36C10F23R0074 - Clarksville TN OPC - RLP Amendment 2 - VA Q_A Matrix - 9.14.2023.pdf

Q&A Matrix September 14, 2023 Clarksville TN OPC 36C10F23R0074

NUSF 215,175

ABOA SF 258,210

Parking Spaces 1,500 Pre-Bid 8/23/2023

Number Reference Document

1 L100 6.05 1

2 Appendix A-5, Page 1 2

3 RLP 2.02 3

4 RLP 2.20 / 2.21 4

5 RLP 1.06 5

6 RLP 3.06.O 6

7 LDN 4.1.2 7

8 Appendix A-5, Section 1.6 8

9 Appendix A-5, Section 1.6 9

10 Appendix A.2 Lease Design Narrative

11 Appendix A.2 Lease Design Narrative (LDN)

12 Appendix A.5 Facility Security Level (FSL III)

13 Appendix A.5 Facility Security Level (FSL III)

14 Appendix A.2 Lease Design Narrative (LDN)

15 Appendix A.2 Lease Design Narrative (LDN)

16 Appendix A.2 Lease Design Narrative (LDN)

17 Appendix A.2 Lease Design Narrative (LDN)

18 Appendix A.2, Lease Design Narrative (LDN)

19 Appendix A.2, Lease Design Narrative (LDN)

20 Appendix A.2, Lease Design Narrative (LDN)

21 Appendix A.2, Lease Design Narrative (LDN)

22 Appendix A.2, Lease Design Narrative (LDN)

23 RLP 3.06 (S) 23

24 Appendix A.5 FSL Requirements

25 Prebid 25

26 General 26

Questions Answers

Yes, vehicle screening is a requirement per section 1 of the FSL III.

Program For Design (PFD) takes precedence.

The current RLP requires Two (2) Green Globes for New Construction Certification. The Green Building Initiative (GBI) is adopting a new standard for Green Globes Certification. It is adopting the 2021 GBI standards that will greatly increase the measures required to achieve two (2) Green Globes for this project and greatly increase the cost of design and construction. Will VA consider reducing the requirements for this lease to one (1) Green Globes in order to both maximize sustainable design and minimize cost to the project?

In the case of a discrepancy between the conceptual plan and the program for design in which case which should take precedence. We assume that we will follow the program for design please confirm.

It was mentioned during the Prebid conference that a Revit model will be required. Can the team submit CAD format plans instead of Revit as per the RLP requirement (RLP 3.06 - O.2)

The current RLP requires design and construction for FSL 3. This security level is uncommon to VA outpatient clinics and includes design measures that significantly increase the cost of construction. One instance of this increased requirement is progressive collapse design of the multi-story building design. Will VA consider reducing the FSL requirement to FSL 2 in order to reduce the shell cost of the proposed project?

The one-lane covered drive through is for public/patient use, located within parking area, can be adjacent or remote, does not need to be secure zone. The intended use of the covered one-lane drive through area is for patient vaccinations, testing, other patient/staff interactions (e.g., drive through clinic, etc.).

The six (6) covered waiting areas are to be spread out evenly throughout the patient parking area for use of shuttles back to clinic.

LDN reissued with RLP Amendment #2. See reissued LDN.

The requirement is for 2 Green Globes.

FSL III is the requirement.

For proposal documents, REVIT is not required. Per the L100, REVIT will be required by the Lease Awardee post award during the design phase.

Confirmed, only UPS required are rack-mounted per section 4.8.6 of the LDN.

Confirmed, flexible ductwork is only allowable for the final 3 feet connection to diffusers.

The relative humidity setpoints in section 6.05 of the L100 and the Room Data Matrix are year round requirements.

https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process

ASCE 59 is the controlling document for compliance with FSL III requirements.

Confirmed that this is only a detailing requirement and that no blast analysis would be necessary for the requirements of Section 2.20 and 2.21 of the FSL III.

PDF version attached with RLP Amendment 2.

No.

Yes, the six (6) electric vehicle spaces count towards the 1,500 requirement.

Are CAD files required with the submission?

Electric heat is not prohibited.

The one-lane covered drive through is for public/patient use, located within parking area, can be adjacent or remote, does not need to be secure zone. The intended use of the covered one-lane drive through area is for patient vaccinations, testing, other patient/staff interactions (e.g., drive through clinic, etc.).

See below for question and answer (#12).

Yes, any entry that does not require an ID for access is required to meet the requirements of Section 3 of the FSL III. Per VA directive, this specific VA population requires a separate entrance.

Per section 1.3 of the FSL III document, no special measures required for a perimeter fence.

Per section 1.4 of the FSL III document, no gates or barriers are required. Only to limit access points and provide Video Surveillance System (VSS) coverage. However, 1.10 of the FSL III requires gates or barriers for staff parking areas.

There are no parts of this building that are considered warehouse or garage areas.

Per section 2.9 of the FSL III document, yes, the mail room is required to be on a dedicated HVAC.

Standby generator requirements are in LDN, Section 4.6.1. HVAC for clean rooms (RME storage), the requirements specified in the OI&T appendix and any additional requirements listed in the project specific requirements.

The LDN states, "Provide a covered one-lane drive through area, separate from the main entry, complete with power and data." Question: Is this intended for public/patient use, and does it need to be located adjacent/remote from the building, or within a secure zone?

Are gates or other barriers required at vehicle access points onto the site? If yes, is this a shell or TI item?

Is a perimeter fence around the site required? If yes, is this a shell or TI item?

Is Appendix A.1 Project Room Contents List required to be submitted in excel format or PDF? If a PDF is required, can you provide it?

The RLP just requires implementing features to deny contact to exposed primary vertical load members of either 4 inches in public spaces or 6 inches in the mail screening / receiving locations. Confirm that this is only a detailing requirement and there are no internal blast analysis requirements on interior demising walls, floors above, etc.

The RLP references providing Level of Protection II in accordance with ASCE 59, and also references following the Response Limits from PDC-TR 06-08. Which of these documents is the controlling document for element response limits for the blast design?

Please provide the non working link in Appendix A.5.

Please confirm that there are no spaces that require winter relative humidity (RH) setpoints that are greater than the minimum RH criteria/setpoints required by the FGI. We understand that the summer space RH setpoints cannot exceed the maximum RH setpoints established by the FGI.

The LDN states, "VRC/Homeless shall have separate exterior entrance and vestibule." Question: See additional information below

Do the (6) electric vehicle spaces count towards the minimum 1500 required spaces for the project?

The FSL states, "ISC LOP III: The government may select to screen all visitor vehicles before entry into the controlled parking area." Question: Is vehicle screening a requirement for this project?

The FSL states, "ISC LOP III: Use X-ray and metal detector to screen all occupants and their property that do not possess an acceptable ID for access to the facility....Equipment and armed security guards provided by the Government will direct occupants and visitors...Appropriate lobby and entrance/exit space shall be made available for this purpose."

Question: Does the VRC/Homeless entry require separate security screening to comply with FSL-III?

Section 4.2.8, please confirm "freight elevator" requirement is met by a standard elevator with capability of accommodating stretcher per RLP.

Section 4.1.2, Additional Parking Requirements, "provide six (6) minimum covered designated waiting areas throughout vehicle circulation areas for patient drop-off/pickup".

Please confirm if these are to be adjacent to the main entry and if any of these waiting zones can be under the main entry canopy.

Section 4.1.1, Additional Site/Civil Requirements, "states to provide a covered one-lane drive through area, separate from main entry, complete with power and data". Please clarify use of drive through.

Section 4.4.6 indicates that hot water heating is required. Confirm that electric heat is not acceptable.

Section 4.4.9.1.1 indicates that flexible ductwork is prohibited except for the last three feet to connect diffusers. Confirm that flexible duct or connectors may not be used to connect fan coil units or other equipment that is installed to the ductwork.

There is no indication of UPS system need in RLP, please confirm.

There is no indication of generator power beyond code requirement in RLP, please confirm HVAC equipment are not needed to be on generator power.

Is the Mail & Dist. Room required to be on a separate dedicated HVAC unit?

L100 section 6.05 says warehouse or garage areas require heating and ventilation only. Which parts of the building are considered warehouse or garage areas?

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27 General 27

28 (LDN 4.1.2.1) 28

29 L100 29

30 General 30

31 General 31

32 General 32

33 General 33

34 General 34

35 General 35

36 General 36

37 General 37

38 LDN 38

39 LDN 39

40 LDN 40

41 LDN 41

42 LDN 42

43 LDN 43

44 LDN 44

45 FSL III Reqs 45

46 FSL III Reqs 46

47 FSL III Reqs 47

48 RLP 48

49 RLP 49

Any walls that don't extend to the deck shall be secured with studs/bracing.

All canopies are SHELL.

Signage and gating are required per section 1.10 as a SHELL requirement. Please propose a gating detail in your proposal.

Section 5.2 indicates SHELL costs for the maintenance and updates. Coverage is covered by section 5.1.

HVAC system shall be designed per the requirements detailed in the lease, LDN, RDM, and RCL. If there is a question which needs clarification, it needs to be presented to the LCO.

DVD format is fine.

Barn doors are not desired.

3.02 RECEIPT OF LEASE PROPOSALS (OCT 2021) PART A #4 - Mentions Offers shall be submitted on two (2) Compact Discs (CDs).

Will DVD format be acceptable since it will accommodate graphic files easier with larger capacity?

2C RLP 36C10F23R0074 Appendix A_2 Lease Design Narrative LDN Clarksville TN OPC - 8-10-2023 does not specifically indicate that Barn Doors may not be used, however, 2D RLP 36C10F23R0074 Appendix A_3 Room Data Matrix RDM Clarksville TN OPC - 8-10-2023 does list typical exam, consult, and similar type rooms to have hardware group 12 which is hinged hardware. May Barn Doors be used for exam, consult, and similar type rooms in.

Appendix A_5 FSL III Sections 1.8, 1.9. and 1.10 describe requirements for staff parking and indicate that these should be included in the shell pricing. Please confirm if all signage, fencing, and gating shall be included in the initial offer shell pricing. If so, please clarify the desired fencing and gating details.

Appendix A_5 FSL III Section 5.2 notes the requirement for VSS coverage in shell. Please clarify the areas requiring coverage for VSS in the initial shell offer.

Lease Section 3.40 notes that all HVAC is to be included in the shell pricing inclusive of the TI build-out. Please clarify how elements which could change during the design process should be incorporated into the shell pricing for HVAC. Examples include ventilation requirements for Sterile Processing, areas susceptible to CBR attack, and pathology lab ventilation requirements.

In the absence of a code required emergency generator, or essential electrical system, a standby generator is required as per LDN, Section 4.6.1.

Lessor shall design non-ABOA spaces as required not to significantly impact VA use of the ABOA space. Electrical panels shall not be located in ABOA spaces.

Shell. Please clearly indicate your proposed size of these shelters in the proposal.

Will any equipment in the prosthetics lab require an external dust collector? No.

Confirm if an emergency generator system is required. Appears it would be for the sterile processing equipment and any medical refrigerators/freezers and clean room spaces which are not clearly indicated in the conceptual plan.

Based on 260,000SF building multiple electrical services will be required. Confirm interior space along exterior walls will be provided for these multiple service entrances.

Other than the faucet eyewashes, will this facility have a preference for type (swing up/down, swing away, drench hose) for P1965 sink-mounted eyewashes?

Sinks listed in the PRCL are to be stainless steel drop-in type sinks and some of the counters are listed to be solid surfaces. Will under-mount or solid surface sinks be acceptable in order to better facilitate cleaning the work surface?

LDN reissued with RLP Amendment #2. See reissued LDN.

LDN reissued with RLP Amendment #2. See reissued LDN.

Yes, under-mount or solid surface sinks will be acceptable.

No preference on type of eye wash.

All sinks should meet ABA.

LDN reissued with RLP Amendment #2. See reissued LDN.

The covered parking for six (6) golf carts is a SHELL cost.

The requirements for four (4) electric vehicle charging parking spaces are a SHELL cost.

Appendix A_2 Lease Design Narrative Section 4.5.5 Notes the requirement for a central Nitrous Oxide system for the dental clinic. This requirement suggests a potential conflict with Section 2.2 which indicates that the VA intends to simultaneously treat zero patients at any given time who are incapable of self-preservation. Please confirm that the use of nitrous oxide will not create a condition in which patients are not capable of self-preservation.

Appendix A_2 Lease Design Narrative Section 4.2.8 notes a requirement for a freight elevator to be sized per the requirements of the same section. No specific requirements are listed; please confirm size and capacity requirements for the freight elevator.

Appendix A_2 Lease Design Narrative Section 4.2.7 notes the requirement for several canopies at patient and staff entrances. Please confirm if the canopies are to be included in shell or TI pricing.

Appendix A_2 Lease Design Narrative Section 4.2.1 notes the requirement for all interior partition walls to be secured to deck above. Please clarify if this requirement refers to securing with studs/bracing or if this requirement infers that all interior partitions shall extend to deck inclusive of framing, insulation, and drywall.

The loading dock shall accommodate one (1) truck sized per the LDN section 4.1.

No more than six (6) motorcycle parking spaces can count towards the 1,500 parking requirement.

Per the requirements of the Room Data Matrix, clean linen rooms shall meet 30% to 55% humidity.

The RFP states that any room with clean or sterile in the name is required to maintain temperature, pressure, and humidity requirements 24 hours a day 365 days a year. Does this include the clean linen room located in the clinic or just rooms housing sterile devices?

Section 6.05: The Heating and air conditioning section of the Lease indicates that Clean supply, utility, storage, workroom, and sterile storage rooms shall maintain between 30% and 55% humidity. Do these humidity requirements apply to the clean linen room located in the clinic area?

Please verify if the motorcycle parking will be counted as part of the 1,500 parking spaces.

Please advise on the number of truck spaces required at the loading dock area.

No, clean linen rooms do not have to maintain temperature, pressure, or humidity requirements 24/7/365.

Appendix A_2 Lease Design Narrative Section 4.1.2 notes the requirement for six (6) covered designated waiting areas throughout vehicle circulation areas for patient drop-off/pickup. Please confirm if the cost associated with this requirement are shell or TI. If this is a shell cost, please clarify the size requirements and any other factors to consider in pricing such as emergency button stations, lighting, spacing, etc.

Appendix A_2 Lease Design Narrative Section 4.1.2 notes the requirement for four (4) minimum patient parking spaces for electric vehicles to be owned and operated by the lessor. Please confirm if the cost associated with this requirement are shell or TI.

Appendix A_2 Lease Design Narrative Section 4.1.2 notes the requirement for covered parking with power for charging and parking size (6) golf carts. Please confirm if the cost associated with this requirement are shell or TI.

What level of anesthesia is anticipated to be administered to dental patients?

All CSXXX sinks appear to be of a depth that would make them non-ABA compliant. Shall sinks in non-employee work areas be of a depth to meet ABA?

50 LDN 50

51 LDN 51

52 LDN 52

53 Lease 53

54 Lease 54

55 RLP 55

56 FSL III Reqs 56

57 FSL III Reqs 57

58 58

59 59

60 60

61 61

62 62

63 LDN 63

64 64

65 RLP 65

66 RLP 66

67 General 67 No extension.

Section 1.11 of FSL III is applicable to all pedestrian entrances.

Guest WiFi is a requirement as a lessor provided and maintained system as per 4.8.8.12.4 of the

LDN.

Capacity required either by NFPA 99 as Essential Electrical System or by other code as generator shall be SHELL. Additional capacity required by section 4.6.1 of the LDN is TI.

The maximum rental square feet (RSF) is a factor of NUSF * 1.35.

The Pharmacy Vault is the pharmacy requirement for this clinic. It is located on the block diagram near the Mental Health clinic.

Barriers shall comply with section 1.11 of the FSL III.

There are ZERO operating rooms in the PFD as required.

There are no requirements for a non-water based fire sprinkler system.

All UPS required by LDN to be lessor provided shall be maintained by lessor.

There are no sterilizers that are lessor maintenance.

Barn doors are not desired.

Clearly indicate above grade clearance on proposal design.

LDN reissued with RLP Amendment #2. See reissued LDN.

For the purposes of Section 3.24 of the L100, public areas are the main lobby (could be on each floor if multiple floor building), vestibule, and elevator lobbies.

FSL documents includes SHELL vs TI designations.

Refer to the R100.

Per section 1.6 of the FSL III, a fence, wall, gate, or other barrier is required to restrict access.

Lease design narrative requires public Wi-Fi in section 4.8.8.12.4. In our recent experience these public Wi-Fi systems have been removed during project design and replaced with partitions within the VAMC Wireless System. Please confirm in advance if this will also be the case for this project, or if we should include public wireless in our bids.

How do we allocate the cost of the Emergency Power system (Gen-set and associated equipment) between Shell and TI?

The RLP does not contain a maximum rentable square footage (RSF) number. Is there a maximum RSF we should use?

The RLP mentions a pharmacy vault, but the provided floorplan does not contain a pharmacy. Will there be a pharmacy component at the facility?

Will there be an extension, preferably 3 weeks, to the RLP due date?

Please confirm the number of OR’s will be required.

Please confirm if there will be an FM200 system for this project.

Please confirm the number of UPS units will be under lessor maintenance.

Please confirm if there will be any specialty items like sterilizers, etc. that will be lessor maintenance responsibility.

Appendix A.5 Section 1.11 (Vehicle Barriers) - Please confirm rated barriers are only needed at the main entrance vestibule.

Lease 3.24.A - Please indicate/clarify what the public areas are? Our interpretation is that this only applies to the main lobby and the elevator lobby.

Lease Section 3.45.A Security for New Construction states “DESIGN-BASIS THREAT –The Lessor is responsible for providing countermeasure provisions outlined in the attached FSL document.” Please confirm that all items listed in the FSL Document are not Shell and that the ASR notation of Shell versus TI is correct. Document.” Please confirm that all items listed in the FSL Document are not Shell and that the ASR notation of Shell versus TI is correct.

RLP 1.02 - Building Quality - "permanent materials in good condition and acceptable to LCO" . Are there permanent façade materials that are not acceptable to the LCO? Such as Exterior Cement Plaster or an EFIS system?

FSL III Item 1.6 Will the loading dock require fencing or a gate if it is on the back staff only parking section of the site? Additionally fencing and gates have often been deemed cumbersome for deliveries and access.

FSL III Item 1.10 Can we assume that it is reasonable that the vehicle barriers to protect pedestrian entrances shall extend past the width of the doors at the entrance by 8-10 ft on each side?

2C -Appendix A_2 VA Leased CBOC Design Narrative Item 4.2.6.1: Patient-Use Corridor Widths: Can we assume that the 6 foot width minimum is gypsum board to gypsum board and if sliding surface "Barn-Door" are used that the minor encroachment does not factor in?

2C -Appendix A_2 VA Leased CBOC Design Narrative Item 4.2.7.4: Typically we have seen 14 ft clear at Main Entrance Canopy and 12 ft clear at Ambulance Canopies. Will these heights suffice?

2C -Appendix A_2 VA Leased CBOC Design Narrative - 2.2.1.1 states that the building is to follow NFPA 99. Patient Care Categories (Category 1, 2, 3 or 4) will determine system requirements (example, the level of Essential Electrical System) found within NFPA 99 and these must be determined by the governing body of the user of the building (the VA in this instance). Can you please identify which Patient Care Spaces within this building will be classified as NFPA 99 Category 1, 2, 3 or 4?

Clarksville TN OPC - Q&A Matrix