36C10X22Q0239 0001_final.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

09/08/2022

36C10X

Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

36C10X

Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

To all Offerors/Bidders

36C10X22Q0239

X

X X

9/14/2022 at 2:00 PM EST

X 1

The purpose of this amendment is to extend the response due date to 09/14/2022 at 2:00 PM EST. and to provide the answers to the questions we recieved.

please see continuation pages.

Kimberly Sandi Contracting Officer

Digitization Services for VACO Library 36C10X22Q0239

Questions

Government responses in red.

1. What percentage of the documents would be too fragile to pass through an automatic scanner feeder and would have to be hand placed on the glass for digitization? 100%, 70%, 50%?

60%

2. What percentage of the documents are bound books and would require being scanned using a book scanner?

75%

3. Would any of the bound material be able to be professionally cut to go through a scanner feeder?

No

4. Can you give any more information regarding the indexing structure? How many index fields will be captured per document? Sample indexes include:

a. Document Type

b. Document Title

c. Date

d. ETC

e. Author

Yes, Dublin Core elements - Title, Alternative Title, Authors, Subject, Abstract, Description, Keyword, and Publisher

5. Are the documents already boxed up or would the contractor have to provide boxes/labor?

VACO Library will pack the monographs and loose-leaf publication.

6. File naming convention(s)

Title Date YYYY-MM-DD 001, 002, etc up to 999 if numbering files

7. What is being scanned? monographs and loose-leaf publications

8. What constitutes a single file?

A book and loose-leaf publication

Level of prep work?

Assume if stapled loose-leaf publications will require separation to be hand placed on the glass for digitization of feed through the scanner.

9. This is confusing from page 6. We think the requirement is 300 ppi grayscale output? If we’re outputting 300, what’s the relevance of 600-6000?

a. 6,000 pixels on the long axis of the image.

b. Minimum value is 600 ppi (pixels per inch), increasing resolution in intervals of 25 ppi as necessary to achieve a minimum of 6,000 pixels along the long axis.

c. A resolution of 300 ppi grayscale is acceptable.

10. Indexing requirements?

a. Dublin Core Terms and Mapped Search Indexes

i. Are these values uniform where they are found on the documents?

Assume they are not.

ii. How many of the 15 do you want/need/expect to be output? Yes, Dublin

Core elements - Title, Alternative Title, Authors, Subject, Abstract, Description, Keyword, and Publisher

iii. How do you want these to be output?

Final deliverable is one (1) Master Image PDF per document and two derivative files. One (1) Access Image PDF per document image and One

(1) Thumbnail Image per document.

Within the PDF? To an Excel File? XML?

Dublin Core terms to be expressed as Excel, XML, RDF/XML

Indexed full text searchable PDF’s files delivered via FTP Output.

11. Can we do a site visit to see the quality of the documents?

Yes

If not, can you share some pictures of the quality of the documents along with the type of materials to be digitized?

Monographs and loose-leaf publications

12. Are all the documents of size 8.5*11?

13. Will we encounter any large format documents beyond 11*17?

14. Would you accept digitization of all documents at 600 DPI color as per NARA standards?

Assume a resolution of 300 ppi grayscale is acceptable

15. How are the documents to be indexed?

Dublin Core elements - Title, Alternative Title, Authors, Subject, Abstract, Description, Keyword, and Publisher

16. Approximately how many images will each document have?

This will vary with each book and loose-leaf publication

17. Do the documents need to be restapled/reclipped after they are digitized?

18. Page Limitations – Volume I technical Proposal – Can you increase the Page count limitation so we can incorporate our approach in detail how the digitization will be performed?

19. Is there an incumbent currently providing similar services? If yes, can you provide the name of the contractor and contract details?

Unaware of a similar service

20. Are the documents fragile in nature where they would need to be digitized on a Flat Bed Scanner?

Yes

If yes, what percentage of documents are fragile?

60%

21. Can we disassemble any brochures, books, pamphlets?

No for books

22. Is there an optional period of performance other than the initial six-month period due to the referenced Item Number - 0002 in the cost schedule?

CLIN 0002 is for optional quantities within the six (6) month period of performance.

Should the optional CLIN 0002 be exercised the Government may also utilize FAR 52.217-7 to extend the period of performance for up to an additional six (6) months.

Exercise of the optional CLIN and extension of services is at the discretion of the Government and is not guaranteed.

23. Can we cut the binding of the documents to optimize the scanning of the files?

No.

24. Are there any large format documents (> 11” x 17”) that require large format scanner? If yes, do you have an estimate volume?

25. When returning the original files back to VACO, does the contractor require re-stapling the documents?

26. Are there any pictures you can share of the various documents that need to be scanned?

25. Will the files be in boxes for the contractor to pick up? If not, does the contractor need to provide empty boxes for transportation?