36C10G26Q0006_1.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Courtney Chattman Courtney.Chattman@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

1.0 DESCRIPTION

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the NX EQ Lifts: Patient Transfer: Floor Based: Bariatric product line as a candidate for an Enterprise-wide (otherwise referred to as “national”) single Requirements contract award.

The Department of Veterans Affairs’ (VA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought Notice to determine the availability and technical capabilities of qualified sources.

The SAC in conjunction with VHA is seeking a qualified source to provide EZ Way brand name or equal Lifts: Patient Transfer: Floor Based: Bariatric product on an agency wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders in accordance with FAR 16.503, to a supplier of this equipment. Vendors will be required to deliver Lifts: Patient Transfer: Floor Based: Bariatric to VA medical centers and facilities throughout the United States and its territories.

The anticipated period of performance is for one (1) 12-month base period with four (4) 12-month option periods from the date of award. However, the Government's decision as to whether or not to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The Contractor must demonstrate the ability to meet all requirements for the solicitation.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing and the associated size standard is 800 employees. The FAR Provision found at 52.204-7 requires that “All interested Offerors must be registered in SAM prior to submitting an offer or proposal.” You may access the SAM website at Home | SAM.gov. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Small Business Administration (SBA) database at Veteran Small Business Certification (VetCert) database at: Veteran Small Business Certification (sba.gov) at the time of proposal submission.

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

2.0 SCOPE

Lifts: Patient Transfer: Floor Based: Bariatric are designed for hoisting and transferring a patient safely and with minimal physical effort up to 1000 lbs. These lifts consist of a C-shaped or U-shaped support base usually including casters, a vertical mast, a pivoting boom, a swivel bar, a hanger bar or spreader bar with hook to accommodate clip-based slings, and the, lifting mechanisms; they are manually, electrically, or battery operated using hydraulic or screw jack lifting mechanisms. Patient lifts are frequently used to transfer patients (e.g., to and from a wheelchair, toilet, or bathtub), reducing the risk of injury to those assisting with the transfer (typically only one person) and of patient drop.

The following Contract Line Items are being considered:

The VA is seeking vendors who can provide EZ Way Lifts: Patient Transfer: Floor Based: Bariatric or equal as listed above which meet all the following salient characteristics (SC):

CLINs 0001-0004 apply to SCs 1-12. CLINs 0005-0023 apply to the SC 13.

3.0 SUB-FACTORS

1. Safety All features and functions of the offered device will be evaluated for the ability to safely lift, evacuate, and transfer patients. Areas include but are not limited to the following:

a) Safety and transferring patients

b) Ease of lift base widening/narrowing at maximum capacity (such as stated force to use a lever at maximum capacity, or electrical widening/narrowing at maximum capacity)

c) Emergency lowering without tools

d) Scale display location at or near caregiver eye level, preventing having to reach over, above, or around a patient to read the measurement.

e) Ability to be disinfected using hospital approved disinfectants/cleaners and directions

2. Design All design features and functions of the offered device will be evaluated. Areas include but are not limited to the following:

a) Patient weight capacity

b) Provide disposable, wipeable, and washable slings or allow use of other manufacturers’ slings

c) Availability of extra or optional features such as (sling styles, compatibility with other manufacturers’ loop-based slings, sling sizes, spare battery and remote wall charger)

d) Location and ease of use of features

e) Extra wheel height options

f) Legs adjust to wider interior width to accommodate bariatric equipment

g) Narrower total external width with legs closed

h) Loop-based hanger bar convertible between 2-point and 4-point

i) Disposable slings available

j) Whether scale lowers max lifting height below requirements

k) Is the scale internal or external

l) Scale option with capacity equal to the lift

3. Performance Device will be evaluated for its ability to perform its intended function. Areas include but are not limited to:

a) Lifting/Weight capacity of device

b) Portability and Maneuverability of device

c) Ease of lift base widening/narrowing

d) Ease of transferring patients

e) Longevity of battery

f) Higher battery capacity and/or number of lifts at maximum weight on a fully charged battery

4. Quality/Construction All aspects of the construction and quality of material of the device will be evaluated including but not limited to:

a) Required frequency of maintenance and replacement of parts

b) Service/Support Options

c) Training Options

d) Life Span/warranty

e) Buy American Act/Trade Agreement Act Compliant (TBD)

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the SCs specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the SCs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

2. If Yes:

a. What does the plan cover?

b. Does plan cover software updates only?

c. Does the plan cover parts repair or replacement only?

d. Does the plan cover both software and parts?

3. If applicable, vendors are requested to provide documentation that shows information on their service plan.

4. Is the service provided by the OEM or a subcontractor?

5. Full name and address of company

6. SAM Unique Entity Identifier (UEI) / CAGE Code

7. Business Size

8. Manufacturer or Distributor

a. If the distributor, provide manufacturer’s full name, business size and address.

9. Country of Origin designation for all products.

10. Ability to provide uninterrupted supply of products on a national scale.

11. Technical Literature that clearly shows product(s) meets the identified salient characteristics and page numbers where each salient characteristic is met.

12. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

13. Authorized Distributor Letter Certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought Notice may also submit a Capabilities Statement.

Page 1 of