36C10G25Q0073.docx

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6515--NE EQ Endoscope Drying and Storage Cabinets - Vertical (VA-25-00066098)
Solicitation number
36C10G25Q0073
Issued by

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This Sources Sought Notice is from the Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) seeking qualified vendors to manufacture Endoscope Drying and Storage Cabinets - Vertical for VA medical centers nationwide. The solicitation (36C10G25Q0073) covers a 12-month base contract with four 12-month option periods, targeting a VA-wide single requirements contract under a Brand Name or Equal (BNOE) approach. The procurement will focus on vertical endoscope cabinets designed to reduce infection risks by removing moisture from endoscopes and providing controlled storage, with specific requirements including HEPA-filtered air circulation, channel purging capabilities, expandable scope capacity, retractable storage panels, and endoscope tracking systems.

The VA estimates purchasing 10 units per contract line item (CLIN) across multiple categories, including various cabinet configurations, endoscope holders, and accessories from manufacturers like Fujifilm, Olympus, Pentax, and Karl Storz. Vendors must be registered in SAM, certified with NAICS code 339113 (Surgical and Medical Instrument Manufacturing), and small businesses, veteran-owned small businesses (VOSB/SDVOSB) must provide manufacturer authorization letters. The response deadline is 04-16-2025 at 4:30 PM Eastern Time, with responses required to include technical literature demonstrating compliance with six specific salient characteristics, company details, and optional capabilities statements.

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Sources Sought Notice

SUBJECT*
NE EQ Endoscope Drying and Storage Cabinets - Vertical (VA-25-00066098)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*
22408-2697
SOLICITATION NUMBER*
36C10G25Q0073
RESPONSE DATE/TIME/ZONE
04-16-2025 4:30 PM EASTERN TIME, NEW YORK, USA
ARCHIVE
60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N

SET-ASIDE

PRODUCT SERVICE CODE*
6515
NAICS CODE*
339113
CONTRACTING OFFICE ADDRESS
U.S. Department of Veterans Affairs

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Levi Russin Levi.Russin@va.gov 757-722-9961 ext-3115

ALT POC: Daleta Coles (daleta.coles@va.gov)

PLACE OF PERFORMANCE

ADDRESS
Enterprise-wide

POSTAL CODE

COUNTRY
USA

ADDITIONAL INFORMATION

AGENCY’S URL
https://www.va.gov/opal/sac/index.asp
URL DESCRIPTION
To learn more about SAC and its mission, please click here

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

*= Required Field
Sources Sought Notice

Sources Sought Notice

REQUEST FOR INFORMATION

1.0 DESCRIPTION

The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the Endoscope Drying and Storage Cabinets - Vertical product line as candidate for a VA-wide (otherwise referred to as “national”) single Requirement’s contract award.

The Department of Veterans Affairs’ (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Request for Information (RFI) in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources. The period of performance will consist of a base of 12-months with four 12-month option periods from the date of award.

The SAC in conjunction with VHA is seeking a qualified source to manufacture Endoscope Drying and Storage Cabinets - Vertical on an agency wide basis. VA intends to award a Brand Name or Equal (BNOE) single award Requirements contract for this requirement IAW with FAR 16.503. Vendors will be required to deliver Endoscope Drying and Storage Cabinets - Vertical to VA medical centers and facilities throughout the United States.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical and Medical Instrument Manufacturing and the associated size standard is 750 employees. The FAR Provision found at 52.204-7(b)(1) requires that “All interested Offerors must be registered in SAM prior to submitting an offer or quotation.” You may access the SAM website at https://www.sam.gov/portal/public/SAM/. All quoters must be certified as with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Veteran Small Business Certification (VetCert) database, at https://veterans.certify.sba.gov/ at the time of quote submission.

This notice is for planning purpose only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This RFI is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

2.0 SCOPE

Endoscope drying and storage cabinets - Vertical are designed to reduce infection risks by removing moisture from endoscopes following high-level disinfection (HLD) and providing a controlled environment in which to store them. These cabinets are typically manufactured using materials (e.g., stainless steel, polypropylene, acrylic) that permit ease of cleaning. Endoscope drying storage cabinets circulate clean air using a high-efficiency particulate-air (HEPA) filter, exhausting the air back into the room through an activated carbon filter. In addition to circulating air within the cabinet, continuous filtered air is forced through the endoscope channels to purge water eliminating bacterial proliferation during vertical storage from their control body. Additionally, some drying storage cabinets allow for user and endoscope tracking and data export to help prevent endoscope handling by unauthorized personnel, to track compliance with endoscope management policies, to facilitate contact tracing in cases of possible cross-contamination, and to prevent theft.

VA estimates the following quantities during the 60-months ordering period:

CLIN
Item Description
UOM
BASE YEAR
OPTION YEAR 1
OPTION YEAR 2
OPTION YEAR 3
OPTION YEAR 4
0001
6500 SER HEPA DRYING CBNT, 12 SCOPE EXPANSION UNIT
EA
10
10
10
10
10
0002
6500 SER HEPA DRYING CBNT, 12 SCOPE MAIN UNIT
EA
10
10
10
10
10
0003
6500 SER HEPA DRYING CBNT, 20 SCOPE EXPANSION UNIT
EA
10
10
10
10
10
0004
6500 SER HEPA DRYING CBNT, 20 SCOPE MAIN UNIT
EA
10
10
10
10
10
0005
6500 SER CABINET BRONCHOSCOPE HOLDER
EA
10
10
10
10
10
0006
6500 SER CABINET ENDOSCOPE DISTAL END PROTECTOR
EA
10
10
10
10
10
0007
6500 SER CABINET ENDOSCOPE HANGER
EA
10
10
10
10
10
0008
6500 SER CABINET ENDOSCOPE SUPPORT
EA
10
10
10
10
10
0009
6500 SER CABINET EUS ENDOSCOPE HOLDER, LARGE
EA
10
10
10
10
10
0010
6500 SER CABINET EUS ENDOSCOPE HOLDER, SMALL
EA
10
10
10
10
10
0011
RELIANCE 6500 SEISMIC KIT EM
EA
10
10
10
10
10
0012
RELIANCE 6500 SEISMIC KIT MU
EA
10
10
10
10
10
0013
6500 SER CABINET TEE PROBE HOLDER
EA
10
10
10
10
10
0014
6500 SER CABINET TEE PROBE SUPPORT
EA
10
10
10
10
10
0015
FUJIFILM 450 SERIES ENTEROSCOPES
EA
10
10
10
10
10
0016
FUJIFILM 470 SERIES BRONCHOSCOPES
EA
10
10
10
10
10
0017
FUJIFILM 530/580 SERIES BRONCHOSCOPES
EA
10
10
10
10
10
0018
FUJIFILM 580 SERIES DUODENOSCOPE
EA
10
10
10
10
10
0019
FUJIFILM 740 SERIES GI ENDOSCOPES
EA
10
10
10
10
10
0020
FUJIFILM 740/760 GI ENDOSCOPES WITH AUX CHANNEL
EA
10
10
10
10
10
0021
FUJIFILM SERIES EBUS BRONCHOSCOPES
EA
10
10
10
10
10
0022
TUBING SET, FUJI GI
EA
10
10
10
10
10
0023
TUBING SET, FUJI GI W AUX ON CH
EA
10
10
10
10
10
0024
TUBING SET, FUJI GI W AUX ON CH
EA
10
10
10
10
10
0025
TUBING SET, FUJI GI W AUX ON LB
EA
10
10
10
10
10
0026
TUBING SET, FUJI GI TWO BIOPSY W JET
EA
10
10
10
10
10
0027
TUBING SET, FUJI GI W AUX ON CH
EA
10
10
10
10
10
0028
TUBING SET, FUJI GI TWO BIOPSY W IND
EA
10
10
10
10
10
0029
TUBING SET, FUJI GI W AUX ON CH
EA
10
10
10
10
10
0030
TUBING SET, FUJI GI W AUX ON CH
EA
10
10
10
10
10
0031
TUBING SET, FUJI GI W AUX ON CH
EA
10
10
10
10
10
0032
KARL STORZ ENDOSCOPE TYPE 1
EA
10
10
10
10
10
0033
KARL STORZ ENDOSCOPE TYPE 2
EA
10
10
10
10
10
0034
OLYMPUS 160/180/190 BRONCHOSCOPES
EA
10
10
10
10
10
0035
OLYMPUS 160/180/190 GI ENDOSCOPES
EA
10
10
10
10
10
0036
OLYMPUS 160/180/190 GI ENDOSCOPES WITH AUX CHANNEL
EA
10
10
10
10
10
0037
OLYMPUS EBUS BRONCHOSCOPES
EA
10
10
10
10
10
0038
OLYMPUS EUS GASTROSCOPE WITH ELEVATOR CHANNEL
EA
10
10
10
10
10
0039
OLYMPUS DUAL CHANNEL COLONOSCOPE
EA
10
10
10
10
10
0040
OLYMPUS DUAL CHANNEL GASTROSCOPE WITH AUX CHANNEL
EA
10
10
10
10
10
0041
OLYMPUS ULTRASOUND GASTROSCOPE
EA
10
10
10
10
10
0042
OLYMPUS FLEXIBLE HYSTEROSCOPES
EA
10
10
10
10
10
0043
OLYMPUS INTUBATION VIDEOSCOPES
EA
10
10
10
10
10
0044
OLYMPUS RHINO-LARYNGOSCOPES
EA
10
10
10
10
10
0045
OLYMPUS FLEXIBLE URETEROSCOPES
EA
10
10
10
10
10
0046
PENTAX SERIES BRONCHOSCOPE
EA
10
10
10
10
10
0047
PENTAX J10 SERIES BRONCHOSCOPES
EA
10
10
10
10
10
0048
PENTAX 1970UK EBUS BRONCHOSCOPE
EA
10
10
10
10
10
0049
PENTAX J10 EBUS BRONCHOSCOPE
EA
10
10
10
10
10
0050
PENTAX EUS GASTROSCOPE
EA
10
10
10
10
10
0051
PENTAX GI EUS GASTROSCOPE WITH ELEVATOR CHANNEL
EA
10
10
10
10
10
0052
PENTAX SERIES GI ENDOSCOPES
EA
10
10
10
10
10
0053
PENTAX 380 SERIES GI ENDOSCOPES
EA
10
10
10
10
10
0054
PENTAX GI ENDOSCOPES WITH AUX CHANNEL
EA
10
10
10
10
10
0055
PENTAX GI ENDOSCOPE DUAL CHANNEL
EA
10
10
10
10
10
0056
PENTAX DUAL CHANNEL GASTROSCOPE WITH AUX CHANNEL
EA
10
10
10
10
10
0057
PENTAX SMALL DIAMETER ENDOSCOPES
EA
10
10
10
10
10
0058
INSTALLATION OF RELIANCE ENDOSCOPE 6500 MAIN UNIT
EA
10
10
10
10
10
0059
INSTALL RELIANCE ENDOSCOPE 6500 EXPANSION UNIT
EA
10
10
10
10
10
0060
DEINSTALLATION OF RELIANCE ENDOSCOPE 6500
EA
10
10
10
10
10
0061
LABOR CARE FOR RELIANCE 6500 (MAIN UNIT ONLY, LABOR ONLY)
EA
10
10
10
10
10
0062
2 YRS OF LABOR CARE FOR REL 6500 (MAIN UNIT ONLY, LABOR ONLY)
EA
10
10
10
10
10
0063
LABOR CARE FOR RELIANCE 6500 (EXPANSION UNIT ONLY)
EA
10
10
10
10
10
0064
2 YRS LABOR CARE REL 6500 (EXPANSION UNIT ONLY)
EA
10
10
10
10
10
0065
2 YRS OF PREVENTIVE CARE REL 6500 (MAIN UNIT ONLY)
EA
10
10
10
10
10
0066
1ST YR PREV CARE FOR REL 6500 (MAIN UNIT ONLY)
EA
10
10
10
10
10
0067
PREVENTIVE CARE FOR RELIANCE 6500 (MAIN UNIT ONLY)
EA
10
10
10
10
10
0068
TOTAL CARE CONNECT FOR REL 6500 (MAIN UNIT ONLY)
EA
10
10
10
10
10
0069
2 YRS TOTAL CARE CONNECT REL 6500 (MAIN UNIT ONLY)
EA
10
10
10
10
10
0070
2 YRS OF PREV CARE REL 6500 (EXPANSION UNIT ONLY)
EA
10
10
10
10
10
0071
1ST YR PREV CARE REL 6500 (EXPANSION UNIT ONLY)
EA
10
10
10
10
10
0072
PREVENTIVE CARE FOR REL 6500 (EXPANSION UNIT ONLY)
EA
10
10
10
10
10
0073
TOTAL CARE CONNECT FOR REL 6500 (EXPANSION UNIT ONLY)
EA
10
10
10
10
10
0074
2 YRS TCC RELIANCE 6500 (EXPANSION UNIT ONLY)
EA
10
10
10
10
10

Vendors who propose brands that meet all the salient characteristics (SCs) below should provide that information in the chart below in their response to this Sources Sought Notice.

CLINS

MANUFACTURERS
PART NUMBERS
DESCRIPTION
BASE YEAR
OPTION YEAR ONE
OPTION YEAR TWO
OPTION YEAR THREE
OPTION YEAR FOUR
10
10
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The Department of Veterans Affairs (VA) is seeking vendors who can provide Steris® Endoscope Drying and Storage Cabinets - Vertical or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Vendors are asked to quote any additional product that may be beneficial. These items must be captured in the vendors’ pricing volume CLINs 0001 - 0006 apply SC’s

SC #
SALIENT CHARACTERISTICS
METHOD OF EVALUATION
SC
Literature
Steris
Steelco
SC 1
The Endoscope Drying and Storage Cabinet shall be a freestanding cabinet equipped with channel purging and vertical storage.
Literature Review
Page 2
Page 3
SC 2
The Endoscope Drying and Storage Cabinet shall use HEPA-filtered air, both within the cabinet and for purging of endoscope channels in alignment with meeting ANSI/AAMI ST91:2021 standards.
Literature Review
Page 2
Confirmation from vendor
SC 3
The Endoscope Drying and Storage Cabinet shall be a stand-alone cabinet with the ability to expand scope capacity with an add on expansion unit.
Literature Review
Page 4
Page 4
SC 4
The Endoscope Drying and Storage Cabinet shall be equipped with retractable

endoscope storage panels.

Literature Review
Page 3
Page 5
SC 5
The Endoscope Drying and Storage Cabinet shall be equipped with an endoscope and hang time tracking system.
Literature Review
Page 3
Page 5
SC 6
Must provide a minimum of a one-year warranty.
Literature Review
Provided by Manufacturer
Provided by Manufacturer

For each product the response must include descriptive literature demonstrating the product meets or exceeds the SCs specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the SCs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1. Full name and address of company

1. DUNS number/ CAGE Code/ SAM UIE

1. Business Size

1. Manufacturer or Distributor

3. If distributor provide full name, business size and address of manufacturer.

1. Country of Origin designation for all products.

1. Ability to provide uninterrupted supply of products on a national scale.

1. Technical Literature that clearly shows product(s) meet the identified salient characteristics (if submitting an “or-equal” item).

1. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

1. All small business, VOSB, SDVOSB distributors shall provide a valid letter of authorization from the manufacturer of the product/brand that you intend to offer. The letter shall be printed on the manufacturers letter head and be no older than 6 months old. The letter shall also clearly state how long your agreement is place with the manufacturer, e.g., 6 month, 4 years, expires 4 years from XXX, end of 2025, etc. The letter shall also be signed by a legally, authorized representative of the manufacturer.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

*= Required Field
Sources Sought Notice

Page 1 of

Sources Sought Notice

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