36C10G22R0013 0001_1.docx

DOCX document 34 KB Posted May 4, 2022

Attached to: 6530--Standard Manual Wheelchair
Solicitation number: 36C10G22R0013
Issued by: Department of Veterans Affairs Headquarters

About this file

Written by GovTribe AI · Dec 30, 2023

This document is an amendment to a solicitation for standard manual wheelchairs and accessories. The Department of Veterans Affairs is seeking to procure wheelchairs in 16x16, 18x16, and 20x18 inch sizes that meet the technical requirements outlined. The amendment provides responses to vendor questions, replaces the original solicitation and pricing schedule, and extends the response deadline to May 13, 2022 at 12:00 PM Eastern Time for consistency with RESNA testing requirements. Pricing must be provided both with and without a service level agreement fee in the updated pricing schedule template. A single award will be made to an eligible SDVOSB contractor to fulfill requirements across all VA medical centers on an as-needed basis.

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Other files

File	Type	Posted
36C10G22R0013 0002_1.docx	DOCX document	May 10, 2022
Attachment 9 - Wheelchairs Pricing Schedule (Amend 0001).xlsx	XLSX spreadsheet	May 4, 2022
36C10G22R0013 RFI (Amend 0001).docx	DOCX document	May 4, 2022
Attachment 8 - Past Performance Questionnaire.pdf	PDF	Apr 18, 2022
Attachment 4 - Pay.gov Vendor Submittal Instructions.pdf	PDF	Apr 18, 2022
Attachment 3 QSR Reporting Tool.xlsx	XLSX spreadsheet	Apr 18, 2022
Attachment 5 - HIPAA-Business Associate Agreement.docx	DOCX document	Apr 18, 2022
Attachment 9 - Wheelchairs Pricing Schedule .xlsx	XLSX spreadsheet	Apr 18, 2022
Attachment 2 Contractor Discrepancy Report.pdf	PDF	Apr 18, 2022
Attachment 7 - RFP Questions.xlsx	XLSX spreadsheet	Apr 18, 2022
Attachment 1 - Invoice Inquiry Tracker 02.xlsx	XLSX spreadsheet	Apr 18, 2022
Attachment 6 - Cross Reference Index.xlsx	XLSX spreadsheet	Apr 18, 2022
36C10G22R0013_2.docx	DOCX document	Apr 15, 2022

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SUBJECT*

Standard Manual Wheelchair

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

22408-2697

SOLICITATION NUMBER*

36C10G22R0013

RESPONSE DATE/TIME/ZONE

05-13-2022 12:00 EASTERN TIME, NEW YORK, USA

ARCHIVE

15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

SDVOSBC

PRODUCT SERVICE CODE*

6530

NAICS CODE*

339113

CONTRACTING OFFICE ADDRESS

U.S. Department of Veterans Affairs

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Darrell L Williamson Darrell.Williamson@va.gov

TBD

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Contract Opportunity for amendment 0001 Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation See attached document: Attachment 9 - Wheelchairs Pricing Schedule (Amend 0001).

*= Required Field

Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 To all Offerors/Bidders

36C10G22R0013 04-15-2022

X X X

Amendment 0001 is issued for the following reasons:

1. Replace solicitation 36C10G22R0013 RFP and replace in its entirety with 36C10G22R0013 RFP (Amend 0001), showing corrected information highlighted in yellow. (See page 13 Par 8)

2. Delete Attachment 9 - Wheelchairs Pricing Schedule and replace in its entirety with Attachment 9 - Wheelchairs Pricing Schedule (Amend 0001).

3. Provide respon ses to Vendor questions.

Zachary Wilcox Contracting Officer Page 1 of Page 1 of Amendment to the Standard Manual Wheelchairs See attached document: Solicitation 36C10G22R0013 Amend 0001 See attached document: Attachment 9 – Wheelchairs Pricing Schedule (Amend 0001) Amendment 0001 Standard Manual Wheelchairs and Accessories Solicitation Number 36C10G22R0013 Question and Response Question 1. Would you consider lifting the Buy American Act and waiving TAA requirements?

Response 1. No, the Government will not wave the Trade Agreement Act (TAA) requirements nor lift the Buy American Act (BAA).

Question 2. Do you have part numbers or Brand Names for the wheelchairs?

Response 2. This solicitation is brand or manufacturer neutral, the Government is relying on the solicitor's submission to meet the Government needs based on the stated MTR's Question 3. The 20" x 18" wheelchair requires a separate RESNA test report than the 16" x 16" & 18" x 16" wheelchair. The 20" wheelchair has been submitted for RESNA testing but the results may not be back before the offer due date of this Solicitation of 5/13/2022, 12:00PM EST. Can you please offer an extension on the offer due date? If an extension is not possible, will you accept the RESNA report for the 20" wheelchair separately after the due date of this Solicitation?

Response 3. The solicitation due date will remain 5/13/2022. The Government will extent the RESNA report for the 20” wheelchair until 5/27/2022. Once vendors receive their RESNA reports for the 20” wheelchair, please submit to the Strategic Acquisition Center (SAC) by the established 5/27/2022 date.

Question 4. MTR 5 states the Backrest Height is set at 16.5". Is the measurement from the floor to the top of the back or the seat to the top of the back?

Response 4. The back height measurement of 16.5 (plus/-minus 1 inch) is from the seat to the top of the back.

Question 5. 20" wheelchair size has to be RESNA tested separately due to higher weight capacity - Can an extension be asked for if RESNA testing is not returned by 05/13/22 @ 12 EST?

Response 5. The Government will extent the RESNA report for the 20” wheelchair until 5/27/2022. See response for Number 3.

Question 6. Please clarify "back height set at 16.5" - where is this measure from (i.e. floor to top of back)?

Response 6. The back height measurement of 16.5 (plus/-minus 1 inch) is from the seat to the top of the back.

Question 7. Please clarify "Associated forms must accompany proposal."

Response 7. Associated forms describe all literature forms related to the provision of the stated warranty.

Question 8. Attachment 9 has columns with SLA price (O&P), however contract requests price without SLA to be in spreadsheet as well. Please confirm which column this should be Response 8. Please see the new column for the unit price without SLA Fee.

Question 9. SLIN 0002 - Please clarify if pricing must be input as an average per SLIN Response 9. As stated on the spreadsheet, CLIN 0002 will be the average of all the regional pricing, multiplied by the presented quantity. Formulas have been added the spreadsheet for added assistance.

Question 10. Will orders placed be bulk?

Response 10. This depends on the individual facility need.

Question 11. Minimum order in C.5 is listed as less than $2,500.00. Is this per PO or POP? And Delivery to Patient Home: Is the government planning on implementing the $2,500 PO minimum to discourage the VA from drop shipping to Veteran’s home.

Response 11. Drop orders to a Veterans home would be rare and done only in emergency situations. The $2,500.00 minimum order mentioned in paragraph C.5 of the solicitation pertains to per purchase order by individual medical centers primarily for stock.

Question 12. Will the Government please provide detail that the anti-tippers need to come assembled on w/c out of the box?

Response 12. If Anti-tippers are ordered with the wheelchairs on a particular purchase, the ant-tippers can be packaged to be installed in the field, but they should be able to be installed as a unit without further antitipper assembly. Ordered accessories should be contained in the original wheelchair shipping for immediate field assembly.

Question 13. OCONUS and CONUS are grouped in same division. Does the Government intend OCONUS wheelchairs to be shipped to Port of Exportation?

Response 13. Shipping: Free on Board (FOB) - Destination.

Question 14. Spreadsheet does not have instructions to explain pricing by zones or formulas are not calculating. Can the Government please indicate where the pricing by zone or region is going to "average".

Response 14. See the updated spreadsheet with formulas. Offerors will need to provide pricing information in columns O and P. The shipping pricing by region will be the established unit cost for shipping anywhere within the identified region. Additionally, offerors will need to provide supporting data in the columns AK – DE. Do not unhide columns.

Question 15. Because back height can have adjustability, will the Government propose a back height range of 15.5"-17.5"?

Response 15. The current MTR allows for a range adjustability +/- 1 inch. 15.5 -17.5 inches is within the range of the stated MTR. Please also see earlier responses to similar questions.

Question 16. Can the Government be specific on where back rest height it should be measured from? Is this the actual back rest fabric length of 16.5" or is this measured from the seat dip or the seat cane?

Response 16. The back rest is measured from the seat sling to 16.5" (+/1) up the back cane. Upholstery should cover a majority of the backrest Question 17. OCONUS Shipping if the VA chooses to ship directly to VA and skip POE, per some terms of contracts the contractor can charge the VA shipping. Will the Government allow additional OCONUS shipping charges if the VA chooses not to ship to Port of Exportation?

Response 17. Shipping: Free on Board (FOB) - Destination.

Question 18. Does the Government plan to use FAR Clause 52.225-5 to use wheelchairs made in a TAA country?

Response 18. No, the Government does not plan to use FAR Clause 52.225-5 Question 19. Will the award go to multiple SDVOSB vendors, or just 1?

Response 19. The Government shall make a single award resulting from this solicitation.

Question 20. If the award just goes to 1 vendor, how will you evaluate the warehousing and logistics capability for this large of a capacity?

Response 20. The warehousing and logistics will be the responsibility of the Veteran Medical Facility that makes the order.

Question 21. Is there a required delivery ARO?

Response 21. The required delivery After Receipt of order (ARO) will be coordinated between the Vendor and the ordering Veteran Medical Facility.

Question 22. Has the SAC considered awarding this by region or VISN groups?

Response 22. The Government has not considered awarding this requirement by region or VISN groups.

Question 23. Pricing is very unpredictable right now and will continue to be until well into the award period of this contract. Will there be an economic price adjustment clause included? Can that be exercised only once, or multiple instances?

Response 23. An economic price adjustment clause is included in the solicitation. Economic Price Adjustment clauses are put in contracts to be exercised as needed.

Question 24. Will a 30 day opt-out clause be included?

Response 24. No, there will not be a 30 day opt-out included.

See attached document: 36C10G22R0013 RFI (Amend 0001).

See attached document: Attachment 9 - Wheelchairs Pricing Schedule (Amend 0001).

See attached document: Solicitation 36C10G22R0013 Amend 0001 See attached document: Attachment 9 – Wheelchairs Pricing Schedule (Amend 0001) Amendment 0001 Standard Manual Wheelchairs and Accessories Solicitation Number 36C10G22R0013 Question and Response Question 1. Would you consider lifting the Buy American Act and waiving TAA requirements?