36C10G22Q0100.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist David Daniel David.Daniel1@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Solicitation Number: 36C10G22Q0100 Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C10G22Q0100 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2022-06, dated 26 April 2022.

Requirement Description:

VA has a requirement to purchase manual refractors to deliver patient care at its VA Medical Centers around the country. Manual refractors are designed to measure the refractive error of the eye by changing a set of different lenses mounted in the devices and other settings (also known as phoropters) and require the examinee's responses by choosing which lenses make the vision better. Manual refractors contain a variety of lenses, and they require the operator to manually change lenses until the patient’s vision is clear. Manual refractors usually consist of a refraction unit including a set of calibrated (i.e., containing a number of plus and minus sphere and cylinder graduations) lenses, a cross-cylinder, a pupillary distance setting, prisms, lens controls, and an external eye chart. In addition, manual refractors are phoropters that are generally attached to a stand that also includes a slit lamp. Manual refractors measure sphere power and cylinder power and axis, accommodation, convergence, and binocular balancing of the eyes. These are used mainly to establish eyeglass prescription.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 – Surgical Appliance and Supplies Manufacturing, Product Service Code: 6540 – Ophthalmic Instruments, Equipment, And Supplies and the associated size standard is 1000 employees. This procurement action is issued as full and open competition.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 Reichert® brand name or equal manual refractors and related equipment and accessories as identified in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ MANUAL REFRACTORS. All interested companies shall provide a quote for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A – PRICE COST SCHEDULE – NX EQ MANUAL REFRACTORS.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on June 17, 2022, to Contract Specialist, David Daniel at David.Daniel1@va.gov and Contracting Officer, David Barber at David.Barber@va.gov. No calls will be accepted.

Quotes are due via email by 11:59PM EST on July 7, 2022, to Contract Specialist, David Daniel at David.Daniel1@va.gov and Contracting Officer, David Barber at David.Barber@va.gov.

1. BACKGROUND:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the manual refractors product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract.

Manual refractors are designed to measure the refractive error of the eye by changing a set of different lenses mounted in the devices and other settings (also known as phoropters) and require the examinee's responses by choosing which lenses make the vision better. Manual refractors contain a variety of lenses, and they require the operator to manually change lenses until the patient’s vision is clear. Manual refractors usually consist of a refraction unit including a set of calibrated (i.e., containing a number of plus and minus sphere and cylinder graduations) lenses, a cross-cylinder, a pupillary distance setting, prisms, lens controls, and an external eye chart. In addition, manual refractors are phoropters that are generally attached to a stand that also includes a slit lamp. Manual refractors measure sphere power and cylinder power and axis, accommodation, convergence, and binocular balancing of the eyes. These are used mainly to establish eyeglass prescription.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide manual refractors be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the offeror indicate that each product being offered as an “equal” product to the Reichert® manual refractors. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Reichert® manual refractors as listed above or equal commodities which meet all of the following salient characteristics. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Vendors are asked to quote any additional product that may be beneficial. These items must be captured in the vendors’ pricing volume.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ MANUAL REFRACTORS.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ MANUAL REFRACTORS.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ MANUAL REFRACTORS.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ MANUAL REFRACTORS.

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ MANUAL REFRACTORS.

Combined Synopsis/Solicitation Notice