S02 Sources Sought 36C10X26Q0076.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* NX EQ Scanning System Ultrasonic Intestinal (VA-26-00046623)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 21703

SOLICITATION NUMBER* 36C10X26Q0076

RESPONSE DATE/TIME/ZONE 03-09-2026 0900 EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE TBD

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS Strategic Acquisition Center - Frederick

Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

POINT OF CONTACT*

Contract Specialist Trevor Mason Trevor.Mason@va.gov 202-867-4351

PLACE OF PERFORMANCE

ADDRESS Nationwide

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/opal/sac/index.asp

URL DESCRIPTION VA | OALC | OPAL | SAC

AGENCY CONTACT’S EMAIL ADDRESS Trevor.Mason@va.gov EMAIL DESCRIPTION Trevor.Mason@va.gov

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Scanning System Ultrasonic: Intestinal.

The Department of Veterans Affairs (VA) has identified Samsung® R20 Scanning System Ultrasonic: Intestinal as the only known system that meets the Government’s minimum requirements for integrated systems that offer a non-invasive, radiation-free imaging tool for gastroenterologists to assess the small and large intestines in real-time. This technology represents a pivotal advancement in gastrointestinal care, allowing quick and effective management of chronic conditions through real-time diagnostics.

Key Features and Benefits:

Disease Monitoring: Capable of managing chronic gastrointestinal conditions like Inflammatory Bowel Disease (IBD), including Crohn's disease and ulcerative colitis.

Real-Time Assessment: Offers instant live imaging to evaluate bowel wall thickness, vascularity, presence of scar tissue, and motility.

Patient Convenience: Does not require bowel preparation, sedation, or the use of laxatives.

Safety: Radiation-free, suitable for repeated assessments.

On-system Bowel Activity Assessment: Integrated reporting with BowelReport and Limberg score calculation.

Enhanced Imaging Capabilities: Features advanced image optimization and quantitative imaging tools.

While Samsung® R20 Scanning System Ultrasonic: Intestinal is the only known system meeting these combined capabilities, VA is issuing this Sources Sought to determine whether other manufacturers can provide an equal product that meets the salient characteristics listed below.

If no equal products are identified, VA may proceed with a brand-name only acquisition under

FAR 6.103-1.

The anticipated period of performance is for one 12-month base period with four 12-month option periods.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1,250 employees.

Submissions for this “sources sought” shall be submitted by email no later than the due date and time listed in the announcement to Trevor.Masoni@va.gov and Sara.Vickroy@va.gov.

mailto:Trevor.Masoni@va.gov mailto:Sara.Vickroy@va.gov

Email responses shall include the following Subject Line: “Response to Sources Sought Notice 36C10X26Q0076 NX EQ Scanning System Ultrasonic Intestinal.

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities.

The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

Salient Characteristics:

The Government requires these characteristics to ensure diagnostic efficiency, patient safety, and optimal outcomes for Veterans. A Scanning System Ultrasonic: Intestinal, also known as an Intestinal Ultrasound (IUS), is a non-invasive, radiation-free diagnostic imaging tool used by gastroenterologists to assess the small and large intestines in real-time. It works by emitting high-frequency sound waves from a connected handheld transducer placed on the abdomen, which bounces off tissues to create detailed, immediate images on a screen. This technology is transforming gastrointestinal care, particularly for managing chronic conditions, by acting as a “point of care diagnostic modality” for the bowels. These features collectively support improved Veteran outcomes and align with VA’s mission to provide safe, high-quality healthcare.

SC # Salient Characteristic (Minimum Requirement) Method of Evaluation

SC 1 Platform designed with IUS development pathway which allows for future feature expansion through software upgrades

Literature Review

SC 2 On-system bowel activity assessment with integrated reporting (Bowel Report) including on-system Limberg score calculation

Literature Review

SC 3 Must include automatic exam and transducer selection (EzPrep™)

Literature Review

SC 4 Must include automated exam completeness verification (EzCheck™)

Literature Review

SC 5 Must be capable of voice command system control Literature Review

SC 6 Transducers must be light weight Literature Review

SC 7 Must allow for adjustable shadow suppression (ShadowHDR™)

Literature Review

SC 8 Must have one button 2D image optimization (EzStructure™)

Literature Review

SC 9 Must provide edge enhancement tool for improved measurement accuracy (Luminant™)

Literature Review

SC

Must provide third harmonic for image optimization Literature Review

SC

Must provide improved spatial and contrast resolution (HQ-Vision™)

Literature Review

SC

Must include one button color Doppler optimization (EzFlow™)

Literature Review

SC

Must have adaptive image processing, which reduces motion artifact in 2D, color, and pulse wave (multi-vision motion correction)

Literature Review

SC

Must have automated frame selection and ROI placement for elastography

Literature Review

SC

Must provide Bowel Assist – Deep learning-based bowel wall measurement tool that automatically measures bowel layer thickness, reducing operator dependence and supporting consistency in intestinal ultrasound examinations

Literature Review

SC

Must be FDA 510K Certified Literature Review

2.0 RESPONSE INSTRUCTIONS

Responses to this Sources Sought Notice shall include the following:

1. Full name and address of company.

2. SAM Unique Entity Identifier (UEI).

3. Business Size.

4. Manufacturer or Distributor:

a. If distributor, provide full name, business size and address of manufacturer.

b. If distributor, provide evidence that your firm is an authorized distributor for the manufacturer of the products proposed.

5. Country of Origin designation for all products proposed.

6. Ability to provide uninterrupted supply of products on a national scale.

7. Technical Literature that clearly shows product(s) meets the exact brand and model identified, or salient characteristics if you’re proposing an equal product with page numbers where each salient characteristic is met.

8. Does respondent offer an annual service plan, Yes or No?

a. If Yes:

i. What does the plan cover?

ii. Does plan cover software updates only?

iii. Does the plan cover parts repair or replacement only?

iv. Does the plan cover both software and parts?

b. Respondent is requested to provide documentation that shows information on their service plan.

c. Is the service provided by the OEM or a subcontractor?

9. Any additional product solution or configuration that would be beneficial to the functionality of the product line identified.

10. Item pricing information of products, inclusive of flat rate shipping. Include any quantity discounts, noting at what level of quantity ordered should the Government expect tiered price reductions, if any.

a. NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socio-economic concerns.

11. Does your firm have any subcontracting opportunities for this equipment?

12. Identify any federal contracts vehicles held by your firm that provides this equipment.

13. Are there any further standards or criteria, to include salient characteristics and subfactors, VA should consider in a procurement action for this equipment?

14. Are the Government’s specifications unduly restrictive?

15. Any additional information the Government should know prior to issuing a solicitation.

Contractors submitting capability statements in response to this RFI must specifically address the questions outlined above. Generic capability statements that do not directly pertain to this RFI will not be considered. Additionally, links requesting capability statements or further information will not be accessed. All responses must be submitted as an actual file attachment.