36C10G23Q0005 - Solicitation SAC Dental Labs.pdf

PDF 1 MB Posted Apr 21, 2023

Attached to: 6520--RFQ Follow-on VA SAC National Dental Laboratory Products & Services
Solicitation number: 36C10G23Q0005
Issued by: Department of Veterans Affairs Headquarters

About this file

Written by GovTribe AI · Dec 29, 2023

This is a request for quotations from the Department of Veterans Affairs for indefinite delivery indefinite quantity contracts to provide national dental laboratory products and services. The solicitation seeks quotes for a base year plus four one-year option periods to furnish all necessary labor, equipment, supplies, packaging, transportation, and reports to fabricate and deliver a wide range of dental prostheses and appliances in accordance with the statement of work. Products and services include various types of crowns, bridges, dentures, nightguards, and other items. Quotes are due by May 22, 2023. Award is anticipated to multiple contractors. Pricing shall remain firm for the life of the contract unless modified by the contracting officer. All work must be performed in accordance with the terms of the solicitation and statement of work.

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Other files

File	Type	Posted
36C10G23Q0005 0001.docx	DOCX document	May 19, 2023
RFQ Questions - Dental Laboratory Follow-On Solicitation Number 36C10G23Q0005.pdf	PDF	May 19, 2023
Copy of NATIONAL CONTRACT SLA Fee Quote Sheet Version 2023.xlsx	XLSX spreadsheet	May 19, 2023
Attachment 2 - Quarterly Reporting Tool.xlsx	XLSX spreadsheet	Apr 21, 2023
Attachment 1 - Quote Sheet.xlsx	XLSX spreadsheet	Apr 21, 2023
Attachment 3 - Pay.gov Vendor Submittal Instructions.docx	DOCX document	Apr 21, 2023

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10G23Q0005 04-21-2023

David J. Valenciabonilla XXX-XXX-XXXX 05-22-2023

4:30 PM EDT

36C10G

U.S. Department of Veterans Affairs

OPAL | Strategic Acquisition Center

10300 Spotsylvania Avenue, Suite 400

Fredericksburg VA 22408-2697

David J. Valenciabonilla

David.Valenciabonilla@va.gov

339116

500 Employees

N/A

36C10G

U.S. Department of Veterans Affairs

OPAL | Strategic Acquisition Center

Fredericksburg VA 22408-2697

Name:

Phone:

Email:

Financial Services Center

PO BOX 149971

Austin TX 78714-8917

This is a Request for Quotations (RFQ) for the VA SAC

National Laboratory Products and Services Follow-On.

Multiple-awards, Indefinite Delivery Indefinite Quantity

(IDIQ) contracts are anticipated in response to this notice.

The Period of Performance is one (1) base year period with four(4) 12-month option periods. All work shall be conducted in accordance with the Statement of Work (SOW).

Prospective Quoters may submit questions via email only to

David.Valenciabonilla@va.gov and Sherlyne.Thomas@va.gov

NLT Wednesday, May 5, 2023, at 4:30 PM, Eastern.

Quotations are due on May 22, 2023, NLT 4:30 PM Eastern.

$0.00 NTE

To be determined at the ordering level

X X

X 1 mailto:David.Valenciabonilla@va.gov mailto:Sherlyne.Thomas@va.gov

36C10G23Q0005

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.3 52.216-2 ECONOMIC PRICE ADJUSTMENT—STANDARD SUPPLIES (NOV

2021)

C.4 52.216-18 ORDERING (AUG 2020)

C.5 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.6 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.8 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 99

C.9 52.233-3 PROTEST AFTER AWARD (AUG 1996)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) 100

C.11 SAC 18-01 – SAC SERVICE LEVEL AGREEMENT FEE AND SUBMISSION OF

QUARTERLY SALES REPORTS; OPEN MARKET (JANUARY 2016)

C.12 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.13 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) . 102

C.14 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

C.16 MANDATORY WRITTEN DISCLOSURES

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.212-1- INSTRUCTIONS TO QUOTERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES ADDENDUM

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES ADDENDUM (NOV 2021)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: _________________________

b. GOVERNMENT: Contracting Officer 36C10G

OPAL | Strategic Acquisition Center

Fredericksburg, Virginia 22408-2697

Contracting Officer: David J. Valenciabonilla Strategic Acquisition Center Email: David.Valenciabonilla@va.gov

Contract Specialist: Sherlyne Thomas

Email: Sherylne.Thomas@va.gov

COR: To be assigned at time of award

Email: TBD

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] As Specified Per Order

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic

Submission of Payment Requests. See Block 18a.

mailto:Sherylne.Thomas@va.gov

5. MINIMUM GUARANTEE: The minimum dollar amount that the Government agrees to order under each contract awarded under this solicitation is $1,000.00. If the Contractor receives total orders for less than the minimum amounts, the Government will pay the difference between the amount ordered and the minimum amount guaranteed. The Government's obligation for the minimum amount only applies to the base period of each awarded contract.

6. CONTRACTING OFFICER AUTHORITY

The Strategic Acquisition Center (SAC) Contracting Officer for the contract shall be the only individual authorized to direct/redirect the efforts under the base contract and in any way modify the items or terms of this base contract.

7. SUCCESSOR CONTRACTING OFFICER

The Contracting Officer who signed this contract is the primary Contracting Officer for the contract. Nevertheless, any Contracting Officer assigned to the SAC and acting within his/her authority may take formal action on this contract when a contract action needs to be taken and the primary Contracting Officer is unavailable.

8. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE CONTRACT

This is a SAC decentralized contract. Orders may be placed only by designated VA Ordering Officers for each facility with prior approval from the program officer. When ordering officers are added, the Contracting Officer will furnish the Contractor with the names of individuals authorized as Ordering Officers via email. Ordering Officers are responsible for issuing and administering orders placed under this contract. Ordering officers may negotiate revisions/modifications to their orders, but only within the scope of the base contract. Ordering Officers have no authority to modify any term of this base contract. Any deviation from the terms of the basic contract must be approved in writing by the Contracting Officer responsible for this contract. The Contractor shall accept orders against this contract only from the Contracting Officer and/or authorized Ordering Officers. Fulfilling orders from persons other than the Contracting Officer or ordering officer may result in loss or delay in payment for supplies/services provided under such orders.

9. EXTENT OF OBLIGATION

The Government is obligated only to the extent of authorized purchases actually made under the resultant contract. A minimum guarantee IAW FAR 16.504(a)(1) of $1,000.00 will be placed against this contract per awardee upon base IDIQ contract award. The parties agree that the Government will fulfill its obligation to order a minimum quantity by paying the Contractor $1,000.00 at the end of the ordering period, unless it orders one unit or a combination of units that exceeds $1,000.00 before that time, which would otherwise fulfill the obligation.

Source of Supply - The contractor must provide a source of supply of the established item(s) from which to satisfy the Government for the performance period of the resultant IDIQ. If, however, the contractor anticipates terminating production of an established item(s) and contemplates replacement with alternative item(s), VA reserves the right to evaluate the potential replacement item(s).

10. PERIOD OF PERFORMANCE

The Government contemplates a five (5) year contract which includes a one-year base year period and four (4) one year option periods. Tentative schedule as follows:

Base Period: August 16, 2023, through August 15, 2024 Option Year 1: August 16, 2024, through August 15, 2025 Option Year 2: August 16, 2025, through August 15, 2026 Option Year 3: August 16, 2026, through August 15, 2027 Option Year 4: August 16, 2027, through August 15, 2028

11. CONTRACT PRICES AND PRICE ADJUSTMENTS

The quoted prices will apply throughout the life of the contract unless modified by the Contracting Officer.

12. FEDERAL, STATE, LOCAL LAWS, AND REGULATIONS

The contractor shall conduct Dental Laboratory business operations that adhere to all applicable Federal, State, local laws, and regulations.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

1.0 General Information

1.1 Title of Project

The title of this project is the VA SAC National Dental Laboratory Products and Services outsourcing contract. Short Title: Dental Laboratory Service, Follow-On.

1.2 Background

The U.S. Department of Veterans Affairs (VA), through the Veterans Health Administration

(VHA), operates the nation’s largest integrated direct health care delivery system. VHA’s health care delivery network includes 170 VA Medical Centers and (VAMC), 1,065 community-based outpatient clinics (CBOCs). VA is organized into 19 geographically defined Veterans Integrated

Service Networks (VISNs). Although policies and guidelines are developed at VA headquarters, and applied throughout the system, management authority for basic decision making and budgetary responsibilities are delegated to the VISNs. VAMCs within each VISN refer dental laboratory work to VA Central Dental Laboratory (CDL) and to local commercial dental laboratories to perform required services.

The VA, through the VHA, operates the nation’s largest integrated direct health care delivery system. The VHA health care delivery network includes 240 locations where dental care is delivered to Veteran patients.

Dental Services at the medical facilities access dental laboratory services in a variety of ways including in-house dental laboratories, local contracts, and the VA Central Dental laboratory in

Dallas TX.

The VA Dental Care serves as the foundation and first point of contact within the health care system for enrolled, eligible Veterans’ dental needs. Dental benefits are provided by VA according to law. In some instances, the VA is authorized to provide extensive dental care, while in other cases treatment may be limited.

Contracts for outsourcing of dental laboratory services are required due to steadily increasing workload levels at the Dental Services and at the CDL. Workload has increased significantly in recent years and a National Contract with multiple contractors including small and large dental laboratories are required to support VA Dental laboratory products and services to ensure adequate access to care.

1.3 Scope

The Contractor shall provide all resources necessary to accomplish the requirements described in the Statement of Work (SOW). The Contractor shall provide dental laboratory services outlined in this SOW.

The dental laboratory services that may be authorized under this contract include:

• Fabrication of porcelain fused to metal crowns and fixed partial dentures

• Fabrication of Full gold crowns and fixed partial dentures

• Implant supported crowns and fixed partial dentures

• Abutments

• Screw-retained Crowns and Fixed Partial Dentures

• Resin-bonded bridges

• Removable partial denture frameworks

• Diagnostic wax-ups for crown and bridge (C&B) cases

• Custom provisional C&B prostheses

• All-ceramic C&B prostheses

• Implant connecting bars (precious metal/titanium)

• C&B metal/titanium/zirconium substructures

• Application of veneering porcelain to existing/CDL submitted metal or ceramic C&B copings and fixed partial denture (FPD) substructures.

• Acrylic services including complete dentures, removable partial dentures and flexible partial dentures

• Devices for the treatment of obstructive sleep apnea

• Occlusal guards

The Contractor shall provide sufficient management to ensure that the work specified in this contract is performed efficiently, accurately, on time, and in compliance with the terms and conditions of the contract. A contractor must be able to accept and process files for CAD/CAM manufacturing process and will be viewed as beneficial.

The Contractor shall provide services and support to VA customers as defined herein.

1.4 Period of Performance

A contract awarded in response to this Request for Quote (RFQ) will begin upon award and may expire one year from the date of contract execution. The Dental Laboratory Service may have the option to extend the contract for four (4) additional one (1) year option period(s).

Any work at the Government site shall not take place on Federal holidays or weekends, or

OPM-directed closing unless directed by the Contracting Officer (CO). Work hours will be from

8:00 a.m. – 4:30 p.m., Eastern Standard/Daylight Time (EST/EDT)

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

There are eleven (11) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, four are set by date:

New Year's Day January 1 Juneteenth June 19 Independence Day July 4 Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

1.5 Place of Performance: Place of performance is at the contractor’s facility.

2.0 Summary of Requirements

The Contractor shall furnish all necessary labor (including diagnostic wax up services), equipment, supplies, packaging, transportation, manifests, and reports necessary to fabricate, and deliver the materials listed below in accordance with the period of performance in section

1.4 of this document.

All work requested in this contract shall include all necessary “model work” including impression pouring, die trimming, and articulation.

The price of a fixed partial denture includes the price of the retainers and pontic(s). These bridge units will be priced at the rate of a single crown times the number of units in the fixed partial denture. The price of the prosthesis (dental porcelain fused to metal crowns and fixed partial dentures) shall not change if the prescription request metal occlusal or lingual surfaces;

metal rest seats, guide planes and contour undercuts (survey crowns); porcelain butt margins, metal collars; or retro-fitting a crown to an existing removable partial denture. The price of the crown and bridge unit will include the price of the metal (dental casting high noble or noble alloy). There will not be an additional cost for metal.

The price of a removable partial denture cast framework shall not change if the prescription requests multiple clasps or wrought wire clasps, metal backings, or a lingual plate major connector. Complete dentures and partial dentures will include patient identifying information if requested at no additional charge.

All Line Items shall have the 3% SAC SLA Fee imbedded in every line item quoted, see clause SAC 18-01 – SAC Service Level Agreement Fee and Submission of Quarterly

Sales Reports; Open Market (January 2016). Each Prescription will have the specific quantities of product/services requested.

CLIN Description Quantity Unit Unit Cost

Total Cost

CROWN AND BRIDGE METAL BASED

0001 PFM Crown (Noble Alloy) 1 EA $ -

0002 PFM Crowns (High Noble Alloy) 1 EA $ -

PFM FPD (Bridge units - Retainer and pontics) (Noble Alloy)

1 EA $ -

PFM FPD (Bridge units - Retainer and pontics) (High Noble Alloy)

1 EA $ -

0005 Porcelain Application Only 1 EA $ -

0006 Full Metal Crowns (Noble Alloy) 1 EA $ -

0007 Full Metal Crowns (High Noble Alloy) 1 EA $ -

0008 Full Metal FPD (bridge units) (Noble Alloy) 1 EA $ -

Full Metal FPD (bridge units) (High Noble Alloy)

1 EA $ -

Resin-bonded bridges (Maryland Bridge) (Ceramic)

Resin-bonded bridges (Maryland Bridge) (Metal Ceramic)

1 EA $ -

CROWN AND BRIDGE METAL FREE

0012 Porcelain Laminate Veneer 1 EA $ -

0013 All-Ceramic inlay-Onlay-3/4 Crown 1 EA $ -

Pressed Lithium Disilicate/Silicate Crown/Full Contour

1 EA $ -

Pressed Lithium Disilicate/Silicate Crown/Layered

1 EA $ -

Milled Lithium Disilicate/Silicate Crown/Full Contour

1 EA $ -

Milled Lithium Disilicate/Silicate Crown/Layered

1 EA $ -

0018 Porcelain-to-Zirconia Layered Crown 1 EA $ -

0019 Monolithic Zirconia Crown 1 EA $ -

Metal-free 3-unit bridge w/Zirconia Understructure

CROWN AND BRIDGE OTHER

Processed Acrylic Provisional Restoration (Per Unit)

1 EA $ -

0022 Milled Provisional Restoration (Per Unit) 1 EA $ -

3D-Printed Provisional Restoration (Per Unit)

1 EA $ -

3D-Printed Model from Intraoral Scan (Per Arch)

0025 Diagnostic Wax-up (Per tooth) 1 EA $ -

0026 Cast Post and Core 1 EA $ -

0027 Special Ceramics Addition (Pink Porcelain) 1 EA $ -

IMPLANTS PROSTHETICS (Single Unit)

0028 Cement-retained PFM Crown 1 EA $ -

0029 Cement-retained Metal Crown 1 EA $ -

0030 Cement-retained Zirconia Crown 1 EA $ -

Cement-retained Lithium Disilicate/Silicate Crown

1 EA $ -

0032 Screw-retained PFM Crown 1 EA $ -

0033 Screw-retained Metal Crown 1 EA $ -

0034 Screw-retained Zirconia Crown 1 EA $ -

Screw-retained Lithium Disilicate/Silicate Crown

IMPLANTS PROSTHETICS (Abutments)

0036 Titanium CAD/CAM abutment (OEM) 1 EA $ -

0037 Titanium CAD/CAM abutment (Aftermarket) 1 EA $ -

0038 Zirconia CAD/CAM abutment (OEM) 1 EA $ -

0039 Zirconia CAD/CAM abutment (Aftermarket) 1 EA $ -

0040 Custom Abutment 1 EA $ -

0041 Ti Base abutment (OEM) 1 EA $ -

0042 Ti Base abutment (Aftermarket) 1 EA $ -

0043 All on 4, Fixed Hybrid Denture 1 EA $ -

Full arch removable overdenture, titanium bar with attachments

0045 Titanium Bar 1 EA $ -

REMOVABLE PROSTHETICS

Complete Denture Setup (Premium Teeth / IPN Equivalent)

1 EA $ -

Complete Denture Process and Finish (Packing Technique)

1 EA $ -

Complete Denture Process and Finish (Injection Technique)

1 EA $ -

0049 Complete Denture CAD-CAM Milled 1 EA $ -

0050 Complete Denture 3D Printed 1 EA $ -

0051 Rebase 1 EA $ -

0052 Reline 1 EA $ -

0053 Repair add Tooth 1 EA $ -

0054 Repair Simple Fracture 1 EA $ -

0055 Repair Complex Fracture 1 EA $ -

REMOVABLE PROSTHETICS OTHER

0056 Custom Tray 1 EA $ -

0057 Model 1 EA $ -

0058 Model 3D Printed 1 EA $ -

0059 Bite Blocks 1 EA $ -

0060 Nightguard Hard Heat Cured 1 EA $ -

0061 Nightguard Vacuum-formed 1 EA $ -

0062 Nightguard Dual-laminate 1 EA $ -

0063 Nightguard Talon 1 EA $ -

0064 Nightguard 3D Printed 1 EA $ -

0065 Nightguard 3D Milled 1 EA $ -

0066 Surgical Stent 1 EA $ -

0067 Additional Clasp Wire Surcharge (Each) 1 EA $ -

Additional Clasp Clear/Tooth Surcharge (Each)

PARTIAL DENTURES

0069 Framework Cast 1 EA $ -

0070 Framework CAD/CAST 1 EA $ -

0071 Framework CAD/Laser-Sintered/SLM 1 EA $ -

0072 Framework Milled Polymer Tooth Shade 1 EA $ -

0073 Framework Milled Polymer Clear Shade 1 EA $ -

0074 Reline Partial Denture 1 EA $ -

Acrylic Transitional Partial Denture w/ 2 Clasps

1 EA $ -

Acrylic Transitional Partial Denture from Setup

1 EA $ -

Partial Denture Setup (Premium Teeth / IPN Equivalent)

1 EA $ -

Partial Denture Setup and Process (Premium Teeth / IPN Equivalent)

1 EA $ -

0079 Partial Denture Process & Finish 1 EA $ -

Flexible Partial Denture Setup (Premium Teeth / IPN Equivalent)

1 EA $ -

Flexible Partial Denture Setup and Process (Premium Teeth / IPN Equivalent)

0082 Flexible Partial Denture Process & Finish 1 EA $ -

2.1 General Information

The Contracting Officer and/or appointed representative reserve the right to inspect the contractor's facilities and other qualifications at any time during normal business hours.

Contracting Officer’s Representative (COR), in collaboration with the customer will regularly inspect returned work specimens in accordance with the SOW.

2.2.1 American National Standards Institute (ANSI) Requirements

Standards by the ANSI in cooperation with the American Dental Association Department of

Standards require that all materials used for fabrication of dental prostheses meet the Standard

Practices for Biological Evaluation of Dental Materials.

2.2.2 Food and Drug Administration (FDA) Requirements

Contractor must comply with the regulations governing FDA Quality System/Good

Manufacturing Practices for products distributed in the United States dental laboratories. FDA regulations prohibit the use of lead in the surface material used to fabricate dental prostheses.

2.2.3 Quality Manufacturing

The Contractor must assure that all dental prostheses supplied to VA customers comply with all

FDA and ANSI regulations and standards, using high quality materials. The Contractor must assure that dental prostheses or appliances assembled or created under the contract will not be manufactured outside of the United States.

2.2.4 Cleanliness

Contractor shall adhere to the Occupational Safety and Health Administration (OSHA) standards and disinfect all dental impressions and prostheses.

2.2.5 Material Requirements

High Noble Alloys (Noble Metal Content must be >40% Gold + Platinum Group) shall be used in the fabrication of full gold crowns and fixed partial dentures (bridges) and in porcelain fused to metal crowns and fixed partial dentures if requested by the customer.

Noble Alloys (Noble Metal Content must be > 25% Gold + Platinum Group) shall be used in the fabrication of full gold crowns and fixed partial dentures (bridges) and in porcelain fused to metal crowns and fixed partial dentures.

The contractor shall provide porcelain fused to metal crowns and fixed partial dentures with options of metal occlusal surfaces, crown (survey) under partial denture, porcelain labial butt margin and implant crown and abutments. The contract laboratory shall identify by affixing the most recent manufacturer label (IdentAlloy and IdentCeram) to provide a description of the metal alloy components and percentages used in the fabrication of each of the requested dental prostheses. The contract laboratory shall identify in writing (per case) the type of porcelain used in the fabrication of the porcelain fused to metal dental restorations and in instances where porcelain application only is requested. The alloy used for PFM restorations shall contain less than 30% silver.

Non-precious alloys (nickel and beryllium free) shall be used for resin-bonded fixed partial dentures.

Cast metal partial denture frameworks shall be fabricated of a cobalt chromium metal alloy, free of nickel and beryllium.

2.3 Turn-Around Times

Turn-around times required for each type of fabrication or repair from Contractor receipt until returned to the authorizing VA customer (VA Ordering Officer(s) delegated to Order Services through this contract) will be within Seven (7) days for crown and bridge prostheses. Services will be based on the chart below. Turn-around times are defined in business days and do not include weekends or federal holidays as defined by the Office of Personnel Management. In case of longer turn-around times, the Contractor must notify the COR of the delay, in writing, as soon as the delay becomes known and before the maximum number of days has expired. This notification must include the reason for delay and the requested amount of additional time.

3 Business days 5 Business days 7 Business days

Complete and

Removable Partial

Denture acrylic resin repairs

Custom impression trays Full Cast Crowns and bridge units; PFM, full gold, and all-ceramic; implant supported restorations and abutments

Complete and

Removable Partial

Denture, tooth additions/repair

Poured Impressions & master cast fabrication

Complete Denture and

Removable Partial

Dentures, tooth setup

Complete and

Removable Partial

Denture

Relines/Rebases

Removable partial denture repairs; and

Clasp additions and repairs

Complete Denture and

Removable Partial

Denture, Process and

Finish

Articulation of casts Record Bases &

Occlusal Rims

Flexible Partial Denture, Process and Finish

Cast duplications Diagnostic Wax-up Flexible Partial, tooth set-up

Solder/Laser Weld Cast Post and Cores Flexible Partial denture process

Cast Partial Framework

Occlusal guards

Processed Surgical Stents

Mandibular

Repositioning Device for

Treatment of Sleep Apnea

Implant Connecting Bars

Deliverables

The Contractor shall provide quarterly completed Orders including all Service Level Agreement

(SLA) fees reported to SAC. See clause SAC 18-01 – SAC Service Level Agreement Fee and

Submission of Quarterly Sales Reports; Open Market (January 2016).

2.4 Ordering Procedures

Task orders against this contract will be placed in accordance with this section. All task orders placed incorporate all terms and conditions of the contract.

2.4.1 Ordering Officials

Task orders will be placed by Ordering Officers designated by the Contracting Officer (CO).

Ordering officials will be from the supported medical facilities and the Central Dental Laboratory division in Dallas, TX. The ordering customer will issue a prescription to a contractor.

Prescriptions constitute binding task orders under this contract.

2.4.2 Procedures

To the greatest extent possible, considering each contractor’s agreed upon ordering limitations, task orders will be rotated amongst all contract holders until the minimum guarantee is met.

Refer to clause 52.216-19 for ordering limitations. Once the minimum guarantee has been met for all contractors, task orders will be placed based on the agreed upon ordering limitations, contractor capability and capacity, and demonstrated past performance in meeting the performance objectives identified in the SOW.

2.4.3 Government Packaging

Orders sent to contractors will include the following information:

(i) Date of order.

(ii) CDL Case Number or Patient’s Last Name and First Initial of First Name

(ii) Contract number and order number.

(iii) For supplies and services, description, and quantity as per prescription. (VA Dental

Laboratory Prescription Form ex: VA Form 10-2804 submitted with each case).

(iv) Place of delivery or performance (including consignee). - A copy of the Manifest listing all of the cases being shipped will also be included.

(v) Accounting and Appropriation data

2.5 Shipping Requirements

2.5.1 Shipping Locations

• Dallas, TX CDL

Central Dental Laboratory (160L)

VA North Texas Health Care System

4500 South Lancaster Road, BLDG. 77

Dallas, Texas 75216

• Each individual medical facility as designating by the respective ordering official.

2.5.2 Shipping Method

Contractor shall use “Next Day” mail or equivalent overnight express delivery service for all products. Return shipping costs shall be the responsibility of the Contractor. Signature confirmation is required.

2.5.3 Contractor Packaging

Contractor shall adhere to the following guidelines when packaging products for return to VA:

• Remove dies from models, wrap in cotton and place in plastic containers.

• Wrap all components individually in bubble wrap and secure.

• Pack items securely in shipping box with sufficient bubble wrap to avoid movement during shipment.

• All completed cases shall be disinfected and returned to the authorizing CDL via shipping methods defined in 2.5.2.

• Contractor must identify the specific type of Metal and Ceramic (IdentAlloy and

IdentCeram) used in the prosthesis and include the Certificates for each case in the shipment.

2.5.4 Contents

Contractor shall include the following items in each returned product to VA:

• All original materials supplied by VA (VA Form 10-2804 is included with each case).

• Chain of custody from receipt of items to packaging for shipment.

• Itemized non-payable invoice or packing list as detailed in paragraph 2.6.1.

• A copy or original of the manufacturer label, to provide a description of the metal alloy components and percentages used in the fabrication of each of the requested dental products. Contractor shall identify in writing (per case), the type of porcelain used in the fabrication of the porcelain fused to metal dental restorations.

• A copy of the original lab prescription from the authorizing CDL or Dental Service.

2.5.5 Delinquency

Delinquent delivery shall not exceed 5% of the number of orders placed per batch, per quarter, and/or the total number of orders placed for this contract period (year).

2.6 General Guidelines

All dental prostheses returned from the contracted laboratory will be evaluated by the designated VA Ordering Officer placing the order. Returned prostheses that fail to meet patient requirements will be returned to the contractor for correction, adjustment, or remake. All dental prostheses returned to the contractor for correction, adjustment, or remake shall be delivered to the authorizing customer within three (3) business days of date received.

2.6.1 Requirements

Prostheses delivered to VA must adhere to the following minimum standards:

• Marginal integrity – crown and bridge prosthetic margins are complete and closed to the marked die margins

• Occlusal relationship – the prosthesis contacts the opposing teeth positively and lightly when biting; for complete or partial dentures the occlusal scheme will be monoplane, anatomic (full balanced); or lingualized per prescription

• Esthetics/anatomic contours – the prosthesis matches the shape and contour of the surrounding teeth, as well as the prescribed shade/color

• Acrylic resin - Acrylic dentures will utilize Lucitone 199 acrylic resin or equivalent

• Denture Teeth - Dentures will utilize Trubyte IPN (Dentsply) teeth or equivalent quality

• Cleanliness: All products must be highly polished and cleaned of any impurities before shipment.

Products not conforming to these requirements will require rework. Financial responsibility for rework is defined in paragraph 2.6.2. Acceptable quantities of rework are defined in paragraph

2.6.2 Financial Responsibility

Prostheses returned to Contractor for rework due to Contractor error shall have necessary corrections, adjustments, or remakes performed no cost to VA. Prostheses returned to

Contractor for rework due to VA Provider made error will have necessary corrections, adjustments, or remakes performed at contract rates – payable by VA. The Contractor must provide proof that the error was due to VA error for consideration of payment under the contract.

2.6.3 Frequency of Rework

Rework due to contractor error shall not exceed 5% of the number of orders placed per batch, per quarter, and/or the total number of orders placed for this contract period (year).

2.7 Invoicing

The Product Copy, as outlined in paragraph 2.7.1, is not considered a request for payment.

Only invoices received via the Electronic Batch process in paragraph 2.7.2 will be processed for payment. The contractor must ensure that they invoice based on the customer that requested the work.

2.7.1 Product Copy

Contractor shall include a packing list of the contents of each returned product, included in return packaging as described in paragraph 2.5.3, which includes the following information:

• Itemized invoice to include CDL Case Number, Patient Last Name, First Initial or Patient

ID (Q1234)

• Invoice number

• Name, address, & phone number of Contractor

• Current year’s purchase order number

• Authorizing CDL or Dental Service

• Case tracking number

• Lot number of materials used in each product

• Original VA cast number if designated

2.7.2 Electronic Batch

Electronic invoices for received dental laboratory products and services shall be submitted to the authorizing medical facility via the Financial Services Center (FSC) for payment.

3. Government Roles and Responsibilities

The following personnel shall oversee and coordinate surveillance activities.

a. SAC Contracting Officer (CO)

b. SAC Contracting Officer’s Representative (COR)

4. Contractor Representatives

a. Other Contractor Personnel – To be completed at award; if any (name and title)

5. Performance Standards

Performance Standards define required performance for specific tasks. The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards.

The Performance Metrics for Deliverables and Performance Standards are outlined in Section 8.0 of the Statement of Work (SOW). The schedule of deliverables is outlined in Section 7.0 of the SOW.

Task ID Indicator Standard Acceptable

Quality

Level

Method of Surveillance

Quality

1 Marginal Integrity

Dental prosthesis will demonstrate acceptable level of marginal integrity when evaluated on dental stone model or implant abutment.

95% of the time; less than 5% errors in terms of accuracy

Direct

Observation and evaluation

2 Occlusal

Relationship

Dental prosthesis will demonstrate acceptable level of occlusion when evaluated on dental stone model or implant abutment.

95% of the time; less than 5% errors in terms of accuracy

Direct

Observation

Quality 3 Esthetics and anatomical contours

Dental prosthesis will demonstrate proper anatomical contours and acceptable level of esthetics when compared with the prescribed dental shade.

95% of the time; less than 5% errors in terms of accuracy

Direct

Observation and evaluation

Dental Materials

4 Dental materials (metal alloy) used in fabrication

Dental alloy used in fabrication of porcelain fused to metal and all gold restorations will be classified as Noble metal or High Noble metal (if requested) and made in USA.

95% of the time; less than 5% errors in terms of accuracy

Direct observation, random sampling (assay) of metal and review of manufacture’s alloy label.

Made in America

Timeliness

5 Fabrication of dental crown and bridge prostheses

Dental prostheses will be fabricated in the United States of America.

100% Direct

Observation and random site visits

6 Delivery of Casework (Dental Prostheses)

Product is received by VA by required turn-around times.

95% Direct

Observation and data records

Billing and invoice

7 Accuracy in Billing

Appropriate charges will be invoiced upon completion of dental crown and bridge prostheses.

There will be no deviation from the Performance Work Statement and fees contracted.

95% of the time; less than 5% errors in terms of accuracy

Direct

Observation

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA __________________ __________________

PFM Crown (Noble Alloy)

Contract Period: Base POP Begin: 08-16-2023 POP End: 08-15-2024 PRINCIPAL NAICS CODE: 339116 - Dental Laboratories PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

PFM Crowns (High Noble Alloy)