P03_JA_Sole Source_AITC (fully signed)_Reducted 1.pdf

JOFOC FOR AITC GATE MAINTENANCE

The proposed contract action will be synopsized in accordance with FAR 5.201(b)(1) and 5.203(a) with the Government’s intent to solicit and negotiate with only one source under the authority of FAR 6.302-1.

The Government plans to modify the existing contract as stated above. As required by FAR 6.305(a), VA shall the justification make publicly available within 14 days after modification award.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

No award shall be made until the Contracting Officer (CO) determines the price to the Government is fair and reasonable. This determination will be based on a comparison of current contract pricing in the market, the Independent Government Cost Estimate (IGCE), or other information made available consistent with FAR 13.106.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

A sources sought notice was posted to SAM.gov on August 4, 2023, for 12 days with a response date of August 16, 2023, at 10:00 ET, to identify contractors capable of meeting the requirement.

One contractor, Sanford Federal, Inc., a Service-Disabled Veteran Owned Small Business (SDVOSB), responded to the sources sought with a capability statement that included the company’s experience with the specific gate. The Contract Specialist (CS) requested the contractor to provide documentation demonstrating that the technicians are certified in B&B ARMR products and Allen Bradley controls.

However, no response received from the contractor.

A search of the Small Business Administration (SBA) VetCert database found no results using North American Industry Classification System (NAICS) code 561621 and the keywords “Gate Maintenance.”

A search for the keywords "Security Gate Maintenance" in the General Services Administration (GSA) eLibray yielded no results. The NAICS code 561621 - Security Systems Services (except Locksmiths) was also used to find a capable contractor, yielding one result; the NAICS codes 561621H - Harbor/Waterfront Security and Services and Professional Marine Security Services appeared as a result but were not applicable to Security Gate Maintenance.

The program office reviewed the websites of five (5) contractors listed below and inquired about the organization's ability to perform the job. The program office also inquired if their organization is a certified maintenance provider for B&B ARMR equipment and if it is an SDVOSB. However, no contractor responded to the inquiry.

JOFOC FOR AITC GATE MAINTENANCE

I. Total Automation Group (TAG). jrichardson@totalautomationgroup.com – Found in GSA eLibrary and FPDS search results. Current contractor.

II. B&B roadway & Security Solutions, (800) 367-0387. Submitted online contact form - The contractor is not listed in any Government database. No response was received from contractor.

III. Eagle Access Control Systems, (800) 708-8848 Sales@EagleOperators.com

- The contractor is not listed in any Government database. Does not provide maintenance on B&B ARMR equipment.

IV. Central Texas Access Control, (800) 583-0285. Online form - The contractor is not listed in any Government database. No response was received from contractor.

V. The Anchor Group, (830) 606-5516 rmoore@anchortexas.com - The contractor is not listed in any Government database. No response was received from contractor.

Based on the market research, only one source was found to satisfy AITC’s needs for gate and systems maintenance. With the existing contract and the current experience and maintenance support being provided by the Total Automation Group, the contractor is capable of performing the new work for additional gate maintenance at the AITC.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

The FAR allows restrictive provisions or conditions to the extent necessary to satisfy the needs of the agency or as authorized by law (FAR 11.002(a)(1)(ii)). As such, the Government has discretion to reasonably restrict competition as long as that requirement is needed to meet the agency’s minimum need. Such was determined to be the case in this instance for the modification of AITC Gate Maintenance Services contract.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Current Contractor Contractor: Total Automation Group, Inc – Small Business Address: 61 Industrial Center Road Trafford, AL 35172

Contractor: Sanford Federal, Inc - SDVOSB Address: 525 Corporate Dr STE 203 Stafford, VA 22554

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There are no known barriers to competition. Market research will be conducted for any future acquisitions, and competitive actions will be used to the maximum extent practicable.