36C10G18R0202-001.docx

Attachment 3

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

101-18-4-4288-0083 36C10G18R0202 08-17-2018 Vera M Irvin 2023823158 09-05-2018 36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 140 Fredericksburg VA 22408-2697 X X 561920 $11 Million X N/A X

TBD

36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

VAFSC

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917 1 (877) 489-6135 See CONTINUATION Page The Strategic Acquisition Center is requesting proposals for the Direct Access Program (DAP) VA Medical Center Events for the Office of Small and Disadvantaged Business Utilization (OSDBU). Reference the attached Performance Work Statement (PWS), Section B.4.

A Firm-Fixed-Priced (FFP) award will be made based on the Evaluation Criteria as set forth in Section E of the RFP.

Proposals shall be submitted electronically by Wednesday September 5, 2018 by 10:00 AM Eastern Standard Time (EST) and emailed to vera.irvin@va.gov and zachary.wilcox.va.gov.

Questions shall be submitted via email to vera.irvin@va.gov and zachary.wilcox@va.gov no later than Friday August 24, 2018 Noon EST.

See CONTINUATION Page X X

ZACHARY WILCOX

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 140 Fredericksburg VA 22408-2697

Contracting Specialist 36C10G VERA M IRVIN U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 140 Fredericksburg VA 22408-2697

Contracting Officer’s Representative (COR) TBD

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-8917

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-14 Limitations on Subcontracting. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

B.4 PERFORMANCE WORK STATEMENT

Direct Access Program (DAP) VA Medical Center Events Contract Vision Statement

The Department of Veterans Affairs (VA) Office of Small and Disadvantage Business Utilization (OSDBU) Direct Access Program (DAP) seeks to be the premier Veteran small business direct access facilitator and advocate within the Federal Government.

1.0 Background

The Department of Veterans Affairs (VA), Office of Small and Disadvantaged Business Utilization (OSDBU) provides numerous services to Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) who seek to gain access to economic opportunities by leveraging the federal procurement system. The priority objective of the VA OSDBU DAP is to enable VOSBs to gain direct access to Federal and commercial Procurement Decision Makers (PDMs) to enable them to compete effectively to meet procurement needs.

The objective of the DAP VAMC Program is to directly engage Veterans Affairs Medical Center (VAMC) staff to facilitate market research and enable VA staff to gain exposure to innovative services and products. In addition, this will enable VOSBs to gain access to VA Procurement Decision Makers and to better understand their requirements.

2.0 Applicable Documents

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. FIPS Pub 201-2, Personal Identity Verification of Federal Employees and Contractors, August 2013

2. 5 U.S.C. 552a, as amended, The Privacy Act of 1974

3. VA Directive 0710, Personnel Suitability and Security Program, June 4, 2010 https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=487&Ftype=2

4. VA Handbook 0710, Personnel Suitability and Security Program, May 2, 2016 https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=832&FType=2

5. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

6. VA Handbook 6500.2, Management of Data Breaches Involving Sensitive Personal Information, October 28, 2015

7. VA Handbook 6500.6, Contract Security, March 12, 2010

8. National Institute Standards and Technology (NIST) Special Publications (SP)

9. VA Directive 6508, Implementation of Privacy Threshold Analysis and Privacy Impact Assessment, October 15, 2014

10. VA Directive 6300, Records and Information Management, February 26, 2009

11. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

12. VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, October 26, 2015

13. VA Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, March 24, 2014

14. OMB Memorandum M-06-18, Acquisition of Products and Services for Implementation of HSPD-12, June 30, 2006

15. OMB Memorandum 05-24, Implementation of Homeland Security Presidential Directive (HSPD) 12 - Policy for a Common Identification Standard for Federal Employees and Contractors, August 5, 2005

16. OMB memorandum M-11-11, Continued Implementation of Homeland Security Presidential Directive (HSPD) 12 - Policy for a Common Identification Standard for Federal Employees and Contractors, February 3, 2011

17. OMB Memorandum, Guidance for Homeland Security Presidential Directive (HSPD) 12 Implementation, May 23, 2008

18. NIST SP 800-116, A Recommendation for the Use of Personal Identity Verification (PIV) Credentials in Physical Access Control Systems, November 20, 2008

19. OMB Memorandum M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information, May 22, 2007

20. NIST SP 800-63-2, Electronic Authentication Guideline, August 2013

21. Draft NIST Special Publication 800-157, Guidelines for Derived PIV Credentials, March 2014

22. VA Memorandum, VAIQ #7100147, Continued Implementation of Homeland Security Presidential Directive 12 (HSPD-12), April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

3.0 Scope

The Direct Access Program (DAP) will execute two (2) VAMC events within the first 30 days of contract award, then a minimum of three (3) VAMC events each month for the duration of the period of performance. The Contractor shall execute 50-70 VAMC events per contract period of performance. Each event will have a minimum of 10 vendors and a maximum that will be contingent upon the capacity of the VAMC facility.

VAMC events shall be executed using a no-cost model. Conducting events at "no-cost" to the Government is defined as executing the VAMC events with no financial obligation to the VA. The Contractor may receive registration, exhibition, sponsorship, or other fees collected from participants as payment for executing the VAMC events. The Contractor is liable for all costs related to the performance of this task; the Government's liability for payment of services to execute VAMC events is zero. The Contractor shall have no expectation of payment from VA for executing the VAMC events.

The Contractor shall develop, collect and provide attendance and satisfaction survey data for each VAMC event. The Government retains approval rights for all selections associated with the Contractor's proposed plans to execute the VAMC events.

3.1 Performance Details

3.1.2 Kick-off Meeting

The Contractor shall not commence performance, apart from training, on the requirement until after the Contracting Officer (CO), Contracting Officer’s Representative (COR), government program office personnel, and the Contractor participate in a post-award kick-off meeting held by the Government. The kick-off meeting will take place at the Government’s location at 801 I St., N.W., Washington, D.C. 20001. The primary contractor personnel shall attend in person; travel will not be reimbursed. The Contractor shall create kick-off meeting minutes and provide copies to the COR and CO within three (3) calendar days after the kick-off meeting. The kick-off meeting shall occur within seven business days following contract award, at a mutually agreed upon time and date to be established by the CO, in accordance with FAR 42.503-1(a)(1).

3.1.3 Hours of Operation

The VA DAP hours of operation are from 7:30 AM to 5:00 PM Eastern Time (ET) Monday through Friday. All communications with the DAP office will occur during these hours of operation.

3.1.4 Place of Performance

Accomplishment of the results contained in this PWS requires work activities to be performed at designated VAMCs within the Veterans Integrated Service Networks (VISNs). The Contractor shall conduct a minimum of one event per VISN regional location per contract year in accordance with (IAW) Attachment 1 “VAMC Facility Listing by VISN”. The Contractor shall travel to the VA OSDBU location, 801 I Street, N.W., Washington, D.C. a minimum of two times per year to address the Annual Event Plan and to discuss performance. The Government reserves the right to adjust the frequency of these meetings.

3.1.5 Travel

Local travel within the Washington, D.C. area will not be reimbursed if the Contractor is located within a 50-mile radius of the VA OSDBU office, 801 I Street, N.W., Washington, D.C. Travel to and from VA OSDBU for mandatory meetings as detailed in the section entitled "Place of Performance" will be on a cost-reimbursable basis. Travel for the Contractor to and from the VAMC events shall not be reimbursed by the Government.

3.2 Specific Tasks and Deliverables

This section describes the special requirements for this effort.

3.2.1 Event Planning Services

3.2.1.1 The Contractor shall generate an annual event schedule and execution plan for supported events.

Performance Standards

a) Standard: Quality - Plan must be accurate; must specify the date, location, nature of the event, POC information and be confirmed by the VAMC facility.

b) Standard: Quality - Plans must be comprehensive. Plan must reflect a minimum of three events each month. Plan must also include events schedule for the upcoming contract period of performance.

c) Standard: Timely - The plan shall be submitted for the initial base period of performance must be submitted no later than 14 calendar days following the contract award date.

d) Standard: Timely - Subsequent annual plans shall be submitted no later than 60 days prior to the start date of each contract period of performance.

Deliverables A001 Annual Event Plan

3.2.1.2 The Contractor shall research and recommend VAMC locations for supported events.

A list of recommended VAMC locations for the execution of events within the first 90 days of each contract period of performance shall be submitted with the Annual Plan. Location recommendations for the remainder of the contract period of performance shall be submitted in an addendum to the initial Annual Plan Performance Standards

a) Standard: Quality - Location recommendations must be supported by analysis of the research that was conducted.

b) Standard: Timely - Location recommendations must be submitted no later than 30 calendar days prior to the submission of the Annual Plan.

c) Standard: Timely - Location recommendations for the remainder of the contract period of performance must be submitted no later than 30 calendar days prior to the submission of the initial Annual Plan.

Deliverables A001 Annual Event Plan A002 Annual Event Plan Addendum

3.2.1.3 The Contractor shall develop, submit, and update registration fee plans for supported events.

Performance Standards

a) Standard: Timely - Fee recommendations must be submitted no later than 30 calendar days prior to the submission of the Annual Plan.

b) Standard: Timely - Any modifications to the plan will be presented for COR approval no later than 60 days prior to the execution of any events affected by the modification.

Deliverables A003 Annual Event Registration Fee Report

3.2.1.4 The Contractor shall schedule and conduct an initial pre-event planning session for each scheduled event.

These pre-event planning sessions shall be conducted as face-to-face meetings. Any requests from the contractor to conduct a meeting using virtual methods shall be submitted to the COR for approval.

Performance Standards

a) Standard: Timely - Initial pre-planning session with VAMC must be conducted no later than 60 calendar days prior to the event start date. If approved by the COR, session may be by telephone.

b) Standard: Timely – Requests to conduct initial pre-planning sessions using virtual methods must be submitted to the COR for approval no later than 5 business days prior to the scheduled planning session.

3.2.1.5 The Contractor shall implement and develop an annual communications and marketing campaign plan for supported events.

The plan must be innovative and creative in its approach, as well as, effectively utilize industry best practices. The plan shall include the identification of target audiences within the VAMC and vendor community, identification of communication channels and outline of content.

Performance Standards

a) Standard: Timely - The initial plan must be submitted no later than 14 calendar days following the contract award date. The annual plan shall be submitted no later than 60 days prior to the period of performance start date of the next option year.

b) Standard: Timely - The annual plan shall be submitted no later than 60 days prior to the period of performance start date of the next option year.

Deliverables A004 Annual Communications Plan

3.2.1.6 The Contractor shall conduct and schedule on-going pre-event planning sessions for each scheduled event.

The pre-event planning sessions shall detail all pre-event logistics necessary for successful execution of each scheduled event.

Performance Standards

a) Standard: Timely - On-going pre-event planning sessions must be conducted according to scheduled milestones.

Deliverables A005 Pre-Event Logistics Summary

3.2.2 Event Execution Services

3.2.2.1 The Contractor shall execute a minimum of 50 and a maximum of 70 events annually at VAMCs nationwide.

The Contractor shall conduct a minimum of one event per VISN in each contract period of performance. There are eighteen (18) VISNs nationwide IAW Attachment 1 “VAMC Facility Listing by VISN”, and of the 50 minimum events to be conducted annually, the contractor must ensure that all 18 VISNs are hosted at least once per year; as well as multiple times as necessary to meet the minimum and maximum event execution quota.

Performance Standards

a) Standard: Timely - Two (2) events shall be implemented no later than 30 calendar days after contract award pending government approval of the annual event schedule and execution plan.

b) Standard: Timely - Event execution must commence no later than 30 calendar days after government approval of the annual event schedule and execution plan. The Contractor must average at least three (3) events each month.

c) Standard: Quality - Events shall be executed in accordance with the government-approved annual event schedule and execution plan.

d) Standard: Quality – Attendee Feedback Survey results from VAMC and vendors will reflect satisfaction of an average of 3.5 on a scale of 1 to 5.

Deliverables A006 After-Action Report

3.2.2.2 The Contractor shall develop, deliver, transmit, track, and analyze marketing messages and informational messages for supported events.

Performance Standards

a) Standard: Quality - Marketing and information messages must be clear and state desired action by the recipient.

b) Standard: Effectiveness - Marketing and informational messages must be targeted toward relevant audiences and result in desired actions.

c) Standard: Timely - Marketing and informational messages must be executed in a manner that ensures VA and vendor participants have sufficient lead-time to take desired actions.

Deliverables A006 After-Action Report

3.2.2.3 The Contractor shall possess and maintain a vendor registration capability for use at all supported events.

The vendor registration capability shall interface with a participant database, which the contractor maintains, and enables access to the registrant information of VAMC staff and vendors who have registered for events.

Performance Standards

a) Standard: Quality - Support accurate data analysis and government oversight requirements.

b) Standard: Quality - Comprehensive content available for retrieval.

c) Standard: Timely - The solution shall allow appropriate lead-time for event registration.

d) Standard: Timely - The participant database shall be made available for government access within seven (7) calendar days of request.

Deliverables A006 After-Action Report A007 Participant Database

3.2.2.4 The Contractor shall provide a map of the vendor exhibits at supported events.

Performance Standards

a) Standard: Quality - Comprehensive content to ensure all event attendees know where events are being conducted at all times during the event.

b) Standard: Timely - Maps must be available no later than the start date of the event.

Deliverables A008 Vendor Exhibits Map

3.2.2.5 The Contractor shall execute all set-up and breakdown of vendor exhibit spaces and displays at event location.

Performance Standards

a) Standard: Quality - VAMC facility is left in the same condition as it was found in with no damage to property.

b) Standard: Timely - Complete set-up before the event start date in coordination with VAMC.

c) Standard: Timely - Complete breakdown same day of the event to the satisfaction of the VAMC.

Deliverables A006 After-Action Report

3.2.2.6 The Contractor shall provide an After-Action Report for each supported event.

Performance Standards

a) Standard: Quality - Provides accurate quantitative and qualitative data analysis to support government oversight.

b) Standard: Quality - Comprehensive content available for retrieval.

c) Standard: Timely - The analysis must be submitted no later than ten (10) business days after the event end date.

Deliverables A006 After-Action Report

3.2.2.7 The Contractor shall provide and prepare a survey to event participants to assess their level of satisfaction.

Performance Standards

a) Standard: Quality - Pertinent and effective questionnaire.

b) Standard: Quality - Concise enough to ensure ease of administration while also ensuring required feedback is obtained.

c) Standard: Effectiveness - After-Action attendee feedback survey results from event participants shall enable a determination to be made of satisfaction scores on average of 3.5 on a scale of 1 to 5.

d) Standard: Timely - The analysis must be submitted no later than 10 business days after the event end date.

Deliverables A006 After-Action Report

4.1 Inherently Governmental Functions

The Contractor is solely responsible for managing and supervising its personnel. This contract is for non-personal services. Nothing in the PWS shall be construed as authorizing or directing the Contractor to perform an Inherently Governmental Function (IGF) as defined by the Office of Federal Procurement Policy (OFPP) Policy Letter 11-01. Tasks executed by the Contractor shall be considered recommendations subject to the review and approval by the Government. Contractor personnel shall not perform any IGF as detailed in FAR 7.503.

4.2 Personnel Requirements

All contractor personnel shall be fully qualified, possessing required certification, and have skill sets and the level of experience necessary to accomplish the requirements of this PWS. In addition, contractor personnel shall be acceptable to the Government in terms of personal and professional conduct, and technical knowledge.

The Government reserves the right to waive requirements on a case-by-case basis. Any waivers for minimum education and experience requirements must be approved in writing by the COR.

4.3 Key Personnel

Certain skilled, experienced, professional, and/or technical qualifications are essential for accomplishing the work to be performed. Individuals having these qualifications are defined as Key Personnel.

Substitution of Key Personnel: Any personnel the contractor offers as substitutes shall have the ability equal to or better than the key personnel that is being replaced. Except in cases where individuals commit criminal acts or violations of company policy, personnel shall not be removed, diverted, or replaced from work without notifying the CO and COR. The request shall in writing.

The contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution. The contractor shall submit a complete resume for the proposed substitute, any changes to the rate specified in the order (as applicable) and any other information requested by the CO. The COR and CO will evaluate such requests and the CO will notify the contractor in writing of the approval/disapproval of proposed Key Personnel substitutions These individuals shall be the Key Personnel for this requirement:

4.4 Quality Assurance Surveillance Plan (QASP)

The Government will utilize a Quality Assurance Surveillance Plan (QASP) throughout the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Contractor shall monitor performance against the established schedule, milestones, risk, and performance standards outlined in this PWS. The Contractor shall report any deviations from the performance standards to the COR. The Government reserves the right to alter or change the surveillance methods in the QASP at its own discretion.

4.5 Government-Furnished Equipment (GFE)

The Government does not anticipate the issuance of Government-Furnished Equipment (GFE) under this requirement.

4.6 Government Furnished Information (GFI)

The Government will provide samples of deliverable reports to the Contractor and access to required data and network resources to support the requirements of this order as needed. All procedural guides, reference materials, and program documentation for the project and other government applications will also be provided on an as-needed basis.

The Contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work. The Contractor shall request other government documentation deemed pertinent to the work accomplishment directly from the government officials with whom the Contractor has contact. The Contractor shall consider the COR as the final source for needed government documentation when the Contractor fails to secure the documents by other means.

5.0 Method and Distribution of Deliverables

The Contractor shall deliver documentation in electronic format, unless otherwise directed. Acceptable electronic media include: MS Word 2007/2010 or higher, MS Excel 2007/2010 or higher, MS PowerPoint 2007/2010 or higher, MS Project 2007/2010 or higher, MS Access 2007/2010 or higher, MS Visio 2007/2010 or higher, AutoCAD 2007/2010, and Adobe Postscript Data Format (PDF).

Including, but not limited to, the layout of the event site, registration, and marketing.

A list of recommended VAMC locations for the first 90 days shall be submitted in the initial Annual Plan.

Registration Fee Plan must be included.

Location recommendations for the remainder of the contract period of performance submitted after the initial Annual Plan.

Shall include the target audience, communications channel, messages to industry and VA.

Includes all logistics actions and reports to the VA and OSDBU.

Includes, but is not limited to, the attendees, vendors, lessons-learned, survey results and other pertinent information.

Includes, but is not limited to, the details of vendors’ location.

6.0 Glossary of Abbreviations and Acronyms

B.5 PRICE/COST SCHEDULE

BASE PERIOD

Contract Period: Base POP Begin: 09-28-2018 POP End: 09-27-2019

Contract Period: Base POP Begin: 09-28-2018 POP End: 09-27-2019

Not-to-Exceed (NTE) amount of $5,000.00 on a cost reimbursable basis.

Contract Period: Base POP Begin: 09-28-2018 POP End: 09-27-2019

OPTION PERIOD I

Contract Period: Option I POP Begin: 09-28-2019 POP End: 09-27-2020

Contract Period: Option I POP Begin: 09-28-2019 POP End: 09-27-2020

Not-to-Exceed (NTE) amount of $5,000.00 on a cost reimbursable basis.

Contract Period: Option II POP Begin: 09-28-2019 POP End: 09-27-2020

OPTION PERIOD II

Contract Period: Option II POP Begin: 09-28-2020 POP End: 09-27-2021

Contract Period: Option II POP Begin: 09-28-2020 POP End: 09-27-2021

Not-to-Exceed (NTE) amount of $5,000.00 on a cost reimbursable basis.

Contract Period: Option II POP Begin: 09-28-2020 POP End: 09-27-2021

SIX (6) MONTH OPTION TO EXTEND

Contract Period: 6 Months POP Begin: 09-28-2021 POP End: 03-27-2022

Contract Period: 6 Months POP Begin: 09-28-2021 POP End: 03-27-2022

Not-to-Exceed (NTE) amount of $5,000.00 on a cost reimbursable basis.

Contract Period: 6 Months POP Begin: 09-28-2021 POP End: 03-27-2022

TOTAL

GRAND TOTAL

36C10G18R0202

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SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C.