36C10G25Q0023.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Courtney Chattman Courtney.Chattman@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

1.0 DESCRIPTION

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Disinfectors: Liquid Germicide: Flexible Scope Automated Endoscope Reprocessors (AER) product line as a candidate for an Enterprise-wide (otherwise referred to as “national”) single Requirements contract award.

The Department of Veterans Affairs’ (VA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources.

The SAC in conjunction with VHA is seeking a qualified source to provide Steris® brand name or equal Disinfectors: Liquid Germicide: Flexible Scope AERs on an agency wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Disinfectors: Liquid Germicide: Flexible Scope AERs to VA medical centers and facilities throughout the United States.

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether or not to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing and the associated size standard is 800 employees. The FAR Provision found at 52.204-7(b)(1) requires that “All interested Offerors must be registered in SAM prior to submitting an offer or proposal.” You may access the SAM website at Home | SAM.gov. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Small Business Administration (SBA) database at Veteran Small Business Certification (VetCert) database at: Veteran Small Business Certification (sba.gov) at the time of proposal submission.

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

2.0 SCOPE

Disinfectors: Liquid Germicide: Flexible Scope AERs are designed to standardize and automate the preparation of a manually precleaned endoscope so that it is safe for immediate reuse. These units typically use a liquid chemical germicidal agent for reprocessing. Automatic reprocessors can reduce the likelihood that a crucial reprocessing step will be skipped, help ensure that reprocessing is performed consistently using a recommended protocol and reduce personnel exposure to the irritating effects of liquid disinfectants/sterilant. Most reprocessors provide documentation of the disinfection/sterilization cycle, either in the system's memory or as a hard-copy printout.

The following Contract Line Items are being considered:

The VA is seeking vendors who can provide Steris® Disinfectors: Liquid Germicide: Flexible Scope AERs or equal as listed above which meet all the following salient characteristics (SC):

CLIN’s 0001-0004 apply to the following SC’s:

Sub-factors

· Safety Safety features and functions of the offered equipment will be evaluated. Areas may include but are not limited to the following:

· Type of germicide used i.e. single or multi-use;

· Cross contamination reduction;

· Hands-free operation;

· Chemical storage;

· Blockage detection;

· Maintain air pressure during reprocessing to allow for cleaning of damaged endoscope;

· Final rinse water.

· Design Design features and functions of the offered equipment will be evaluated. Areas may include but are not limited to the following:

· Compatibility with major brand scopes, probes, and dilators;

· Compatibility with other sterile processing equipment;

· Automated cleaning/disinfection;

· Reprocessing temperatures;

· Cycles;

· Hands free operation;

· Visual display;

· Barcode scanner;

· Control panel;

· Scope hookup;

· Chemical storage;

· Solutions software.

· Performance Equipment will be evaluated for its ability to perform its intended function. Areas may include but are not limited to:

· Number of scopes processed per cycle;

· Ability to integrate with an instrument tracking system (i.e. CensiTrac or equivalent);

· Processing temperature;

· Cycle time, minutes;

· Self-decontamination;

· No-touch workflow;

· Pressure monitoring;

· Channel monitoring;

· Blockage detection;

· Leak detection;

· Final rinse.

· Quality/Construction Aspects of the construction and quality of material of the equipment will be evaluated and may include but not limited to:

· Life Span/Warranty

· Training

· Applicable accessories

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the SCs specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the SCs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1) Full name and address of company;

2) Unique Entity Identifier (UEI) number;

3) Business Size;

4) Manufacturer or Distributor;

a. If distributor provide full name, business size and address of manufacturer.

5) Country of Origin designation for all products;

6) Ability to provide uninterrupted supply of products on a national scale;

7) Technical Literature that clearly shows product(s) meet the identified SCs (if submitting an “or-equal” item);

8) Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

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Sources Sought Notice