36C10G24Q0074.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contracting Specialist Kever L. Swafford kever.swafford@va.gov 346-228-0226

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

DESCRIPTION

Combined Synopsis/Solicitation Notice

Solicitation Number:

36C10G24Q0074 Notice Type:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C10G24Q0074 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Regulation; Federal Acquisition Circular (FAC) FAC 2024-02, 01/22/2024.

Requirement Description:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Patient Evacuation Sleds product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award.

PATIENT EVACUATION SLEDS: are used for safely transporting non-ambulatory individuals during emergency evacuation situations. It allows for mobility impaired patients of all sizes using a non-lifting method to be slid across any surface. While patients are securely strapped to the sled they can be transported horizontally and vertically through stairwells to safety. Patient Evacuation Sleds are lightweight, durable, and collapsible for easy storage.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 – Medical and Surgical Instruments, Equipment, and Supplies. and the associated size standard is 1,000 employees. This procurement action is issued as full and open.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Patient Evacuation Sleds as identified in ATTACHMENT A – PRICE COST SCHEDULE – NX EQ Patient Evacuation Sleds. All interested companies shall provide a quote for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A – PRICE COST SCHEDULE –NX EQ Patient Evacuation Sleds.

The ordering period is for one 12-month base year with four 12-month option years.

Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also apply to this acquisition.

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/.

All questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on April 02, 2024, to Contract Specialist, Kever L. Swafford, Kever.Swafford@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov. No calls will be accepted.

Quotes are due via email by 11:59PM EST on April 09, 2024, to Contract Specialist, Kever L. Swafford at Kever.Swafford@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov.

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Patient Evacuation Sleds product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award.

PATIENT EVACUATION SLEDS: are used for safely transporting non-ambulatory individuals during emergency evacuation situations. It allows for mobility impaired patients of all sizes using a non-lifting method to be slid across any surface. While patients are securely strapped to the sled they can be transported horizontally and vertically through stairwells to safety. Patient Evacuation Sleds are lightweight, durable, and collapsible for easy storage.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Patient Evacuation Sleds to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for one (1) 12-month base period with four (4) twelve (12) month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the quoter indicate that each product being offered as an “equal” product to the MedSled® or Equal Patient Evacuation Sleds. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the contracting officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

The following line items comprise the Patient Evacuation Sleds Product Line:

The Department of Veterans Affairs (VA) is seeking vendors who can provide MedSled® Patient Evacuation Sleds as listed above or equal commodities which meet all of the following salient characteristics. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. The Government intends for offerors to include all ancillary items, to ensure the equipment can function as designed by the OEM and as clinically required. Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A -Price Cost Schedule - NX EQ Patient Evacuation Sleds) of the solicitation.

Additionally, responses can include any additional product and other product-related services necessary to obtain the supplies as required that may be beneficial and essential to the functionality of the proposed solution. These items must be clearly identified by brand name and part number.

When offerors include their additional proposed product items/services, these items may be considered for evaluation, and must be captured in the vendor’s pricing volume with an estimated quantity of zero.

The following SCs apply to CLIN 0001 and CLIN 0002

PAGE # WHERE are the SC located IN TECHNICAL LITERATURE

Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor’s pricing volume (ATTACHMENT A - PRICE COST SCHEDULE – NX EQ Patient Evacuation Sleds) of the solicitation.

Attention: ATTACHMENT A - PRICE COST SCHEDULE – NX EQ Patient Evacuation Sleds must be completed in it’s entirety, to include the base and all options years to be considered during evaluation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE – NX EQ Patient Evacuation Sleds See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ NX EQ Patient Evacuation Sleds See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ Patient Evacuation Sleds See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ Patient Evacuation Sleds See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ Patient Evacuation Sleds

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ PATIENT EVACUATION SLEDS.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ Patient Evacuation Sleds.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ Patient Evacuation Sleds.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ PATIENT EVACUATION SLEDS.

See attached document: ATTACHMENT E - REPORTING TOOL-NX EQ Patient Evacuation Sleds.

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Combined Synopsis/Solicitation Notice