36C10X26Q0036_1 - V3.docx

VA’s Payment Oversight Program (POP) Support Services Request for Information (RFI)

GENERAL INFORMATION

Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

POINT OF CONTACT*

Contract Specialist: Nicole Egan Nicole.egan2@va.gov

Contracting Officer: Michael Silva Micahel.Silva3@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Request For Information (RFI) Request For Information (RFI)

DESCRIPTION

RFI: 36C10X26Q0036

RFI: 36C10X26Q0036

1. Introduction This is a REQUEST FOR INFORMATION only. Pursuant to FAR Part 10.002(b)(2)(iii) and (viii) (Market Research), the purpose of this notice is to:

1. Determine the commercial practices of companies engaged in providing the service needed;

2. Determine feasibility of use of General Services Administration (GSA) Federal Supply Schedule (FSS) Pursuant to FAR Part 8, FAR Part 12, FAR Part 13, and/or FAR Part 15; and

3. Determine availability of Service Disabled Veteran Owned Small Business (SDVOSB) and VOSB set aside pursuant to FAR Part 19 This notice in no way obligates the Government to any further action.

2. Requirement This notice is issued by the Department of Veterans Affairs (VA), Strategic Acquisition Center, Frederick, MD (SAC-F), to identify sources capable of providing the services described in attached Performance Work Statement (PWS) for the Payment Oversight Program (POP) Recompete.

THERE IS NO SOLICITATION AT THIS TIME

3. RFI SUBMISSION INSTRUCTIONS

All responses must be submitted to Nicole Egan (Nicole.egan2@va.gov) and Michael Silva (michael.silva3@va.gov) by 3:00PM EST, on or before February12, 2026 with a Subject line of "Payment Oversight Program (POP) Recompete RFI Response". Responders will receive an electronic confirmation acknowledging receipt of a response but will not receive individualized feedback on any questions. If your company has the potential capability to perform these contract services, please respond to this Request for Information by providing a capability statement. The number of pages is limited to a total of 15 pages; size shall be no greater than 8 1/2" x 11". The top, bottom, left and right margins shall be a minimum of one inch each. Font size shall be no smaller than 12-point. Times New Roman fonts are required. VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI. The Capabilities Statement must include answers to the capability questions. Please ensure the question number is referenced within the RFI response. Below are the capability questions to be answered:

1. Provide a brief corporate profile of your company. Information in this profile should include: Organization name; UEI; Organization's website; Contact Name; Contact Telephone; Contact E-mail address.

2. Business Size (Large, Small, SDVOSB/VOSB, etc.) NAICS code is 541219, if believed a better NAICS code is suitable please indicate which one and why.

3. For vendors that are SDVOSB, are you able to perform 51%?

4. If applicable, GSA Schedule/Contract Number, schedule and SIN category.

5. List any previous or existing contracts you have with the VA where similar work was performed to this requirement. Also, is there an existing contract vehicle you recommend be used for this procurement?

6. What contract vehicle do you recommend for this requirement?

7. What pricing structure do you recommend?

8. Does your organization have an existing GSA schedule for this type of requirement?

9. What key questions do you need to see answered in a future PWS/SOW before you decide to respond to the solicitation?

10. Please describe your work experience meeting the requirements of Payment Integrity Information Act of 2019 [Public Law 116 – 117] (and its predecessors) and OMB Circular A – 123, Appendix C: Requirement for Payment Integrity Improvement. The description should include the corresponding assessment of the Office of Inspector General on whether these efforts resulted in compliance with the law. If full compliance was not achieved, provide specifics on compliance criteria not met and your involvement in implementing efforts to improve compliance.

11. Please describe your experience in developing annual improper payments projections for programs that are determined to be susceptible to significant improper payments as required by OMB Circular A – 123, Appendix C: Requirement for Payment Integrity Improvement. Your description should include a discussion of OIG assessment of these efforts in their required annual review.

12. Please describe your statistician’s experience with designing and implementing appropriate statistical sampling and estimation methods to produce statistically valid improper payment estimates, to include developing point estimates and confidence intervals around those estimates, providing sample coverage across a 12-month period, accounting for program characteristics, and providing documentation of sample selection. Explain your experience ensuring OIG compliance using statistically valid methodologies for calculating variability to produce statistically valid plans that produce valid confidence intervals around its estimates and your efforts to resolve any concerns raised by the OIG during their annual review. Your description should also include any software or formulas utilized as well as theorems relied upon. Additionally, describe how your statistical approach handles 'data breaks' or system migrations (e.g., transition from Financial Management System (FMS) to Integrated Financial and Acquisition Management System (iFAMS)) without losing year-over-year trending accuracy.

13. Please describe your work experience developing test plans that identifies attributes needed to determine the appropriateness of payments and ensure projected results accurately represent the improper payments in programs and activities. This description must include whether OIG identified any areas for improvement or noncompliance with legislation. Describe your work experience reviewing and updating test plans on an annual basis to address any results from OIG and GAO reports.

14. Please describe your experience in testing programs for improper payments, including the size and scope of the universe and samples, in accordance with relevant laws and regulations. Please include examples related to PIIA, the Federal Acquisition Regulation (FAR), Veterans Benefits Administration (VBA) guidelines, the MISSION Act, and other pertinent guidance or regulations. Additionally, provide the results of the OIG’s assessment of that testing.

15. Please describe how quickly you are able to test payments after they occur, including the number of quarters or months that elapsed between when a payment was made and when you conducted the test. Describe any automation or artificial intelligence (AI)/machine learning (ML) tools your firm utilizes to accelerate the review timeline and reduce the 'payment-to-test' lag time mentioned in the Statement of Need.

16. Please describe your work experience ensuring compliance with PIIA and program-specific risk assessments and updating risk assessments to account for deficiencies identified by OIG and changes to law or OMB guidance.

17. Please describe your work experience performing analysis to identify programs within an agency ensuring full accounting of all outlays and disbursements. Your description should include any deficiencies in this process identified by OIG and any experience in improving an agency’s process for performing this analysis.

18. Please describe your work experience validating an agency’s identified root causes and determining that corrective actions are reasonable to address root causes and reduce improper payments. Your description should include your experience evaluating whether corrective actions will be effective prior to implementation. Describe how you assess current corrective actions to determine if they can be intensified or expanded to maximize reduction or prevention of improper payments. Explain how you distinguish between systemic process failures versus isolated human error, and how you quantify the return on investment (ROI) for suggested corrective actions.

19. Please describe your experience analyzing Agency-wide data on improper payments (to include software utilized) and how this analysis shaped Agency activities and improved compliance and/or reduced improper payments.

20. Please describe your familiarity and demonstrated work experience supporting the preparation of the Agency Financial Report in accordance with OMB Circular A – 136: Financial Reporting Requirements. Describe the results of your past compliance with agency improper payment reporting in the agency’s OMB Data Call and AFR to include payment reporting, results of recovery audits, and barriers preventing the agency from further reducing improper payments. Your description should include any deficiencies identified by the OIG in meeting legislative or OMB reporting requirements.

21. Please describe your experience building, managing, and maintaining SharePoint sites and Dashboards for risk assessments and improper payment testing. Also describe your experience in providing training on SharePoint risk assessment sites and Dashboards.

22. Please describe any additional tasks or deliverables you have completed or would consider to be required to meet legislative or OMB objectives for payment integrity.

23. Does your organization have reach-back capabilities or additional resources to support services during surge periods? If so, request submission of detail along with an estimated timeline to activate such support.

Disclaimer:

This Request for Information is for market research purposes only and does not constitute a Request for Quotation. It is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided. No basis for a claim against the Government shall arise from a response to this Request for Information or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Request for Information, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised, the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Request for Information.

See attached document: Consolidated PIIA PWS.

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