36C10G24R0006- Combined Synopsis-Solicitation.docx

36C10G24R0006

GENERAL INFORMATION

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Lesa Duran Lesa.Duran@va.gov Contracting Officer William Milline William.Milline@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for Brand Name or Equal Commercial Items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation number 36C10G24R0006 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-03, dated 23 February 2024, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

Requirement Description:

The Veterans Health Administration (VHA) Equipment Life Cycle Management (ELCM) Program identified Skytron® Image Processors Video Units as a candidate for a VA-wide (otherwise referred to as “national”) single award Requirements contract.

Skytron® Image Processors Video Units are multi-component systems that are widely used to view live, color video of the interior of the body during diagnostic and therapeutic minimally invasive surgery (MIS). During MIS, an endoscope (in addition to other surgical instruments) is inserted through natural openings in the body or through small incisions. MIS procedures have an advantage over open surgery because they require smaller incisions, produce less scarring, inflict less trauma on the patient, and result in shorter recovery times.

The type of Skytron® Image Processors Video Units required for this program have been identified as most advantageous to the Government to be incorporated into a national Requirements Contract. The salient characteristics (SC) for these commercial items are identified in the NX EQ Skytron Image Processors Video Units Product Description.

A single award Requirements contract will be awarded IAW FAR Clause 52.211-6, “Brand Name or Equal” and FAR 11.104, “Use of Brand Name or Equal Purchase Descriptions,” in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Proposals shall contain the terms for cost/price and technical capabilities of the band name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 – Medical and Surgical Instruments, Equipment, and Supplies, and the associated size standard is 1000 employees. This procurement solicitation is issued as a Small Business (SB) Set-Aside (SA). The proposed acquisition is for a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract. This requirement will be solicited and awarded IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the offeror indicate that each product being offered as an “equal” product to the Skytron Image Processors Video Units. All interested companies shall provide a propose for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A – PRICE LIST- NX EQ IMAGE PROCESSORS: VIDEO.

This procurement effort is to establish a 12-month base contract with four (4) 12-month option periods. Delivery is FOB destination and requires delivery to VA medical facilities throughout the United States. Firm-Fixed-Price Orders will be placed against this contract in writing and will provide the exact delivery locations, delivery dates, and exact quantities. Delivery shall be provided within 30 days after receipt of order (ARO).

The FAR provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer, if not available in the System for Award Management (SAM). Vendors are required to complete all fill-in Provisions listed on Attachment D - Solicitation Provisions.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addendum to the clause.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition and found in Attachment C - Contract Clauses.

The FAR Provision found at 52.204-7(b)(1) requires that “All interested Offerors must be registered in SAM prior to submitting an offer or quotation.” You may access the SAM website at https://www.sam.gov/portal/public/SAM/. All proposers must be certified with the appropriate NAICS code on the SAM website. All SDVOSB offerors must be verified in the Small Business Administration (SBA) database at: Veteran Small Business Certification (sba.gov) at the time of proposal submission.

Questions regarding this combined synopsis/solicitation are due via email by 1630 EDT on April 16, 2024, to Contract Specialist, Lesa Duran at Lesa.Duran@va.gov, and Contracting Officer, William Milline at William.Milline@va.gov. No calls will be accepted. All questions received by the stated deadline will be answered via a solicitation amendment and posted on the Contracting Opportunities (https://sam.gov/ ) website.

Proposals are due via email by 1630 EDT on April 25, 2024, to Contract Specialist, Lesa Duran at Lesa.Duran@va.gov, and Contracting Officer, William Milline at William.Milline@va.gov.

PRODUCT DESCRIPTION

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Image Processors: Video product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award. Image Processors: Video, also known as Surgical Video Systems, are multicomponent systems that are widely used to view live, color video of the interior of the body during diagnostic and therapeutic minimally invasive surgery (MIS). During MIS, an endoscope (in addition to other surgical instruments) is inserted through natural openings in the body or through small incisions. MIS procedures have an advantage over open surgery in that they require smaller incisions, produce less scarring, inflict less trauma on the patient, and result in shorter recovery times.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Image Processors: Video to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the quoter indicate that each product being offered as an “equal” product to the brand® and equipment name. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. Offerors must include warranties for ALL products to include proposed warranty durations.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Skytron® Image Processors Video Units brand equipment name or equal as listed above which meet all the following salient characteristics identified in Table 2 below. Vendors may propose any product solution or configuration so long as they meet the salient characteristics.

Products proposed in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Cost/Price Schedule) of the solicitation. Vendors may propose any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

Table 2 – Salient Characteristics

CLIN’s 0058 and 0122 apply to the following SCs:

CLIN’s 0110, 0112, and 0113 apply to the following SCs

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.

This is a combined synopsis/solicitation for Brand Name or Equal Commercial Items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation number 36C10G24R0006 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-03, dated 23 February 2024, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

Requirement Description:

The Veterans Health Administration (VHA) Equipment Life Cycle Management (ELCM) Program identified Skytron Image Processors Video Units as a candidate for a VA-wide (otherwise referred to as “national”) single award Requirements contract.

Skytron Image Processors Video Units are multi-component systems that are widely used to view live, color video of the interior of the body during diagnostic and therapeutic minimally invasive surgery (MIS). During MIS, an endoscope (in addition to other surgical instruments) is inserted through natural openings in the body or through small incisions. MIS procedures have an advantage over open surgery because they require smaller incisions, produce less scarring, inflict less trauma on the patient, and result in shorter recovery times.

The type of Skytron Image Processors Video Units required for this program have been identified as most advantageous to the Government to be incorporated into a national Requirements Contract. The salient characteristics (SC) for these commercial items are identified in the NX EQ Skytron Image Processors Video Units Product Description.

A single award Requirements contract will be awarded IAW FAR Clause 52.211-6, “Brand Name or Equal” and FAR 11.104, “Use of Brand Name or Equal Purchase Descriptions,” in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Proposals shall contain the terms for cost/price and technical capabilities of the band name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 – Medical and Surgical Instruments, Equipment, and Supplies, and the associated size standard is 1000 employees. This procurement solicitation is issued as a Small Business (SB) Set-Aside (SA).The proposed acquisition is for a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract. This requirement will be solicited and awarded IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the offeror indicate that each product being offered as an “equal” product to the Skytron Image Processors Video Units. All interested companies shall provide a propose for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A – PRICE LIST- NX EQ IMAGE PROCESSORS: VIDEO.

This procurement effort is to establish a 12-month base contract with four (4) 12-month option periods. Delivery is FOB destination and requires delivery to VA medical facilities throughout the United States. Firm-Fixed-Price Orders will be placed against this contract in writing and will provide the exact delivery locations, delivery dates, and exact quantities. Delivery shall be provided within 30 days after receipt of order (ARO).

The FAR provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer, if not available in the System for Award Management (SAM). Vendors are required to complete all fill-in Provisions listed on Attachment D - Solicitation Provisions.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addendum to the clause.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition and found in Attachment C - Contract Clauses.

The FAR Provision found at 52.204-7(b)(1) requires that “All interested Offerors must be registered in SAM prior to submitting an offer or quotation.” You may access the SAM website at HYPERLINK "https://www.sam.gov/portal/public/SAM/"https://www.sam.gov/portal/public/SAM/. All proposers must be certified with the appropriate NAICS code on the SAM website. All SDVOSB offerors must be verified in the Small Business Administration (SBA) database at: HYPERLINK "https://veterans.certify.sba.gov/" \l "search"Veteran Small Business Certification (sba.gov) at the time of proposal submission.

Questions regarding this combined synopsis/solicitation are due via email by 1630 EDT on April 8, 2024, to Contract Specialist, Lesa Duran at HYPERLINK "mailto:Lesa.Duran@va.gov"Lesa.Duran@va.gov, and Contracting Officer, William Milline at HYPERLINK "mailto:William.Milline@va.gov"William.Milline@va.gov. No calls will be accepted. All questions received by the stated deadline will be answered via a solicitation amendment and posted on the Contracting Opportunities (HYPERLINK "https://sam.gov/"https://sam.gov/ ) website.

Proposals are due via email by 1630 EDT on April 19, 2024, to Contract Specialist, Lesa Duran at HYPERLINK "mailto:Lesa.Duran@va.gov"Lesa.Duran@va.gov, and Contracting Officer, William Milline at HYPERLINK "mailto:William.Milline@va.gov"William.Milline@va.gov.

PRODUCT DESCRIPTION

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Image Processors: Video product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award. Image Processors: Video, also known as Surgical Video Systems, are multicomponent systems that are widely used to view live, color video of the interior of the body during diagnostic and therapeutic minimally invasive surgery (MIS). During MIS, an endoscope (in addition to other surgical instruments) is inserted through natural openings in the body or through small incisions. MIS procedures have an advantage over open surgery in that they require smaller incisions, produce less scarring, inflict less trauma on the patient, and result in shorter recovery times.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Image Processors: Video to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the quoter indicate that each product being offered as an “equal” product to the brand® and equipment name. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. Offerors must include warranties for ALL products to include proposed warranty durations.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Skytron® Image Processors Video Units brand® equipment name or equal as listed above which meet all the following salient characteristics identified in Table 2 below. Vendors may propose any product solution or configuration so long as they meet the salient characteristics.

Products proposed in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Cost/Price Schedule) of the solicitation. Vendors may propose any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

Table 2 – Salient Characteristics

CLIN’s 0058 and 0122 apply to the following SCs:

CLIN’s 0110, 0112, and 0113 apply to the following SCs

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.

· ATTACHMENT A – NX EQ NX EQ IMAGE PROCESSORS: VIDEO - PRICE LIST

· ATTACHMENT B - NX EQ NX EQ IMAGE PROCESSORS: VIDEO - CONTRACT ADMINISTRATION

· ATTACHMENT C - NX EQ IMAGE PROCESSORS: VIDEO - CONTRACT CLAUSES

· ATTACHMENT D - NX EQ IMAGE PROCESSORS: VIDEO - SOLICITATION PROVISIONS

· ATTACHMENT E - NX EQ IMAGE PROCESSORS: VIDEO - REPORTING TOOL

· ATTACHMENT F - NX EQ IMAGE PROCESSORS: VIDEO - PAST PERFORMANCE REFERENCE

· ATTACHMENT G- NX EQ IMAGE PROCESSORS: VIDEO - PAST PERFORMANCE QUESTIONNAIRE

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ Image Processors Video.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ Image Processors Video.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ Image Processors Video.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ Image Processors Video.

See attached document: ATTACHMENT E - QUARTERLY SALES REPORT - NX EQ Image Processors Video.

See attached document: ATTACHMENT F - PAST PERFORMANCE REFERENCES - NX EQ Image Processors Video.

See attached document: ATTACHMENT G - PAST PERFORMANCE QUESTIONAIRE - NX EQ Image Processors Video.