36C10X26Q0057.docx

SUBJECT*

NX EQ Water Purification Systems: RO: HEMO: Portable (VA-26-00041965)

GENERAL INFORMATION

SET-ASIDE

Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

POINT OF CONTACT*

Contract Specialist Daleta Coles daleta.coles@va.gov Contracting Officer Jessica Edwards jessica.edwards6@va.gov

PLACE OF PERFORMANCE

https://www.va.gov/opal/sac/index.asp

To learn more about SAC and its mission, please click here

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

1.0 DESCRIPTION

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Evoqua Water Technologies, LLC EON® Water Purification Systems: RO: HEMO: Portable product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award.

The Department of Veterans Affairs’ (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Request for Information (RFI) in accordance with the FAR 10.001to determine the availability and technical capabilities of qualified sources. The period of performance will consist of a base of 12-months with four 12-month option periods from the date of award.

The SAC in conjunction with VHA is seeking a qualified source to manufacture the Evoqua Water Technologies, LLC EON® Water Purification Systems: RO: HEMO: Portable on an agency wide basis. VA intends to award a Brand Name single award Requirements contract for this requirement IAW with FAR 16.503. Vendors will be required to deliver the Evoqua Water Technologies, LLC EON® Water Purification Systems: RO: HEMO: Portable to VA medical centers and facilities throughout the United States.

The anticipated period of performance is for one (1) 12-month base period with four (4) 12-month option periods from the date of award. However, the Government's decision as to whether or not to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The Contractor must demonstrate the ability to meet all requirements for the solicitation.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1250 employees. The FAR Provision found at 52.204-7(b)(1) requires that “All interested Offerors must be registered in SAM prior to submitting an offer or proposal.” You may access the SAM website at Home | SAM.gov. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Small Business Administration (SBA) database at Veteran Small Business Certification (VetCert) database at: Veteran Small Business Certification (sba.gov) at the time of proposal submission.

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

2.0 SCOPE

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Evoqua Water Technologies, LLC EON® Water Purification Systems: RO: HEMO: Portable product line as a candidate for a VA-wide (otherwise referred to as “national”) contract. Water Purification Systems: RO: HEMO: Portable are compact reverse osmosis (RO) hemodialysis water purification systems designed to produce ultra-pure dialysis‑grade water that meets current ANSI/AAMI/ISO standards for hemodialysis, and are compact, lightweight, portable systems (e.g., mounted on wheels) with integrated handles allowing for rapid relocation and set-up in multiple clinical environments. These systems are specifically engineered for very high-water volumes and strict contaminant limits required in hemodialysis, where even trace amounts of certain substances (such as aluminum, chloramines, or endotoxin) can cause serious patient harm. Portable hemodialysis RO systems typically include pretreatment (e.g., sediment and carbon filtration for particulate removal and chloramine/chlorine reduction), one or more semi‑permeable RO membranes, a high‑pressure pump to drive water across the membrane at pressures exceeding the osmotic gradient, and associated controls, monitors, and alarms. The RO membrane is permeable to water but largely impermeable to dissolved salts, organic molecules, microorganisms, and particulates, producing permeate (product water) that is then supplied to the hemodialysis machine via appropriate medical‑grade tubing and connectors. Compared with general‑purpose RO units, hemodialysis RO systems incorporate tighter performance specifications, continuous monitoring (e.g., conductivity, pressure), and disinfection capabilities to achieve and maintain very low levels of ions, bacteria, and endotoxin. Given patient exposure to hundreds of liters of water during a single hemodialysis session (as dialysate and substitution fluid), product water quality must be verified regularly through chemical and microbiological testing, using limits and action levels defined in applicable AAMI/ISO standards. Facilities typically incorporate upstream pretreatment to address local water characteristics (e.g., hardness, particulates, chloramines) before RO, and may add downstream ultrafiltration or endotoxin‑retentive filters to further control microbiological contaminants. Periodic disinfection of the RO system and distribution tubing is essential to control biofilm, and any deviation from specified water quality requires prompt investigation and corrective action.

The following Contract Line Items are being considered:

The Department of Veterans Affairs (VA) is seeking vendors who can provide the Evoqua Water Technologies, LLC EON® Portable RO Water Purification System as listed above which meet all the following minimum technical requirements. Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero. Vendors shall provide descriptive literature which will be used to thoroughly evaluate each proposal to determine the extent to which it meets the Minimum Technical Requirements (MTRs) listed in the Combined Synopsis/Solicitation Notice. Vendors are required to complete the highlighted area on the MTRs Chart located on the Combined Synopsis/Solicitation document listing the location where compliance to the MTRs can be found. The chart must be included with the vendor’s submission. Offers which do not include this complete chart will not be considered for award.

CLIN 0001 applies to MTRs 1-9:

CLIN 0002 applies to MTR 8:

CLINs 0001 and 0032-0042 apply to MTR 9:

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the MTRs specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the MTRs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

2. If Yes:

a. What does the plan cover?

b. Does plan cover software updates only?

c. Does the plan cover parts repair or replacement only?

d. Does the plan cover both software and parts?

3. If applicable, vendors are requested to provide documentation that shows information on their service plan.

4. Is the service provided by the OEM or a subcontractor?

5. Full name and address of company

6. SAM Unique Entity Identifier (UEI) / CAGE Code

7. Business Size

8. Manufacturer or Distributor

a. If the distributor, provide manufacturer’s full name, business size and address.

9. Country of Origin designation for all products.

10. Ability to provide uninterrupted supply of products on a national scale.

11. Technical Literature that clearly shows product(s) meet the identified minimum technical requirements and page numbers where each minimum technical requirement is met.

12. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

13. Authorized Distributor Letter Certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

Contractors submitting capability statements in response to this RFI must specifically address the questions outlined above. Generic capability statements that do not directly pertain to this RFI will not be considered. Additionally, links requesting capability statements or further information will not be accessed. All responses must be submitted as an actual file attachment.

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