D.4 ATTACHMENT D_Consolidated_36C10X22R0060_BB_MK_081622.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- DK10--Police Body Worn and Vehicle Mounted Camera and Digital Evidence Management System
- Solicitation number
- 36C10X22R0060
About this file
This document contains questions and answers related to a solicitation for police body worn and vehicle mounted cameras and a digital evidence management system for the Department of Veterans Affairs. Key details include: the solicitation requires proposals for 4,500 body worn cameras and 600 vehicle mounted cameras to be deployed over a five-year period of performance starting in September 2022; proposals are due by August 16, 2022; the solicitation does not have an incumbent and seeks a new solution; the VA will own all collected data during and after the contract period; solutions must comply with FedRAMP requirements by the proposal due date; integration with existing radio and video systems is not required.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C10X22R0060 0002.docx | DOCX document | |
| 36C10X22R0060 0001.docx | DOCX document | |
| 36C10X22R0060 08022022_A00001_Amd 1_8.16.2022.pdf | ||
| D.1 ATTACHMENT A 36C10X22R0060 A00001_Rev 1_Track Changes_8.16.2022.docx | DOCX document | |
| D.1 ATTACHMENT A 36C10X22R0060 A00001_Rev 1_8.16.2022.pdf | ||
| 36C10X22R0060 08022022_A00001_Amd 1_Track Changes_8.16.2022.docx | DOCX document | |
| D.3 ATTACHMENT C 36C10X22R0060.docx | DOCX document | |
| 36C10X22R0060_3.docx | DOCX document | |
| D.1 ATTACHMENT A 36C10X22R0060.pdf | ||
| D.5 ATTACHMENT E 36C10X22R0060.pdf | ||
| D.4 ATTACHMENT D 36C10X22R0060.xlsx | XLSX spreadsheet | |
| D.2 ATTACHMENT B 36C10X22R0060.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| No. | Question | Solicitation Reference | Answer |
| 1 | Is there an incumbent? | N/A | No, this is a new requirement |
| 2 | Will the Government consider extending due dates? | N/A | The Government will not respond to requests to extend due dates unless there is a reasonable request that includes the circumstances surrounding the request. |
| 3 | When will responses to questions be posted? | N/A | The Government plans to post answers within 3 business days of the Q&A close date. |
| 4 | Are there Service Contract Labor Standards applicable to this action? | N/A | It is unlikely that it will be. However, the Contractor will be responsible for notifying the Contracting Officer of their intention to quote SCLS positions within their quote. Notifications should included the local area in which the employee(s) will provide services. The Contracting Officer will provide the wage determination(s) that will be used in the contract. |
| 5 | Please provide an extension to the current due date of at least 30 days | N/A | The date will not be extended at this time nor was any reason for the extension request provided |
| 6 | Please define the data ownership requirements given the desire for a cloud-based solution. Specifically, what is the VA’s requirement for data ownership once the contract period ends? | N/A | The data will belong to the VA throughout the entire PoP and after the contract ends. |
| 7 | Has the VA identified the costs associated with transferring data and the end of the contract to another DEMS system? We suggest that the VA make this a pricing element in the RFP to understand its Total Cost of Ownership. | N/A | Offerors may provide any pricing they deem nessesary for the contract |
| 8 | What are the requirements associated with the VA to be able to transfer the data to another DEMS solution? We suggest that the VA make this a pricing element in the RFP to understand its Total Cost of Ownership. | N/A | Offerors may provide any pricing they deem nessesary for the contract |
| 9 | It is suggested that the VA identify cloud storage costs for the contract’s 2nd year and beyond for visibility into the Total Cost of Ownership (TCO) and make this a pricing item in the RFP. | N/A | Offerors may provide any pricing they deem nessesary for the contract |
| 10 | Has the VAMC conducted market research to identify vendors that are in process (near completion) for FedRAMP authorization at Impact Level High to encourage fair and open competition? | N/A | Yes. However, the VA cannot delay its bona fide need while vendors obtain FEDRAMP |
| 11 | Please define the reasons for an On-premise DEMS solution not being chosen | N/A | On-premise solution not acceptable for an Enterprise wide or VA wide solution. |
| 12 | Did the VA consider the integration of the Motorola APX radios being used by a majority of the VAMC security officers with the BWC? This would allow the pressing of the “Emergency button” on the radio to activate the recording of the BWC without any further action from the officer. | N/A | No. Not every VAMC utilizes the has Motorola System. |
| 13 | Please define requirements around the DEMS solution to integrate with existing Video Management Systems. | N/A | It will not be integrated |
| 14 | Regarding the requirement for body-worn camera integration with an in-car video (IVC) system, Is there a need for more than two bwc’s to be connected to the ICV? | N/A | There may be a need and that will be indentified at the order level. |
| 15 | How will the VAMC capture video beyond a 12hr shift, during extended enforcement operations or critical incidents? Would a detachable battery enhance video capture and benefit continuous operations? | N/A | Question is not clear. If an offeror feels extended batteries are required, they should include in their proposal |
| 16 | Please define the BWC storage requirements. | N/A | This is already referenced in PWS |
| 17 | What are the VAMC requirements to share captured video with another law enforcement agency or prosecutor’s office? Does shared video need to be non-proprietary and in a universal video format (such as MP4)? | N/A | This is already referenced in PWS |
| 18 | Does the in-car video system require video buffering beyond two minutes? | N/A | Yes |
| 19 | Does the VAMC require the auto-activation of the ICV via the BWC? | N/A | Yes |
| 20 | What is the VAMC requirement for the ICV router for wireless video upload? Is there a preference for the in-car router to be agnostic? | N/A | This is already referenced in PWS |
| 21 | What are the requirements for the ICV to capture video and license plates at low-light conditions/night time and various weather conditions? | N/A | This is already referenced in PWS |
| 22 | When will the VA be looking to deploy the BWC/DEMS solution as we are aware of at least 1 manufacturer that is in process for FedRamp Authorization at the high level and is anticipated achieving approval before the end of 2022. | N/A | Requirment is for FedRAMP compliance when propasals due as orders are planned to be issued effective in FY22 |
| 23 | Based on the requirements outlined within section (i) - (iv) of the PWS, can the VA confirm vendors are to include DEMS functionality within their proposed offerings that complies with NIBRS reporting and documentation requirements. | PWS: Multiple Sections | Yes |
| 24 | Regarding _Volume 2: Past Performance_ - Can the VA please confirm it is acceptable to highlight the total volume purchased by these referenced customers over the course of their program life (e.g. initial purchase + expanded program purchases) as long as we identify the additional contract/task order numbers those agencies assigned? | E.6 PROPOSAL SUBMISSION INSTRUCTIONS - Volume II: Past Performance | Yes, this is normal |
| 25 | Based on this being a firm-fixed price contract along with the requirements outlined throughout the PWS, please confirm the VA requirement is for 2 hardware refreshes during the contractual period, ensuring the VA is equipped with the most recent technology available at the time of upgrade? | PWS and Pricing Schedule | Yes |
| 26 | If vendor solutions rely on the VA providing any components for the system to fully operate (e.g. SIM cards for livestreaming features), how should these vendors identify these components within the pricing offer in order to evaluate a full program cost for the system to be operational? | PWS and Pricing Schedule | VA will not be providing any components |
| 27 | Per PWS Section 7.1.1.1, item #11, please confirm the VA requirement is to automatically associate any in-car & BWC videos from vehicles and/or agents called to the same scene based on proximity without any manual intervention from your staff? | PWS Section 7.1.1.1, item #11 | Yes |
| 28 | Regarding _Volume 3: Subcontracting Plan_ - please confirm if it is it acceptable for vendors to submit a Commercial Subcontracting Plan per FAR 52.219-9 under this contract | E.6 PROPOSAL SUBMISSION INSTRUCTIONS - Volume III: Subcontracting Plan | Yes. Subcontracting Plan if required to be submitted shall be in accordance with FAR 52.219-9 which addresses all elements of FAR Part 19.704(a). |
| 29 | Please provide an extension to the current due date of at least 30 days | N/A | Asked and answered in question 6 |
| 30 | What was the solicitation number of the original RFI/Market Research/Sources Sought document that was open to all interested vendors to allow them to demo their equipment for the VA to determine the requirements of this solicitation? If there was not one, wouldnt the government want to have a vendor day first, to show fair and reasonable competition? | N/A | No demo's were requested during the market research phase nor was there any vendor day. |
| 31 | Is it required that the VA own all the data rights from the body worn cameras and the in-car video during and after the contract is completed? | N/A | Asked and answered in question 6 |
| 32 | Is it required that the VA integrate with some of the other facility multi-million dollar investments such as radio, access control, and video management systems? | N/A | No |
| 33 | Is it required to include a device replacement strategy with costs should the devices fail in the field? Or would it benefit the VA to have a swapple battery thus extending the life of the body worn camera? | N/A | Offeror shall propose their own solution that meets the VA's reuqirments |
| 34 | Due to the state of the economy with shipment delays and shortages on equipment would the VA allow FedRAMP Authorization to be accredited at time of the first shipment? | N/A | FedRAMP complaince is required by Solicitaiton due date |
| 35 | Has the VAMC conducted market research to identify vendors that are in process (near completion) for FedRAMP authorization at Impact Level High to encourage fair and open competition? We noticed that the VA issued a pre-solicitation notice on August 1 and released the RFP the day after. We were planning to submit a capability briefing as a result of the August 1 announcement but were not given ample time to submit prior to the RFP release on August 2 | N/A | Asked and answered in qutsion 10 |
| 36 | Has the VA done a cost/benefit analysis of an on-prem vs. cloud - based solution to clearly understand the Total Cost of Ownership associated with a cloud hosted solution vs. an on-premise and/or hybrid approach (On Prem and Cloud)? | N/A | Asked and answered in qustion 11 |
| 37 | Many of the VA’s use APX handheld radios for their security voice communications as well as Video Management systems for their video surveillance needs. There is an opportunity for the VA to increase its return on these prior investments as well as provide increased safety of VA personnel and patients with integration with these systems (example: the emergency button on the handheld radio can activate the BWC without any further action from the officer. Please define the requirements around integrating with these prior investments . | N/A | Asked and asnwered in question 12 |
| 38 | Is the VA looking for competition on this procurement? | N/A | Yes - competitive offerors are being sought |
| 39 | Does the VA want to be able to compete its future requirements for its BWC needs and if so, what safeguards is it using to ensure it doesn't get locked into a single vendor/proprietary system? This includes understanding and defining the data ownership requirements given the desire for a cloud-based solution (for example if the contract ends after year 1 and the VA chooses a more competitive and beneficial solution to meet its needs in year 2, how is the data from year 1 provided to the VA for importing into the new system and what are the costs associated with that. | N/A | The VA will follow all FAR requirements for any future procurements |
| 40 | Has the VA identified and budgeted for the ongoing (after the initial 1 year contract period) costs associated with a cloud hosted solution? | N/A | Yes |
| 41 | We request an extension of 45 days from receipt of the answers to these questions. | N/A | Asked and ansered in question 6 |
| 42 | For pricing and planning purposes, what is the expected Period of Performance (POP) start date? | PWS Sec. 4.1 | Estimated Start Date is Sept 25, 2022 |
| 43 | Please confirm that SB goals to be proposed in the SB Subcontracting Plan are to be measured against the contract Total Subcontracted Value (TSV) and not the Total Contrat Value (TCV). | RFP Sec. E.6.3 Volume III; VAAR 852.219-9 | IAW FAR 52.219-9 (d) The Offeror’s subcontracting plan shall include the following: |
(1) Separate goals, expressed in terms of total dollars subcontracted, and as a percentage of total planned subcontracting dollars ... as a percentage of total planned subcontracting dollars.
| 44 | Will the Government provide a deployment schedule for the 4500 BWCs and 600 VMCs (e.g., 50% in year 1 and 50% in the first Option Year) over the 5-year POP to facilitate evaluation and comparison of the full lifecycle costs of each offeror's solution and to allow identification of unbalanced pricing? | E.6.2 Volume IV; Attachment B; | Each of the VAMC will request a schedule of equipment based on funding. This is an IDIQ Contract. We execpt intial purchases of equipment to be completed by the end of FY24. | |
| 45 | If the Government will not provide a deployment schedule should offerors assume that all BWCs and VMCs will be deployed in the first year? | E.6.2 Volume IV; Attachment B; | Coordination will take place between each VAMC based on their available funding and need. | |
| 46 | Volume II, Factor 2: Past Performance volume instructions state that "offerers shall submit a list of not more than three contracts …", yet later also states that "offerers may submit a maximum of five PPQs" while also stating "the government will accept one completed PPQ per reference. Is the correct limit for Past Performance 3 references and 3 PPQs? | Section E.6: Proposal Submission Instructions, Pages 29-30. | 3 - The RFP is upadeted. | |
| 47 | Volume II, Factor 2: Past Performance volume instructions state that the evaluation will only consider references of "services performed within the last five years", whereas in Section E.6 (Proposal Submission Instructions, Page 29), Volume II, Factor 2 of Past Performance instructions, states that offerors shall submit contracts "either completed during the past three years or ongoing ...". Is the correct recency requirement for Past Performance contracts 3 years or 5 years? | Section E.7: FAR 52.212-2 Evalation - Commercial Items , Pages 31-32. | 5 - The RFP is updated | |
| 48 | Will the Government provide the maximum file size allowed for document transmission via email? | E.6.1 Page 27 | Yes. If having issues with submission, reach out to the Contract Speicalist and Contracting Officer prior to submission. The max is 10 megabytes. | |
| 49 | Will the Government clarify if offerors are required to provide all file formats presented in the Table in E.6.1 on page 27, or if it is intended that offerors have the option to transmit one file in either format? | |||
| Example: Price.xls/pdf/doc - Are offerors to provide all formats listed or just select one format? | E.6.1 Page 27 | Select which one. However, price schedule should also come in excel | ||
| 50 | May Offerors include a non-page counted list of Exhibits after the Table of Contents with each volume if applicable? | E.6.1 Page 27 | Yes | |
| 51 | Will +B2:B52the Government confirm that the font size for Graphics and Action Captions (the reference number and description) is the same as the Table and Illustrations font size limitation of not less than 8-point? | E.6.2.1.b Page 28 | Yes, it is the same | |
| 52 | The requirements for Police Officer Body Worn Camera in Section 7.1.1.1 appear to be relevant to a Vehicle Mounted Camera system. Please clarify if this is correct, or these requirements in 7.1.1.1 are intended to apply to the vendors' VMC solution. | PWS 7.1.1.1 | PWS updated | |
| 53 | The requirements in Requirement for Video Camera in Section 7.1.1.2 appear to be relevant to a Police Officer Body Worn Cameras. Please clarify if this is correct, or these requirements in 7.1.1.2 are intended to apply to the vendors' BWC solution. | PWS 7.1.1.2 | Asked and asnwered in question 52 | |
| 54 | Our company meets the NIST 800-53 standards and security regulations. Will the Department accept this as an alternative to FEDRAMP? | N/A | No, FedRAMP complaince is required |
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