36C10G25Q0062.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contracting Officer Kimberly LeMieux Kimberly.LeMieux@va.gov

PLACE OF PERFORMANCE

CONUS

POSTAL CODE

ADDITIONAL INFORMATION

DESCRIPTION

Sources Sought Notice

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Dental Delivery Units and Chairs.

The SAC in conjunction with VHA is seeking a qualified source to provide brand name or equal to A-dec® Dental Delivery Units and Chairs on an agency wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this Robotic Surgical Systems. Vendors will be required to deliver Dental Delivery Units and Chairs to VA medical centers and facilities located in the Continental United Status (CONUS) or Outside of Continental United Status (OCONUS).

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339114 – Dental Equipment and Supplies Manufacturing and the associated size standard is 750 employees.

The FAR Provision found at 52.204-7(b)(1) requires that “All interested Offerors must be registered in SAM prior to submitting an offer or quotation.” You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of quote submission. Submissions for this “sources sought” shall include the Notice ID in the email subject line and be submitted by email no later than the date and time listed in this announcement to:

Kimberly.Lemieux@va.gov

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE

Dental Units and Chairs facilitate dental examination, treatment, and/or minor surgical procedures performed in dental clinics.

The A-dec 511B dental chair can rotate (swivel) to any position within 30° either side of center (60° total). The chair swivel brake restricts rotation of the chair to keep the chair from moving during a procedure. The A-dec 511B dental chair utilizes the integrated Deluxe Touchpad, and the Standard Touchpad to control the chair positioning (Base up and down, Back up and down). These functions can also be controlled with the use of an optional foot switch. The A-dec 511B chair was developed using pressure mapping to achieve a contour back that eliminates most hot spots (pressure points) to achieve superior patient comfort. The patient population served by the VA healthcare systems routinely present with more severe disabilities than the general population. Wheelchair-bound and obese patients are common. As a result, VA dental providers routinely state that the dental chair patient lift capacity is critical for serving their patient population. The 500lb maximum patient load of the A-dec 511B dental chair is most in the industry. The chair has a height range of 13.5” to 31.5”. The A-dec 511 dental chairs have a Seamless (Non-absorbent) Upholstery that allows for cleaning with disinfectant written into the IFU (Instructions For Use).

The dental delivery unit can be configured for rear or side delivery both left and right, can accommodate or be adaptable for both electric and/or air driven handpiece lines, and integrates instrumentation mounts, assistant’s holders, lights, a foot control and an adjustable electric chair adaptable to correct body positioning of the patient during the examination, treatment or cleaning of patients’ teeth. The A-dec 532B delivery system utilizes the integrated digital Touchpad to finely control all available ancillary devices that are configured in the delivery headed, including, but not limited to: an electric micro-motor, a Cavitron Ultrasonic, or a Satelec Piezo Ultrasonic Instrument. The A-dec delivery system utilizes a silicone handpiece tubing (AlphaSan® Antimicrobial tubing) unique to A-dec.

The following Contract Line Items are being considered:

The Department of Veterans Affairs (VA) is seeking vendors who can provide A-dec® Dental Delivery Units and Chairs as listed above or equal commodities which meet all the following salient characteristics.

SC 1-6 applies to CLINs 1-6

SC 7-10 applies to CLINs 7-40

SC 11 applies to CLINs 41-53

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above. The Government's intent is to include all ancillary items to ensure the A-dec® Dental Delivery Units and Chairs (or equal) can function as designed by the OEM and as clinically required.

Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

2. If Yes:

a. What does the plan cover?

b. Does plan cover software updates only?

c. Does the plan cover parts repair or replacement only?

d. Does the plan cover both software and parts?

3. Vendor are requested to provide documentation that shows information on their service plan.

4. Is the service provided by the OEM or a subcontractor

5. Full name and address of company

6. DUNS number/ CAGE Code/ SAM UIE

7. Business Size

8. Manufacturer or Distributor

a. If distributor provide full name, business size and address of manufacturer

9. Country of Origin designation for all products

10. Ability to provide uninterrupted supply of products on a national scale

11. Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

12. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

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