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Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| NX EQ Lift: Patient Transfer: Clip Based Standard |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 22408-2697 |
| SOLICITATION NUMBER* |
| 36C10G25Q0119 |
| RESPONSE DATE/TIME/ZONE |
| 09-08-2025 10:00am EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6515 |
| CONTRACTING OFFICE ADDRESS |
| U.S. Department of Veterans Affairs |
OPAL | Strategic Acquisition Center
10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697
POINT OF CONTACT*
Contract Specialist Jalima J. Jones Jalima.Jones@va.gov
PLACE OF PERFORMANCE
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/opal/sac/index.asp |
| URL DESCRIPTION |
| VA | OALC | OPAL | SAC |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Jalima.Jones@va.gov |
| EMAIL DESCRIPTION |
| Jalima.Jones@va.gov |
DESCRIPTION
1. DESCRIPTION
The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Lifts: Patient Transfer: Clip Based Standard product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award.
The Department of Veterans Affairs’ (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources.
The SAC in conjunction with VHA is seeking a qualified source to provide Arjo Maxi Move® brand name or equal the Lifts: Patient Transfer: Clip Based Standard on an agency wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver the Lifts: Patient Transfer: Clip Based Standard to VA medical centers and facilities throughout the United States and its territories.
The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The Contractor must demonstrate the ability to meet all requirements for the solicitation.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339113- Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 – Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 800 employees. The FAR Provision found at 52.204-7(b)(1) requires that “All interested Offerors must be registered in SAM.gov prior to submitting an offer or quotation.” You may access the website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of proposal submission.
Submissions for this “source sought” shall be submitted by email no later than September 8th, 2025, at 10:00am EST to all the following:
Jalima.Jones@va.gov Sara.Vickroy@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.
2.0 SCOPE
Lifts: Patient: Transfer: Clip Based Standard are designed for hoisting and transferring a patient safely and with minimal physical effort. These lifts consist of a C-shaped or U-shaped support base usually including casters, a vertical mast, a pivoting boom, a swivel bar, a hanger bar or spreader bar with hooks to accommodate loop-based slings, and the lifting mechanism; they are manually, electrically, or battery operated using hydraulic or screw jack lifting mechanisms. Patient lifts are frequently used to transfer patients (e.g., to and from a wheelchair, toilet, or bathtub), reducing the risk of injury to those assisting with the transfer (typically only one person) and of patient drop.
The following Contract Line-Items Number (CLIN) are being considered:
| CLIN |
| Manufacturer |
| Part Number |
| Description |
| 0001 |
| Arjo |
| KMEHE0-0-0-01 |
| 600 lbs SWL, X-Low Base |
| 0002 |
| Arjo |
| KMEHE0-0-D-01 |
| 600 lbs SWL, X-Low Base, Med-PDPS |
| 0003 |
| Arjo |
| KMEHE0-M-0-01 |
| 600 lbs SWL, X-Low Base, Motion Assist |
| 0004 |
| Arjo |
| KMEHE0-M-D-01 |
| 600 lbs SWL, X-Low Base, Med-PDPS, Motion Assist |
| 0005 |
| Arjo |
| KMEHEU-0-0-01 |
| 600 lbs SWL, X-Low Base, Scale |
| 0006 |
| Arjo |
| KMEHEU-0-D-01 |
| 600 lbs SWL, X-Low Base, Scale, Med-PDPS |
| 0007 |
| Arjo |
| KMEHEU-M-0-01 |
| 600 lbs SWL, X-Low Base, Scale, Motion Assist |
| 0008 |
| Arjo |
| KMEHEU-M-D-01 |
| 600 lbs SWL, X-Low Base, Scale, Med-PDPS, Motion Assist |
| 0009 |
| Arjo |
| KMEHL0-0-0-01 |
| 600 lbs SWL, Low Base |
| 0010 |
| Arjo |
| KMEHL0-0-D-01 |
| 600 lbs SWL, Low Base, Med-PDPS |
| 0011 |
| Arjo |
| KMEHL0-M-0-01 |
| 600 lbs SWL, Low Base, Motion Assist |
| 0012 |
| Arjo |
| KMEHL0-M-D-01 |
| 600 lbs SWL, Low Base, Med-PDPS, Motion Assist |
| 0013 |
| Arjo |
| KMEHLU-0-0-01 |
| 600 lbs SWL, Low Base, Scale |
| 0014 |
| Arjo |
| KMEHLU-0-D-01 |
| 600 lbs SWL, Low Base, Scale, Med-PDPS |
| 0015 |
| Arjo |
| KMEHLU-M-0-01 |
| 600 lbs SWL, Low Base, Scale, Motion Assist |
| 0016 |
| Arjo |
| KMEHLU-M-D-01 |
| 600 lbs SWL, Low Base, Scale, Med-PDPS, Motion Assist |
| 0017 |
| Arjo |
| 700-34267-BOX |
| POWERED DPS COMBI MEDIUM |
| 0018 |
| Arjo |
| 700-34271-BOX |
| POWERED DPS COMBI LARGE |
| 0019 |
| Arjo |
| MFA1000M-S-L1 |
| DISPOSABLE CLIP SLING, SMALL |
| 0020 |
| Arjo |
| MFA1000M-M-L1 |
| DISPOSABLE CLIP SLING, MEDIUM |
| 0021 |
| Arjo |
| MFA1000M-L-L1 |
| DISPOSABLE CLIP SLING, LARGE |
| 0022 |
| Arjo |
| MFA1000M-XL-L1 |
| DISPOSABLE CLIP SLING, X-LARGE |
| 0023 |
| Arjo |
| MFA1000M-XXL-L1 |
| DISPOSABLE CLIP SLING, XX-LARGE |
| 0024 |
| Arjo |
| MFA2100-S-L1 |
| DISPOSABLE LOOP SLING, SMALL |
| 0025 |
| Arjo |
| MFA2100-M-L1 |
| DISPOSABLE LOOP SLING, MEDIUM |
| 0026 |
| Arjo |
| MFA2100-L-L1 |
| DISPOSABLE LOOP SLING, LARGE |
| 0027 |
| Arjo |
| MFA2100-XL-L1 |
| DISPOSABLE LOOP SLING, X-LARGE |
| 0028 |
| Arjo |
| MFA2100-XXL-L1 |
| DISPOSABLE LOOP SLING, XX-LARGE |
| 0029 |
| Arjo |
| MAA4000M-S-L1 |
| LAUNDERABLE CLIP SLING, SMALL |
| 0030 |
| Arjo |
| MAA4000M-M-L1 |
| LAUNDERABLE CLIP SLING, MEDIUM |
| 0031 |
| Arjo |
| MAA4000M-L-L1 |
| LAUNDERABLE CLIP SLING, LARGE |
| 0032 |
| Arjo |
| MAA4000M-XL-L1 |
| LAUNDERABLE CLIP SLING, X-LARGE |
| 0033 |
| Arjo |
| MAA4000M-XXL-L1 |
| LAUNDERABLE CLIP SLING, XX-LARGE |
| 0034 |
| Arjo |
| MLA2000-S-L1 |
| LAUNDERABLE LOOP SLING, SMALL |
| 0035 |
| Arjo |
| MLA2000-M-L1 |
| LAUNDERABLE LOOP SLING, MEDIUM |
| 0036 |
| Arjo |
| MLA2000-L-L1 |
| LAUNDERABLE LOOP SLING, LARGE |
| 0037 |
| Arjo |
| MLA2000-XL-L1 |
| LAUNDERABLE LOOP SLING, X-LARGE |
The Department of Veterans Affairs (VA) is seeking vendors who can provide Arjo Maxi Move® brand name or equal Lifts: Patient Transfer: Clip Based Standard as listed above or equal commodities which meet all the following salient characteristics (SCs):
CLINs 0001-0016 apply to the following SCs
| SC # |
| SALIENT CHARACTERISTICS |
| METHOD OF EVALUATION |
| SC 1 |
| Lift must be allowed to be used with repositioning, turning, and limb lifting slings with at least one style of hanger bar. |
Literature Review
| SC 2 |
| Clip based hanger bar with powered positioning to tilt a patient while lifted to keep the patient in a safe level position. |
Literature Review
| SC 3 |
| Weight capacity that accommodates patients weighing 500 lbs. or greater. |
Literature Review
| SC 4 |
| Options for multiple wheel heights, including an option of a low base that allows passage under a stretcher with a 2.5-inch clearance and an option of 3-inch wheels or larger. |
Literature Review
| SC 5 |
| Low battery indicator. |
Literature Review
| SC 6 |
| Lifting range that allows floor rescue of patients and lifting to high surfaces (hanger bar can reach 16 inches or lower and 60 inches or higher). |
Literature Review
| SC 7 |
| Legs adjustable to a minimum interior width of 40.1 inches. |
Literature Review
| SC 8 |
| Raising/lowering mechanism that keeps the patient at the same distance from the mast regardless of height. |
Literature Review
| SC 9 |
| Legs widen and narrow electrically using a control button. |
Literature Review
| SC 10 |
| Lift must be allowed to be used for ambulation. |
Literature Review
| SC 11 |
| Option to charge using a second battery and a wall charger. |
| Literature Review |
| SC 12 |
| Lift must be tested in accordance with ISO 10535:2021. |
Literature Review
| SC 13 |
| Lifting must be motorized. |
Literature Review
| SC 14 |
| Lift must provide emergency stop and manual emergency lowering. |
Literature Review
| SC 15 |
| Max exterior width with legs closed 30 inches |
Literature Review
For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics specified above.
The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.
Responses to this Sources Sought Notice shall include the following:
1. Does vendor offer an annual service plan, Yes or No?
1. If Yes:
1. What does the plan cover?
1. Does plan cover software updates only?
1. Does the plan cover parts repair or replacement only?
1. Does the plan cover both software and parts?
1. Vendor are requested to provide documentation that shows information on their service plan.
1. Is the service provided by the OEM or a subcontractor?
1. Full name and address of company
1. DUNS number/ CAGE Code/ SAM UIE
1. Business Size
1. Manufacturer or Distributor
7. If distributor provide full name, business size and address of manufacturer.
1. Country of Origin designation for all products
1. Ability to provide uninterrupted supply of products on a national scale.
1. Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met.
1. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.
1. Authorized Distributor Letter Certified by OEM with a current date.
Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
