36C10X19Q0098-001.docx

36C10X19Q0098 FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

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AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Z Indoor Firing Range Clean Up and Hazardous Waste Removal

21703 36C10X19Q0098 04-02-2019 N

562910 Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

Jacky Jean-Jacques (Jacky.Jean-Jacques@va.gov) allen.smith3@va.gov

Department of Veterans Affairs Office of Security and Law Enforcement 2200 Fort Roots Drive North Little Rock, AR 72114 https://www.va.gov/opal/sac/index.asp Strategic Acquisition Center - Frederick Jacky.Jean-Jacques@va.gov Jacky.Jean-Jacques@va.gov

DESCRIPTION

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

B. Solicitation Number: 36C10X19Q0098. This solicitation is issued as a request for quotation (RFQ) using simplified and commercial item procedures identified in FAR 13 and 12 (Acquisition of Commercial Items). The Service Contract Act applies to this solicitation (see attached Wage Determination).

C. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99 effective June 15, 2018 and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil.

D. This requirement is a total (100%) set-aside for Small Businesses (SBs). To be eligible to quote, vendors must be small under this requirement applicable NAICS code-562910, (Remediation & Reclamation Services), (size standard of 750 employees).

E. Performance Work Statement (PWS) For Indoor Firing Range Maintenance

*****BEGIN PERFORMANCE WORK STATEMENT*****

1.0 BACKGROUND

The Department of Veterans Affairs (VA) Law Enforcement Training Center (LETC) is a franchise fund site authorized pursuant to the Government Management Reform Act of 1994 (Public Law 103-356). The Act authorizes designated agencies to provide certain common administrative support services on a reimbursable basis both internally and to other government agencies. In 2006, permanent status was conferred upon the VA Franchise Fund under the “Military Quality of Life and Veterans Affairs Appropriations Act 2006”, Public Law 109-114. Consequently, the VA-LETC received no federally appropriated funding and is required to market VA-LETC services to customers.

The VA-LETC provides training for federal police officers working in health care or service-oriented environments.

The VA-LETC requires services to clean and mine the shooting ranges and dispose of hazardous waste generated from this service. The VA- LETC currently has two full time operational indoor firing ranges. Each range is exact in dimensions, number of shooting lanes and types of bullet traps installed.

2.0 SCOPE OF WORK

The VA Law Enforcement Training Center (LETC) in North Little Rock, Arkansas requires a vendor to provide labor, material, insurance, licenses and equipment required to clean and mine two shooting ranges to include disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill. There are two indoor shooting ranges. Two services per year is required with ranges being alternated for mining and cleaning during the period of performance. One visit per range per year is required. Each range is required to have a complete rubber replacement once every three (3) years.

2.1.1 PLACE OF PERMORMANCE: VA-LETC location at 2200 Fort Roots Drive, North Little Rock, AR 72114

2.1.2 PERIOD OF PERFORMANCE (POP): 4-month base year with four 12-month option years. In the interest of efficient, services shall be performed in the months of May and September.

NOTE: Services shall be performed bi-annually for the all the Option Years

2.1.3 This is a firm fixed price effort.

3.0 TASK ORDER REQUIREMENTS

3.1 Provide cleaning and mining of shooting range.

3.1.1 Provide services to the VA LETC to be completed in September of during the base period and each exercised option period.

Hours of performance shall be Monday-Friday from 8:00 am-4:30 pm.

3.1.2. The contractor shall ensure that all applicable laws have been complied with in relation to mining, packaging, labeling, and transporting. Services shall comply with requirements under OSHA regulations 29CFR 1910.1025 and CFR 1926.22.

Note: There is no lead embedded into walls that require decontamination. All lead is in the Impact area. Full range clean-up is expected that includes wipe down of all rails and target systems and removal of lead particles (dust) on the range floor.

Dimensions: Ranges Range Dimensions:

54’9” wide 73’ long (firing line to front edge of berm) 9’ 8” tall (top of hanging support bracket to floor)

Berm Dimensions:

54’9” wide 19’ deep (front edge of berm to back edge) 10’ high (top of berm to floor)

3.2 SPECIFICATIONS/DESCRIPTION

3.2.1 Recycle and Basic Clean LE7500 Bullet Trap- Range size 54’8” wide, 110’3” long, 15 shooting lanes.

3.2.1.1 After arriving on site, contractor employees will mobilize the work site with contractor equipment and supplies. The range ventilation system will be turned on prior to work commencing to establish negative pressure in the range before disturbing lead dust. Contractor shall monitor negative pressure inside the range while working. The work site will be organized and then regulated with lead warning signs and lead danger tape to prevent unauthorized access to the work area. A decontamination unite or wash station will be set up prior to work activities that will disturb any lead dust. If there are any openings into the range, they will be sealed. Contractor personnel shall wear personnel protective gear and respirators, contractor shall provide personnel protective gear as necessary.

3.2.1.2 Contractor shall perform air monitoring inside and outside the range- at elevations between 4-6 ft. off of the ground, during performance of this service. Trained, on site personnel will run OSHA personal air samples on each job classification employee. The contractor shall also run an inside and outside area sample daily while performing the ranges maintenance requested. Final air clearances will be run on the last day of the job with a 24-hour turnaround time for results on air quality in the shooting range prior to re-occupancy. The samples will be run from 2-8 hours per day depending upon the daily activity. All final air clearance samples will be less than the action level of 30 gh/m3 (micrograms per cubic meter of air) in an 8-hour TWA (time weighted average) which is an employee’s average airborne exposure in any 8- hour work shift of a 40-hour work week which shall not be exceeded per OSHA 1910.1025 and 1926.62. Sampling methodology will be per American Industrial Hygiene Association (AIHA) recommendations using .8mm mixed cellulose sampling cassettes. All samples will be closed faced. Sampling pump flow rates shall be between 3 and 10 liters/minute and each sample shall encompass a minimum of 200 liters. Sampling pumps shall be calibrated immediately before and after samples drawn. The samples will be analyzed by an AIHA Accredited and OSHA approved laboratory using NIOSH method 7082 (atomic absorption) for lead content. Upon receipt of laboratory lead in air totals, the contractor shall calculate the 8-hour time weighted average for each sample and provide a written report of the finding to the LETC. The final report shall include original copies of laboratory certified data results. Sampling shall meet the OSHA 1910.1025 and 1926.62 requirements for shooter’s exposure monitoring of personnel for compliance purposes.

3.2.2.3 The contractor shall remover approximately 135 cubic feet or 5 cubic yard of granular rubber and projectiles per lane concentrating on target zones. The contractor will ensure that all rubber material has been removed from the bullet trap. The rubber material removed from the bullet trap will be recycled by special vacuums that will separate most of the spent lead projectiles from the rubber. The granular rubber will then be put back into the bullet trap during the recycle and leveled to the proper slope.

3.2.2.4 For services that require complete rubber replacement, all rubber will be removed from the bullet trap and properly packaged for disposal. The bullet trap will be refilled with new, unused rubber and leveled to the proper slope. The bullet trap is estimated to hold 51,000 lbs of granulated rubber. The granulated rubber will be provided by the VA LETC.

3.2.2.5 Wet method for lead dust control. The contractor will use an airless sprayer with amended water to mist the air during shoveling and recycling of the granular rubber. This task shall be performed after the regulated work area is established. During this task, lead exposure levels above the action level are expected and personal protective gear shall be worn.

3.2.2.6 Shoveling Rubber. The contractor shall remove the granular rubber and spent lead projectiles out of the bullet trap by hand using medium and small size shovels. The material shall be placed slowly on the floor and never thrown from the bullet trap onto the floor.

3.2.2.7 Recycling Granular Rubber. The contractor shall set up recycle vacuums and use the vacuums to move the rubber from the floor back into the bullet trap. During this process, the spent lead and tungsten projectiles will be separated from the rubber material and left on the ground.

3.2.2.8 Supply containers and package spent rubber for recycling.

3.2.2.9 Packaging aged rubber. During the process, the contractor using a shovel will pick up the aged rubber and pour it into plastic buckets or drums. The containers will be wet wiped and staged in approved United Nations (UN)/Department of Transportation (DOT) containers for proper hazardous waste disposal by the contractor.

3.2.2.10 Cleaning Rubber from the Tungsten Shot. During this process, contractor will use HEPA (High Efficiency Particulate Air) vacuums to remove excess rubber from the projectiles prior to packaging them into buckets or drums for the metal recycler.

3.2.2.11 Supply containers and package the spent lead projectiles for recycling.

3.2.2.12 Recycle the spent lead projectiles

3.2.2.13 Packaging Spent Projectiles. During the process, the contractor, using a shovel will pick up the spent lead and tungsten projectiles and pour them into plastic buckets or drums. The containers will be wet wiped and staged for the metal recycler.

3.2.2.14 Visually inspect bullet trap components for wear/damage, compare manufacturers specifications and inform the LETC of any visual defects.

3.2.2.15 Bullet Trap Maintenance: Inspect bullet trap to ensure the rubber levels conform to the manufactures specifications. Also, inspect bullet trap for any loose or missing nuts and bolts and are replaced or tightened as necessary. Any deficiencies shall be brought to the attention of the LETC.

3.2.2.16 Replace and/or tighten any loose or missing nuts and bolts on the accessible exterior parts of the bullet trap.

3.2.2.17 Remove and properly package in UN DOT approved container, 15 gum rubber curtains as lead contaminated hazardous waste for proper disposal by the contractor.

3.2.2.18 Install 15 new gum rubber curtain-LETC to provide.

3.2.2.19 Inspect the supply and safety bins for the proper level of granular rubber.

3.2.2.20 Fill the supply and safety bins with granular rubber from the bullet trap. If the bullet trap is deficient or rubber, contractor will install new rubber, LETC will provide additional rubber.

3.2.2.21 HEPA vacuum accessible intake vents over the bullet traps.

3.2.2.22 HEPA vacuum and wet wipe the accessible back side surfaces of the J-8 baffler (1st baffler over bullet trap)

3.2.2.23 Squeegee debris from the top of the bum rubber curtains

3.2.2.24 HEPA vacuum accessible floor areas underneath the bullet trap.

3.2.2.25 HEPA vacuum and wet wipe the accessible back side surfaces of the ceiling baffles.

3.2.2.26 HEPA vacuum and wet wipe target tracks.

3.2.2.27 Wet-wipe shooters booths and all horizontal and vertical surfaces from the firing line to the back wall and from the bottom of the safety ceiling to the floor.

3.2.2.29 HEPA vacuum the shooting range floor and walls up to 10 feet.

3.2.2.29 HEPA vacuum the first 220 sq. ft. of floor outside the entrance to the shooting range.

3.2.2.30 Properly package and label in UN-DOT approved containers all cleaning supplies and personal protective equipment as lead-contaminated hazardous waste created by these services for proper disposal by the contractor.

3.3 Disposal of Hazardous Waste

3.3.1 The LETC will store the waste temporarily in building 191 until the waste transporter picks up the waste for disposal.

3.3.2 The waste will be disposed of in an EPA approved landfill with the proper manifesting.

3.3.3 LETC will provide the contractor with their Federal (USEPA) EPA Identification number.

3.3.4 One 55-gallon drum and one Gaylord box, supplied by the contractor, of lead contaminated hazardous waste is expected to be created from this service.

3.3.5 For periods of service requiring complete rubber replacement, approximately 51, 000 pounds of rubber contaminated hazardous waste is expected to be created from this service.

3.4 Travel

The Government does not anticipate any travel for this effort.

3.6 Safety and Environment

No additional safety and environmental procedures are required for this contract.

3.7 Reporting and Meeting Requirements

The contractor shall submit Reports and hold meeting in accordance with the Contractor to include the following

3.7.1 Kickoff Meeting

A kick-off meeting shall be held within five days after contract award. The Contractor will not commence performance on any tasks in this PWS until the meeting is held or the CO advises the Contractor that a kick-off meeting has been waived.

3.7.2 Daily Status Report

The contractor shall submit Daily Status Reports to the COR detailing contractor performance in the execution of the tasks in this contract. This report will also serve as a baseline for guiding project execution as well as schedule performance.

4.0 DELIVERABLES

4.1 General

4.1.1 Shooting Range Cleaning Services: In accordance with Section 3.1

4.1.2 Professional conduct. All contractor personnel shall conduct themselves in a courteous, safe and professional manner while on VA property.

4.1.3 Emergency Assistance. In the event of any emergency situation contractor personnel will contact appropriate parties, including 911 to respond to an emergency. In addition, the Contracting Office and VA-LETC government representative shall be notified by phone or email as soon as possible.

4.2 Schedule of Deliverables

Curtains At completion of each mining

5.0 Inspection and Acceptance

5.1 The Contracting Officer and government representative shall be responsible for inspection and accepting services in accordance with the Performance Objectives for the Task Order and Federal Acquisition regulation clauses 52.212-4(a).

5.2 The VA-LETC reserves the right to inspect the services at any time during the contract period of performance to ensure a safe environment and after contract performance to ensure a complete inspection/acceptance of services.

6.0 Performance Metrics

the requirements in the PWS for the milestone/ deliverable.

Deliverables/ milestones For services.

Contractor meets the requirements in the PWS for milestone/ deliverable. Deliverables/ milestones for services.

Contractor Does not meet the Requirements In the PWS for the milestone/ deliverable Contractor does not meet the Requirement in the PWS for the milestone/deliverable. Milestone /deliverable is never accepted.

*****END PERFORMANCE WORK STATEMENT*****

F. PRICE/COST SCHEDULE

BASE PERIOD

Period of Performance: 5/01/2019 - 8/30/2019

The contractor shall provide labor, material, insurance, licenses and equipment required to clean and mine the shooting range to include disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill.

Services to be performed from: 05/01/2019 - 05/30/2019

OPTION PERIOD ONE

Period of Performance: 09/01/2019 - 08/30/2020

The contractor shall provide labor, material, insurance, licenses and equipment required to clean and mine the shooting range to include disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill.

Services to be performed from:

09/01/2019 - 09/30/2019

The contractor shall provide labor, material, insurance, licenses and equipment required to clean and mine the shooting range to include disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill.

Services to be performed from: 05/01/2020 - 05/30/2020

OPTION PERIOD TWO

Period of Performance: 09/01/2020 - 08/30/2021

The contractor shall provide labor, material, insurance, licenses and equipment required to clean and mine the shooting range to include disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill.

Services to be performed from: 09/01/2020 - 09/30/2020

The contractor shall provide labor, material, insurance, licenses and equipment required to clean and mine the shooting range to include disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill.

Services to be performed from: 05/01/2021 - 05/31/2021

OPTION PERIOD THREE

Period of Performance: 09/01/2021 - 08/30/2022

The contractor shall provide labor, material, insurance, licenses and equipment required to clean and mine the shooting range to include disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill.

Services to be performed from: 09/01/2021 - 09/30/2021

The contractor shall provide labor, material, insurance, licenses and equipment required to clean and mine the shooting range to include disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill.

Services to be performed from: 05/01/2022 - 05/31/2022

OPTION PERIOD FOUR

Period of Performance: 09/01/2022 - 08/30/2023

The contractor shall provide labor, material, insurance, licenses and equipment required to clean and mine the shooting range to include disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill.

Services to be performed from: 09/01/2022 - 09/30/2022

The contractor shall provide labor, material, insurance, licenses and equipment required to clean and mine the shooting range to include disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill.

Services to be performed from: 05/01/2023 - 05/31/2023

GRAND TOTAL: _______________________________

G. SOLICITATION PROVISIONS

G.1 FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

· Price

· Technical Acceptability

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

G.2 FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2014)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

G.3 EVALUATION AND AWARD

A. BASIS FOR AWARD

The Government intends to award a Single Contract to the responsible, lowest price, technically acceptable (LPTA) quoter that meets or exceeds the acceptability standards for all non‐cost factors. This requirement is 100% set-aside for Small Businesses (SBs)

For each proposal received, the Government will evaluate the following factors:

· Price Factor Factor 1: Price

· Non-Price Factor

· Factor 2: Technical Acceptability o Technical Capability o Past Performance

The process of selection will be the following: The Government will evaluate all price quotes first to determine completeness.

After determination of completeness with regard to Price, the Government will rank the quotes from lowest to highest price. Once the price quotes are ranked, the Government will evaluate the lowest price quoter’ s Technical Capability and Past Performance Volumes. If that quoter is determined to be Acceptable, the Government will select that quoter as the awardee. If the lowest price quoter is determined to be unacceptable, the Government will evaluate the next lowest price quoter and will continue this process until the LPTA quote from a responsible vendor is identified.

Quotes determined to be unrealistic in terms of Price or Acceptability may be rejected at any time during the evaluation process. Failure to meet a requirement may result in an offer being determined technically unacceptable.

The Government will review the required documents as outlined in the proposal volumes in F.1 Instructions to quoters. A proposal that is determined to be incomplete or fails to fully meet any material requirement may render a proposal unacceptable, thus ineligible for award.

The Government reserves the right to award with or without discussions based upon the initial evaluation of proposals. As such, quoters are encouraged to submit their best proposal upon initial

B. QUOTE SUBMISSION INSTRUCTIONS

1. INTRODUCTION

In addition to information provided by FAR Clause 52.212-1 Instructions to – Commercial Items, the following instructions apply:

(a) The proposal shall be submitted in accordance with the following instructions, which establishes the acceptable requirements for the format and content of the proposal.

(b) The Quoter shall submit its complete quote and all required files via email to the Contract Specialist Jacky Jean-Jacques (Jacky.Jean-Jacques@va.gov) and Contracting Officer Allen L. Smith (allen.smith3@va.gov). This requirement is a total (100%) set-aside for Small Businesses (SBs). To be eligible to quote, vendors must be small under the NAICS code-listed above.

(c) The Offerors must be registered in System for Award Management (SAM):at time of quote submission and must remain registered throughout performance until final payment. Go to https://www.acquisition.gov for information on SAM registration and annual confirmation.

(d) Questions shall be submitted via email (no larger than 10MB) to the Contracting Officer and Contract Specialist Jacky.Jean-Jacques@va.gov and Allen.Smith3@va.gov. It is requested that all questions be combined.

(e) Any Quote that fails to comply with all Solicitation instructions may be considered a non‐response and may not be accepted.

(f) Include the RFQ number in the Subject Line of any email submissions.

(g) The proposal shall be submitted via email (reference file packaging information regarding attachment restrictions) to Jacky Jean-Jacques, Contract Specialist at Jacky.Jean-Jacques@va.gov and Allen Smith at Allen.Smith3@va.gov.

(h) The proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ and signed by an official authorized to bind the vendor. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt thereof by the Government.

This RFQ does not commit the Government to pay any of the costs associated with the preparation and submission of any proposal received in response to this solicitation. In addition, the Contracting Officer is the only individual authorized to legally commit the Government to the expenditure of public funds in connection with this requirement.

(i) File Packaging:

Do not compress (zip) proposal files. VA Network Security Operations Center (NSOC) has temporarily blocked email attachments with the “.zip” extension as a mitigation measure against the ongoing world-wide ransomware event impacting many organizations. During this time, .zip file extensions will be permanently stripped from email traffic, and will not be recoverable. Due to VA email file size restrictions, offerors are encouraged to logically separate their proposal into separate emails. If this is necessary, offerors should attempt to contain complete volume within single email transmissions (and not split volumes). Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission.

(j) Content Requirements:

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offeror’s are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

(k) Proposals submitted in response to this solicitation shall contain the following in separate volumes:

docx/pdf Technical Capability: No more than 10 Pages

Price.xls/.xlsx None- Complete Section F (Price/Cost Schedule)

The cover page, table of contents, and/or a glossary of abbreviations or acronyms will not be included in the page count of any Volume.

C. TECHNICAL ACCEPTABILITY

Under no circumstances shall any pricing be included in the Technical Acceptability. The offeror shall submit Technical Acceptability in 2 Volumes:

1) Volume I- Technical Capability

2) Volume II- Past Performance

Volume I- Technical Capability:

This volume will contain the vendor’s plan for meeting the requirements outlined in the PWS. The vendor must demonstrate their capability to provide maintenance for two indoor shooting ranges.

Volume II- Past performance:

This volume will contain past performance references for three (3) previous contracts in performance during the past three (3) years from the date of issuance of the solicitation. The contracts may be held with Federal, State, and local governments or private entities and may represent prime contracts, task/delivery orders, or subcontracts. The contracts may be held by any member of the proposed contractor structure. The contracts must be relevant, defined as services which, when considered as a whole, are similar in size, scope and complexity when compared to the anticipated requirements of this procurement. Data concerning the prime contractor shall be provided first, followed by each proposed major subcontractor, teaming partner, or mentor/protégé, in alphabetical order. For each of the up to five contracts, the contractor shall provide the following:

1) Contract information, to include:

a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e‐mail address, and telephone and fax numbers);

b) Contracting activity, and current address, Procuring Contracting Officer's name, e‐mail address, and telephone number;

c) Technical representative/Contracting Officer’s Representative (COR), and current e‐mail address, and telephone number;

d) Contract Number and, in the case of Indefinite Delivery type contracts, General Service Administration (GSA) contracts, and Blanket Purchase Agreements, include Task/Delivery Order Number(s) also;

e) Contract Type (specify type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc));

f) Awarded price/cost and final, or projected, final price/cost;

g) Original delivery schedule, including dates of start and completion of work and final, or projected final, delivery schedule, including dates of start and completion of work.

2) Contract description: The contractor shall provide a narrative explanation describing the scope and purpose of the contract and detailing how the effort is relevant to the requirements of this solicitation. For any contract(s)/task order(s) that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcoming(s) and any corrective action(s) taken to avoid recurrence. The contractors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

3) New Corporate Entities: New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the contractor shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

G.4 VOLUME III – PRICE

Quoters shall submit a completed Section F (Price/Cost Schedule) of the RFQ.

G.5 QUESTIONS

Any questions concerning this solicitation should be submitted in writing by e‐mail only to the the Contract Specialist Jacky Jean-Jacques (Jacky.Jean-Jacques@va.gov) and Contracting Officer Allen L. Smith (allen.smith3@va.gov) no later than March 27, 2019 at 10:30 AM EST. No additional questions will be accepted after that date and time.

G.6 OFFER DUE DATE

Quoters must complete and return all information no later than April 02, 2019 at 10:00 AM EST to be considered for award.

G7. EVALUATION APPROACH

The proposal is subject to evaluation by a team of Government personnel. The proposal will be evaluated strictly in accordance with its written content.

After determination of completeness with regard to Price, the Government will rank the quotes from lowest to highest price. Once the price quotes are ranked, the Government will evaluate the lowest price quoter’ s Technical Capability and Past Performance Volumes. If that quoter is determined to be Acceptable, the Government will select that quoter as the awardee. If the lowest price quoter is determined to be unacceptable, the Government will evaluate the next lowest price quoter and will continue this process until the LPTA quote from a responsible vendor is identified.

1. PRICE FACTOR

a. PRICE EVALUATION

Price will not be evaluated adjectivally or assigned a score. Price will be evaluated to determine whether it is fair and reasonable. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. The Government expects that price reasonableness will be established through adequate price competition, but it may also determine price reasonableness through price analysis techniques as described in FAR Subpart 13.106.

2. NON-PRICE FACTOR

a. TECHNICAL ACCEPTABILITY EVALUATION The Government will evaluate Technical Acceptability as follows:

The Technical Acceptability evaluation process will consider the extent to which the quote meets the specified requirements set forth in the solicitation. The Government will evaluate the vendors quotes based on their:

(1): Technical Capability: Quote must meet or exceed the acceptability standards for conformance to the requirements stated in the solicitation’s PWS.

(2): Past Performance: Past Performance will be evaluated based on the narrative and other Government sources for quality, timeliness, and relevance (i.e., experience in providing services similar in size, scope, and complexity as described in the PWS). The Government will make determination of relevance. For Past Performance to be found acceptable, all referenced Past Performance must be at least rated as Satisfactory to be considered acceptable.

The quoter’ s initial proposal shall contain the quoter ’s best terms from a price and technical standpoint.

The Government reserves the right to make no award as a result of this solicitation.

G.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)

(a) Any protest filed by an interested party shall:

(1) Include the name, address, fax number, and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester's representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and contracting officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.

(End of Provision)

G.9 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

(End of Provision)

G.10 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

(a) Definitions. As used in this provision— "Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

"Federal contracts and grants with total value greater than $10,000,000" means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of Provision)

G.11 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

G.12 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Hand-Carried Address:

Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703

Mailing Address:

Department of Veterans Affairs Acquisition Operations Service (049A3) 810 Vermont Avenue Washington DC 20420

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

G.15 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)

(a) Any protest filed by an interested party shall:

(1) Include the name, address, fax number, and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester's representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and contracting officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.

(End of Provision)

G.13 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

As an alternative to filing a protest with the contracting officer, an interested party may file a protest with the Deputy Assistant Secretary for Acquisition and Materiel Management, Acquisition Administration Team, Department of Veterans Affairs, 810 Vermont Avenue, NW., Washington, DC 20420, or for solicitations issued by the Office of Construction and Facilities Management, the Director, Office of Construction and Facilities Management, 810 Vermont Avenue, NW., Washington, DC 20420. The protest will not be considered if the interested party has a protest on the same or similar issues pending with the contracting officer.

(End of Provision)

PLEASE NOTE: The correct mailing information for filing alternate protests is as follows:

Or for solicitations issued by the Office of Construction and Facilities Management:

G.14 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision) (End of Addendum to 52.212-1)

G.15 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (NOV 2017) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision— Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software,…