36C10G25Q0043.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Alex Beck Alex.Beck1@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Ultrasound Guided Fusion Biopsy System.

The SAC in conjunction with VHA is seeking a qualified source to supply brand name of Philips Healthcare UroNav MR and associated equipment or equal on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Ultrasound Guided Fusion Biopsy System to VA medical centers and facilities Nationwide including OCONUS.

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1,250 employees.

The FAR Provision found at 52.204-7(b)(1) requires that “All interested Offerors must be registered in SAM prior to submitting an offer or quotation.” You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission.

Submissions for this “sources sought” shall include the Notice ID in the email subject line and be submitted by email no later than the date and time listed in this announcement to:

Alex.Beck1@va.gov Kimberly.Lemieux@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

The Philips Healthcare UroNav MR or equal is an Image-guided computer-aided stereotactic surgical system designed to aid in the performance of minimally invasive biopsy procedures by combining medical imaging, dedicated computer software, and surgical instrument tracking systems for guidance. The systems provide surgeons with real-time, three-dimensional (3D) positioning and orientation of surgical instruments relative to the patient’s anatomy on a video display during the biopsy without the use of an endoscope. Biopsy-image guided stereotactic systems provide medical images that show the location of the instruments in real time during the biopsy. One or more imaging modalities, such as computed tomography (CT) and/or magnetic resonance imaging (MRI), may be used in the procedure. Dedicated image-guided stereotactic systems intended for particular procedures such as breast, bronchi, and prostate biopsies are available.

The following Contract Line Items are being considered:

- parts and factory repair labor cost for defective systems

- transport cost for receiving systems back after repair (one leg of freight cost)

- next day delivery for smart set of field replaceable parts, including related transport cost

- immediate access to remote applications & tech support (standard office hours)

- on-site technical support (time, material and travel cost)

- 1 time period of 2 days per year on-site application training (not valid for SensaVue)

- System tune-up service up to 2 times / year, on customer request

- free updates for DMS Software, which comprises enhancement of existing feature packages

- 25% discount on upgrades for DMS Software with new feature packages

- parts and factory repair labor cost for defective systems

- transport cost for receiving systems back after repair (one leg of freight cost)

- next day delivery for smart set of field replaceable parts, including related transport cost

- immediate access to remote applications & tech support (standard office hours)

- 1 time period of 1 day per year on-site application training (not valid for SensaVue)

- free updates for DMS Software, which includes enhancement of existing feature packages

- parts and factory repair labor cost for defective systems

- transport cost for receiving systems back after repair (one leg of freight cost)

- next day delivery for smart set of field replaceable parts, including related transport cost

- immediate access to remote applications & tech support (standard office hours)

- 1 time period of 1 day per year on-site application training (not valid for SensaVue)

- free updates for DMS Software, which includes enhancement of existing feature packages

Contract Type: Low (1-4 Scanner Connections)

- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support

- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)

- System SW tune-up service up to 2 times / year, on customer request.

-Free updates for DMS Software, which comprises enhancement of existing feature packages.

-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.

-25% discount on upgrades for DMS Software with new feature packages.

-Software Re-Installation Fee Coverage.

Contract Type: Medium (5-10 Scanner Connections)

- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support

- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)

- System SW tune-up service up to 2 times / year, on customer request.

-Free updates for DMS Software, which comprises enhancement of existing feature packages.

-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.

-25% discount on upgrades for DMS Software with new feature packages.

-Software Re-Installation Fee Coverage.

Contract Type: High (11-25 Scanner Connections)

- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support

- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)

- System SW tune-up service up to 2 times / year, on customer request.

-Free updates for DMS Software, which comprises enhancement of existing feature packages.

-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.

-25% discount on upgrades for DMS Software with new feature packages.

-Software Re-Installation Fee Coverage.

Contract Type: Low (1-4 Scanner Connections)

- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support

- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)

- System SW tune-up service up to 2 times / year, on customer request.

-Free updates for DMS Software, which comprises enhancement of existing feature packages.

-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.

-25% discount on upgrades for DMS Software with new feature packages.

-Software Re-Installation Fee Coverage.

Contract Type: Medium (5-10 Scanner Connections)

- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support

- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)

- System SW tune-up service up to 2 times / year, on customer request.

-Free updates for DMS Software, which comprises enhancement of existing feature packages.

-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.

-25% discount on upgrades for DMS Software with new feature packages.

-Software Re-Installation Fee Coverage.

Contract Type: High (11-25 Scanner Connections)

- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support

- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)

- System SW tune-up service up to 2 times / year, on customer request.

-Free updates for DMS Software, which comprises enhancement of existing feature packages.

-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.

-25% discount on upgrades for DMS Software with new feature packages.

-Software Re-Installation Fee Coverage.

Contract Type: Low (1-4 Scanner Connections)

- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support

- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)

- System SW tune-up service up to 2 times / year, on customer request.

-Free updates for DMS Software, which comprises enhancement of existing feature packages.

-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.

-25% discount on upgrades for DMS Software with new feature packages.

-Software Re-Installation Fee Coverage.

Contract Type: Medium (5-10 Scanner Connections)

- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support

- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)

- System SW tune-up service up to 2 times / year, on customer request.

-Free updates for DMS Software, which comprises enhancement of existing feature packages.

-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.

-25% discount on upgrades for DMS Software with new feature packages.

-Software Re-Installation Fee Coverage.

Contract Type: High (11-25 Scanner Connections)

- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support

- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)

- System SW tune-up service up to 2 times / year, on customer request.

-Free updates for DMS Software, which comprises enhancement of existing feature packages.

-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.

-25% discount on upgrades for DMS Software with new feature packages.

-Software Re-Installation Fee Coverage.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Philips Healthcare ultrasound Guided Fusion Biopsy System as listed above or equal commodities which meet all the following salient characteristics.

CLIN’s 0001-0003, 0038-0041 apply to the following SC’s

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

0. If Yes:

0. What does the plan cover?

0. Does plan cover software updates only?

0. Does the plan cover parts repair or replacement only?

0. Does the plan cover both software and parts?

0. Vendor is requested to provide documentation that shows information on their service plan.

0. Is the service provided by the OEM or a subcontractor?

1. Full name and address of company

1. DUNS number/ CAGE Code/ SAM UIE

1. Business Size

1. Manufacturer or Distributor

4. If distributor provide full name, business size and address of manufacturer.

1. Country of Origin designation for all products

1. Ability to provide uninterrupted supply of products on a national scale

1. Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

1. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

Sources Sought Notice