation sufficient for the Government to determine that the offered product is legally marketed in the United States for its intended use, including applicable FDA clearance information, where required, and any other applicable regulatory compliance information. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.
This requirement will be, “Brand Name or Equal” which requires the quoter indicate that each product being offered as an “equal” product to Planmeca ProX™ or equal Dental Radiographic Units Intraoral.
The following line-items comprise the Dental Radiographic Units Intraoral product line:
Contract Line-Item Number
Brand
Part Number
Description
| 0001 |
| Planmeca |
| PROXGO |
| ProX Go |
| 0002 |
| Planmeca |
| PROXSS-FC-60-NO or PROXSS-HC-60-NO |
| ProX Single Stud/Pass Thru 60" (w/Fixed CP or w/Handheld CP) |
| 0003 |
| Planmeca |
| PROXSS-FC-65-NO or PROXSS-HC-65-NO |
| ProX Single Stud/Pass Thru 65" (w/Fixed CP or w/Handheld CP) |
| 0004 |
| Planmeca |
| PROXSS-FC-70-NO or PROXSS-HC-70-NO |
| ProX Single Stud/Pass Thru 70" (w/Fixed CP or w/Handheld CP) |
| 0005 |
| Planmeca |
| PROXSS-FC-75-NO or PROXSS-HC-75-NO |
| ProX Single Stud/Pass Thru 75" (w/Fixed CP or w/Handheld CP) |
| 0006 |
| Planmeca |
| PROXSS-FC-80-NO or PROXSS-HC-80-NO |
| ProX Single Stud/Pass Thru 80" (w/Fixed CP or w/Handheld CP) |
| 0007 |
| Planmeca |
| PROXSS-FC-88-NO or PROXSS-HC-88-NO |
| ProX Single Stud/Pass Thru 88" (w/Fixed CP or w/Handheld CP) |
| 0008 |
| Planmeca |
| PROXDS-FC-60-NO or PROXDS-HC-60-NO |
| ProX Dual Stud 60" (w/Fixed CP or w/Handheld CP) |
| 0009 |
| Planmeca |
| PROXDS-FC-65-NO or PROXDS-HC-65-NO |
| ProX Dual Stud 65" (w/Fixed CP or w/Handheld CP) |
| 0010 |
| Planmeca |
| PROXDS-FC-70-NO or PROXDS-HC-70-NO |
| ProX Dual Stud 70" (w/Fixed CP or w/Handheld CP) |
| 0011 |
| Planmeca |
| PROXDS-FC-75-NO or PROXDS-HC-75-NO |
| ProX Dual Stud 75" (w/Fixed CP or w/Handheld CP) |
| 0012 |
| Planmeca |
| PROXDS-FC-80-NO or PROXDS-HC-80-NO |
| ProX Dual Stud 80" (w/Fixed CP or w/Handheld CP) |
| 0013 |
| Planmeca |
| PROXDS-FC-88-NO or PROXDS-HC-88-NO |
| ProX Dual Stud 88" (w/Fixed CP or w/Handheld CP) |
| 0014 |
| Planmeca |
| PROXSS-FC-60-ETH or PROXSS-HC-60-ETH |
| ProX Single Stud/Pass Thru w/CTL Box 60" (w/Fixed CP or w/Handheld CP) |
| 0015 |
| Planmeca |
| PROXSS-FC-65-ETH or PROXSS-HC-65-ETH |
| ProX Single Stud/Pass Thru w/CTL Box 65" (w/Fixed CP or w/Handheld CP) |
| 0016 |
| Planmeca |
| PROXSS-FC-70-ETH or PROXSS-HC-70-ETH |
| ProX Single Stud/Pass Thru w/CTL Box 70" (w/Fixed CP or w/Handheld CP) |
| 0017 |
| Planmeca |
| PROXSS-FC-75-ETH or PROXSS-HC-75-ETH |
| ProX Single Stud/Pass Thru w/CTL Box 75" (w/Fixed CP or w/Handheld CP) |
| 0018 |
| Planmeca |
| PROXSS-FC-80-ETH or PROXSS-HC-80-ETH |
| ProX Single Stud/Pass Thru w/CTL Box 80" (w/Fixed CP or w/Handheld CP) |
| 0019 |
| Planmeca |
| PROXSS-FC-88-ETH or PROXSS-HC-88-ETH |
| ProX Single Stud/Pass Thru w/CTL Box 88" (w/Fixed CP or w/Handheld CP) |
| 0020 |
| Planmeca |
| PROXDS-FC-60-ETH or PROXDS-HC-60-ETH |
| ProX Dual Stud w/CTL Box 60" (w/Fixed CP or w/Handheld CP) |
| 0021 |
| Planmeca |
| PROXDS-FC-65-ETH or PROXDS-HC-65-ETH |
| ProX Dual Stud w/CTL Box 65" (w/Fixed CP or w/Handheld CP) |
| 0022 |
| Planmeca |
| PROXDS-FC-70-ETH or PROXDS-HC-70-ETH |
| ProX Dual Stud w/CTL Box 70" (w/Fixed CP or w/Handheld CP) |
| 0023 |
| Planmeca |
| PROXDS-FC-75-ETH or PROXDS-HC-75-ETH |
| ProX Dual Stud w/CTL Box 75" (w/Fixed CP or w/Handheld CP) |
| 0024 |
| Planmeca |
| PROXDS-FC-80-ETH or PROXDS-HC-80-ETH |
| ProX Dual Stud w/CTL Box 80" (w/Fixed CP or w/Handheld CP) |
| 0025 |
| Planmeca |
| PROXDS-FC-88-ETH or PROXDS-HC-88-ETH |
| ProX Dual Stud w/CTL Box 88" (w/Fixed CP or w/Handheld CP) |
| 0026 |
| Planmeca |
| 30056931 |
| ProSensor HD System Size 2 USB |
| 0027 |
| Planmeca |
| PROSENSORUSB-S2-3FT or PROSENSORUSB-S2-6FT |
| ProSensor HD System Size 1 USB |
| 0028 |
| Planmeca |
| PROSENSORUSB-S1-3FT or PROSENSORUSB-S1-6FT |
| ProSensor HD System Size 0 USB |
| 0029 |
| Planmeca |
| PROSENSORUSB-S0-3FT or PROSENSORUSB-S0-6FT |
| ProSensor HD System Size 2 Ethernet |
| 0030 |
| Planmeca |
| PROSENSORETH-S2-3FT or PROSENSORETH-S2-6FT |
| ProSensor HD System Size 1 Ethernet |
| 0031 |
| Planmeca |
| PROSENSORETH-S1-3FT or PROSENSORETH-S1-6FT |
| ProSensor HD System Size 0 Ethernet |
| 0032 |
| Planmeca |
| PROSENSORETH-S0-3FT or PROSENSORETH-S0-6FT |
| ProSensor HD Kit for ProX Size 2 |
| 0033 |
| Planmeca |
| PROSENSORNC-S2-3FT or PROSENSORNC-S2-6FT |
| ProSensor HD Kit for ProX Size 1 |
| 0034 |
| Planmeca |
| PROSENSORNC-S1-3FT or PROSENSORNC-S1-6FT |
| ProSensor HD Kit for ProX Size 0 |
| 0035 |
| Planmeca |
| PROSENSORNC-S0-3FT or PROSENSORNC-S0-6FT |
| ProSensor HD Sensor Only Size 2 -6' |
| 0036 |
| Planmeca |
| 30056792 |
| ProSensor HD Sensor Only Size 2 -3' |
| 0037 |
| Planmeca |
| 30056791 |
| ProSensor HD Sensor Only Size 1 -6' |
| 0038 |
| Planmeca |
| 30056790 |
| ProSensor HD Sensor Only Size 1 -3' |
| 0039 |
| Planmeca |
| 30056787 |
| ProSensor HD Sensor Only Size 0 -6' |
| 0040 |
| Planmeca |
| 30056786 |
| ProSensor HD Sensor Only Size 0 -3' |
| 0041 |
| Planmeca |
| 30056785 |
| ProSensor Control Box USB 6' |
| 0042 |
| Planmeca |
| 30056928 |
| ProSensor HD Control Box Ethernet |
| 0043 |
| Planmeca |
| 30056930 |
| ProX Sensor Control Box Retrofit |
The Department of Veterans Affairs (VA) is seeking vendors who can provide Planmeca ProX™ brand name or equal to Dental Radiographic Units Intraoral as listed above which meet all the following salient characteristics.
Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.
Category 1 – Portable Handheld Intraoral X-Ray Unit
| SC # |
| Salient Characteristics |
| Method of Evaluation |
| Applicable CLINs |
| Page # Where SC is Found in Technical Literature |
| SC 1 |
| Must be a portable handheld intraoral X-ray unit intended for dental intraoral radiographic imaging. |
| Literature Review |
| 0001 |
| SC2 |
| Must provide image-quality performance suitable for intraoral dental radiography, including a focal spot size of 0.4 mm or smaller. |
| Literature Review |
| 0001 |
| SC3 |
| Must incorporate integrated radiation safety features for protection of both patient and operator. |
| Literature Review |
| 0001 |
| SC4 |
| Must be battery powered and capable of cordless operation for portable clinical use. |
| Literature Review |
| 0001 |
| SC5 |
| Must support portable chairside workflow in multiple treatment areas/operatories. |
| Literature Review |
| 0001 |
| SC6 |
| Must be suitable for digital intraoral imaging workflows. |
| Literature Review |
| 0001 |
Category 2 – Fixed Intraoral X-Ray Unit
| SC # |
| Salient Characteristics |
| Method of Evaluation |
| Applicable CLINs |
| Page # Where SC is Found in Technical Literature |
| SC 7 |
| Must be a fixed intraoral X-ray system intended for dental intraoral radiographic imaging. |
| Literature Review |
| 0002-0025 |
| SC8 |
| Must support fixed installation in a dental operatory, such as wall, cabinet, pole, ceiling, or equivalent mounted configuration. |
| Literature Review |
| 0002-0025 |
| SC9 |
| Must provide adjustable or selectable exposure settings suitable for intraoral imaging. |
| Literature Review |
| 0002-0025 |
| SC10 |
| Must provide image-quality performance suitable for intraoral dental radiography, including a focal spot size of 0.7 mm or smaller. |
| Literature Review |
| 0002-0025 |
| SC11 |
| Must support rectangular and circular collimation for intraoral dental imaging. |
| Literature Review |
| 0002-0025 |
| SC12 |
| Tube head and arm assembly must allow positioning necessary for standard intraoral dental imaging. For wall mountings, arm extensions must be available to accommodate 85” length to dental treatment chair. |
| Literature Review |
| 0002-0025 |
| SC13 |
| Must be suitable for digital intraoral imaging workflows, including compatibility with digital sensors and/or imaging plate systems. |
| Literature Review |
| 0002-0025 |
Category 3 – Digital Intraoral Sensor
| SC # |
| Salient Characteristics |
| Method of Evaluation |
| Applicable CLINs |
| Page # Where SC is Found in Technical Literature |
| SC 14 |
| Must be a digital intraoral sensor suitable for routine dental intraoral radiographic imaging. |
| Literature Review |
| 0026-0043 |
| SC15 |
| Must provide diagnostic quality imaging with high resolution and low-noise / high-contrast performance suitable for clinical diagnosis. Minimum of 20 lp/mm |
| Literature Review |
| 0026-0043 |
| SC16 |
| Must be offered in a configuration suitable for all patients intraoral imaging, whether through multiple sensor sizes or an ergonomic design intended to fit a wide range of patients. |
| Literature Review |
| 0026-0043 |
| SC17 |
| Must support cleaning/disinfection and durable clinical use, including housing and cable design suitable for repeated use, including disinfection with intermediate-level hospital disinfectant with label claims of tuberculocidal activity. |
| Literature Review |
| 0026-0043 |
| SC18 |
| Must connect through a standard computer interface such as USB, Ethernet, or equivalent manufacturer supported connection method. |
| Literature Review |
| 0026-0043 |
| SC19 |
| Software must be DICOM compliant and VistA validated, with datafile(s) back-up to VistA imaging and/or to a Picture Archiving and Communications Systems (PACS) and suitable for integration with dental imaging software, MiPACS, Apteryx (Xray Vision) and DEVA SW . |
| Literature Review |
| 0026-0043 |
| SC20 |
| Must furnish the standard accessories, drivers, and components necessary for clinical operation of the sensor. |
| Literature Review |
| 0026-0043 |
The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.
See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ DENTAL RADIOGRAPHIC UNITS INTRAORAL.
See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ DENTAL RADIOGRAPHIC UNITS INTRAORAL.
See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ DENTAL RADIOGRAPHIC UNITS INTRAORAL -.
See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ DENTAL RADIOGRAPHIC UNITS INTRAORAL.
See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ DENTAL RADIOGRAPHIC UNITS INTRAORAL.
See attached document: ATTACHMENT F - PAST PERFORMANCE REFERENCE - NX EQ DENTAL RADIOGRAPHIC UNITS INTRAORAL.
See attached document: ATTACHMENT G - PAST PERFORMANCE QUESTIONNAIRE - NX EQ DENTAL RADIOGRAPHIC UNITS INTRAORAL.
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
