Intent to Sole Source_Systems Safety and Instructions Systems Design Expansion.pdf

DEPARTMENT OF VETERANS AFFAIRS

Office of Procurement, Acquisition and Logistics (OPAL)

Strategic Acquisition Center -Frederick (SAC-F) 5202 Presidents Ct, Suite 103

Frederick, MD 21703

NOTICE OF INTENT TO SOLE SOURCE

The VA intends award a Firm-Fixed Price purchase order a non-competitive basis to Ben Allegretti Consulting, Inc. (Ben Allegretti), a Service-Disabled Veteran-Owned Small Business (SDVOSB), for the procurement of services for Systems Safety and Instructional Systems Design services.

This contract is to provide numerous assessment methods integral to the human factors engineer’s skillset, including expansion of system safety, and expansion of the instructional systems design. These parallel efforts will inform leadership of the necessary training interventions, methods, and mode of educational instruction to facilitate operational capacity during implementation, and help build a systems safety community to promote resiliency and highlight the criticality of a Safety-II approach during a large sale enterprise deployment in a distributed model that requires necessary adaptability to support and accommodate the unique traits of over 1300 sites of care while maintaining the level of quality and standard of care.

As an SDVOSB sole source contract for VHA, Ben Allegretti Consulting will provide the below tasks:

Task A: The goal of the Systems Safety Expansion is to buildout and organize an ecosystem for Human Systems Integration (HSI) to promote safety considerations in the health informatics workspace. This will include evolution of infrastructure requirements for practitioner interaction and sharing of project information as well as continued organizing and inventorying a resource hub for collected training materials and opportunities. Efforts will include continued outreach to potential community members within the VA, compilation of existing training materials and HSI tools related to safety, and continued creation of the requirements for a space for online collaboration for an engaged community of systems safety practitioners. Key outcomes will be documentation of improved methods for integrating HSI work with existing VA work and aggregation of HSI studies in the VA.

Deliverables should include: an updated list of potential HSI/Systems Safety community members in VA, more in-depth digital infrastructure requirements for sharing files and other information and connecting with other community members, and a growing collection and analysis of trainings, procedures, techniques, job tasks, and other documentation related to HSI and systems safety.

Task B: The goal of the Instructional Systems Design Expansion is to continue to deliver increased training plans that can be implemented by project teams wanting to improve the knowledge, skills, and abilities (KSAs) of a specified role within a specified domain of work (for instance, the role of the Clinical Applications Coordinator in configuring a facility’s health information system in preparation for an EHR transition). The Contractor shall continue to conduct an analysis and buildup of training needs, analyze existing training resources, specify training requirements, design the instruction, create the training plan, and provide the plan for assessing training effectiveness. The Contractor shall continue to apply an instructional systems design approach and these activities will be carried out in accordance with instructional design best practices; this includes capturing detailed information about learners, the learners’ work that training is intended to improve, and current levels of learner knowledge, skills, and abilities. The Contractor shall specify the requirements for specific training materials based on instructional objectives, the appropriate sequencing of content, the strategies for delivering content, and the instruments for measuring training impact.

Strategies for instruction may utilize synchronous and asynchronous instruction, remote and in-person instruction, and may utilize a ‘train-the-trainer’ approach.

The NAICS code is 541611 – (Administrative Management and General Management Consulting Services) with a small business size standard of $24.5M. SAC-F anticipates negotiating and awarding a firm-fixed-price contract to Ben Allegretti Consulting, Inc. for this requirement by August 27, 2024.

Interested parties that believe they could satisfy the requirements listed above for SAC-F may clearly and unambiguously identify their capability to do so in writing on or before the response date for this notice. This notice of intent is not a solicitation. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition.

The Government intends to negotiate solely with Beryl under the authority of FAR 13.5, 41 U.S.C. 1901, Simplified Acquisition Procedures. The Government will not be responsible for any costs incurred by responding to this notice. This is not a request for quote. Questions or comments to this Notice of Intent should be directed to Contract Specialist, Dylan Nolz at Dylan.Nolz@va.gov, no later than July 08, 2024, at 9:00 AM ET.

Points of Contact:

Primary: Dylan Nolz Dylan.Nolz@va.gov Secondary: Caitlin Ruc Caitlin.Ruc@va.gov mailto:Dylan.Nolz@va.gov mailto:Dylan.Nolz@va.gov