36C10G19Q0076-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 NX EQ Washers, Labware (VA-19-00039992) 22408-2697 36C10G19Q0076 05-29-2019 N 339113 U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 www.va.gov/OfficeOfAcquisitionOperations/about/sac.asp VA | OALC | OPAL | Strategic Acquisition Center Solicitation Number: 36C10G19Q0076 Notice Type: Combined Synopsis/Solicitation Synopsis: Combined Synopsis/Solicitation This is a combined synopsis/solicitation for Washers: Labware Labconco® Brand Name or Equal (BNOE) commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation number 36C10G19Q0076 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-01 dated January 22, 2019.

Requirement Description:

In order to ensure we are able to continue to provide Veterans with the benefits and care they have earned through their selfless service, the Department of Veterans Affairs (VA) is changing the way we do business. Specifically, we are improving the management of our supply chain to aggregate demand and facilitate ease of ordering in the field. Throughout VA, we are moving from local contracting to national contracting whenever feasible. Simplified ordering processes will drive volume towards suppliers with national contracts. Simultaneously, greater cost transparency throughout the VA will allow clinicians and VA leaders to select medical equipment that optimizes Veteran outcomes at the lowest cost.

For our suppliers, we anticipate that these changes will ease the process of doing business with the VA and drive down our suppliers’ costs. We welcome opportunities to work closely with suppliers to further reduce costs. In return, we expect that suppliers will offer the VA value commensurate with VA’s status as the largest integrated healthcare provider in the United States. Specifically, VA expects that it will receive the most favorable prices, warranties, conditions, benefits, and terms for the same product as those given by the supplier to any provider in the country. We expect that VA’s large volumes will increasingly be directed toward those suppliers best able to offer value to the VA. VA looks forward to collaborating with its suppliers to further drive down costs in order to deliver optimal value to our Veterans.

VA has a requirement to purchase Labconco® BNOE Washers: Labware and related equipment to deliver patient care at its VA medical facilities throughout the United States, U.S. Territories, Guam, and the Philippines. Labconco® BNOE Washers: Labware are designed for the automatic removal of dirt and/or stains (i.e., washing) from labware such as glass and plastic beakers, test tubes, and glass slides. These washers typically consist of a stainless-steel washing compartment that is resistant to high water temperatures and corrosive chemicals, horizontal loading tracks or perforated shelves, and spindle headers, which are rows of hollow rods that allow water to penetrate difficult-to-reach vessel interiors. Labware is loaded into carrier baskets that slide onto the horizontal loading tracks or perforated shelves of the washer compartment. Labware washers perform cycles of operations that typically include water prewash, enzyme treatment, detergent wash, heated rinse, and drying. The washers are available in freestanding, under counter, recessed, or built-in (pass-through) configurations; they are used in clinical laboratories.

A Firm-Fixed-Price Requirements contract will be awarded in accordance with all terms, conditions, provisions, specifications and schedule of this solicitation herein. Quotes shall contain the vendor’s best terms for cost/price and technical capabilities of the Labconco® BNOE Washers: Labware and related equipment. The Government reserves the right to award without discussions.

The North American Industry Classification System (NAICS) code for Washers: Labware is 339113 – Surgical Appliance and Supplies Manufacturing, Product Service Code: 6640 – Laboratory Equipment and Supplies Medical and Surgical Instruments, Equipment, and Supplies.

This procurement action is not set-aside for any socio-economic category. This procurement is in accordance with FAR clause 52.211-6, “Brand Name or Equal” which requires that the vendor indicate each product that is being offered as an “equal” product. In accordance with FAR Part 13.106-2, the Government will perform an evaluation in an impartial manner using a comparative analysis of the quotes received. The Government intends to compare quotes to one another to select the product that is best suited to fulfill the requirement for Labconco® BNOE Washers: Labware and related equipment as identified in Attachment A, Cost/Price Schedule.

VA is looking to establish a one-year contract with two 12-month option periods. Interested vendors shall provide a quote for all Contract Line Item Numbers (CLINs) listed in Attachment A, Cost/Price Schedule which includes the option years. Delivery is FOB destination and requires delivery to VA medical facilities throughout the United States, U.S. Territories, Guam, and the Philippines. Firm-Fixed-Price Orders will be placed against this contract in writing and will provide the exact delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria in the attached addenda also applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible vendor that provides a technically acceptable quote that conforms to the solicitation and which is determined to be the most beneficial (i.e., best value) to the Government, considering technical capability, past performance, and price.

Vendors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer, if not available in SAM All interested vendors must be registered in the System for Award Management (SAM) prior to receiving an award. You may access SAM at https://www.sam.gov/portal/public/SAM/.

The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition and the additional FAR clauses cited in the clause are applicable to the acquisition and found on Attachment C, Contract Clauses.

All questions should be submitted no later than May 13, 2019 12:00PM EST Quotes are due May 29, 2019 at 12:00PM EST to Lasheena Scott at lasheena.scott@va.gov and Katherine Barker at Katherine.Barker2@va.gov.

See attached document: Attachment A - Cost Price Schedule.

See attached document: Attachment B - Min Salient Characteristics Product Description.

See attached document: Attachment C - Contract Clauses.

See attached document: Attachment D - Solicitation Provisions.

See attached document: Attachment E - Quarterly Sales Report.

CONTRACT ADMINISTRATION DATA

All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

POC

TITLE

EMAIL

PHONE

DUNS

b. GOVERNMENT: Contracting Officer 0010G Katherine Barker U.S. Department of Veteran Affairs Strategic Acquisition Center 10300 Spotsylvania Ave., Suite 400 Fredericksburg, VA 22408 Katherine.Barker2@va.gov

Contract Specialist Lasheena Scott U.S. Department of Veteran Affairs Strategic Acquisition Center 10300 Spotsylvania Ave., Suite 400 Fredericksburg, VA 22408 Lasheena.Scott@va.gov

Contracting Officer Representative

TBD

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with 52.232-33, Payment by Electronic Funds Transfer—System For Award Management.

3. INVOICES: Invoices shall be submitted monthly in arrears based upon delivery and acceptance:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Request.

5. FSC MANDATORY ELECTRONIC INVOICE SUBMISSION: Contractors are required to submit payment requests in electronic form in accordance with the submission instructions below.

TUNGSTEN ELECTRONIC INVOICE SUBMISSION

FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL

FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS

Contracting POC: Lasheena Scott COR (Contracting Officers Representative):

Contract/Task Order Number: <insert contract info here> Purchase Order Number: N/A

1. Vendor Electronic Invoice Submission Methods:

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below.

1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org)

1. Vendor e-invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below.

1. Tungsten e-Invoice Setup Information: 1-877-489-6135

1. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

1. FSC e-Invoice Contact Information: 1-877-353-9791

1. FSC e-invoice email: vafsccshd@va.gov See https://www.fsc.va.gov/einvoice.asp for more information. B.6 TERMS AND

CONDITIONS

1. By establishing a contract, the Vendor agrees to supply established items(s) to satisfy the Government’s requirement when an order is place under the contract during the effective period of performance. If, however, the Vendor determines to terminate production of the selected item and contemplates replacement with an alternative item, the Government reserves the right to evaluate the potential replacement item(s). There is no guarantee that the Government will evaluate any replacement item(s) favorably. If the Government determines the replacement item(s) as unacceptable, the individual item(s) or the entire contract may be canceled.

1. The Government is obligated only to the extent of authorized purchases actually made under the resultant contract. The terms and conditions included in this contract apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this contract and the Contractors invoice, the provisions of this contract will take precedence.

1. Purchase/Ordering Limitation:

Orders placed against this contract are limited to FAR Clause 52.216-19 Order Limitations, as noted in the contract. The estimated total quantities are listed on ATTACHMENT A – PRICE COST SCHEDULE - PHYSIOLOGIC SOMNOGRAPHY ANALYZERS. The quantities provided are estimates only, and VA makes no guarantee regarding the actual quantities that may be purchased.

1. Individuals Authorized to Purchase Under the Contract:

This is a Strategic Acquisition Center decentralized contract. Orders may be placed only by designated VA Ordering Officers for each facility with prior approval from the program manager and/or the project manager/COR. Ordering officers are responsible for issuing and administering orders placed under this contract. Ordering officers may negotiate revisions/modifications to their orders, but only within the scope of this contract. Ordering officers have no authority to modify any term of this basic contract. Any deviation from the terms of the basic contract must be approved in writing by the Contracting Officer responsible for this contract. Orders placed by Ordering Officers will be accompanied by a funded purchase request and will be approved by the program manager and/or project manager/COR prior to submission to the Contractor. The Contractor shall accept orders against this contract only from the Contracting Officer or from Ordering Officers when the order form is accompanied by the review and approval of the project manager/COR for this contract. Fulfilling orders from persons other than the Contracting Officer or an Ordering Officer may result in loss or delay in payment for supplies/services provided under such orders.

1. Delivery Tickets:

The following provisions apply to all shipments:

Inspection: Destination Acceptance: Destination Shipping: Free on Board (FOB) – Destination Ship To and Mark For: Deliveries shall be marked and shipped to various VHA locations identified in each order placed against the contract.

All shipments, either single or multiple container deliveries, shall bear and contain on the delivery tickets or sales slips (external shipping labels and associated manifests or packing lists) the following at a minimum:

(i) Name of supplier

(ii) Contract/Delivery Order/Task Order number

(iii) Date of purchase

(iv) Contract number

(v) Itemized list of supplies or services furnished

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided the invoice is itemized to show this information).

(vii) Date of delivery or shipment In the case of multiple container deliveries, a statement readable near the VA Order number will indicate total number of containers for the complete shipment (ex. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall include the following:

IFCAP PO # ____________ (i.e., 166-E11234) Total number of Containers: Package ___ of ___. (i.e., Package 1 of 3)

1. Reports:

Monthly Report: In order for the contracting office to submit the required financial reporting on FPDS-NG the contractor needs to submit Attachment C - Reporting Tool on a monthly basis to the Contract Specialist and Contracting Officer Representative. The report is due by the 5th of each month.

Quarterly Report: In addition to the monthly submission, the same Attachment C – Reporting Tool needs to be submitted quarterly as outlined below.

In order to track compliance, VA requires the contractor to submit the quarterly report of sales in the approved format listed in Attachment C - Reporting Tool based on the Governments fiscal calendar year. See below.

The contractor agrees that they shall adhere to this requirement. The contractor shall provide a quarterly report, no later than 60 calendar days after the end of each fiscal quarter ending December, March, June, and September. Reports shall be sent electronically to the SAC BPA Government points of contact until the contractor is notified, in writing, of a different point of contact.

1. Project Manager; TBD

1. Contracting Officer’s Representative; TBD

1. Contract Specialist; lasheena.scott@va.gov

1. Financial Management Analyst at SACPAY@va.gov;

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

See attached document: Attachment A - CostPrice Schedule Final.

See attached document: Attachment B - Minimum Salient Characteristics_Product Description Final.

See attached document: Attachment C - Contract Clauses-kcs.

See attached document: Attachment D - Solicitation Provisions_Comp Analysis FINAL with CO comments_kcs.

See attached document: Attachment E - Quarterly Sales Report Final.