36C10F20R0073.docx

36C10F20R0073 Contract Opportunity Presolicitation Notice

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Required Field Contract Opportunity Presolicitation Notice R402 Real Estate Acquisition Support Services (FY21 New Broker

IDIQ) -- TIERED EVALUATIONS

20001 36C10F20R0073 N

SDVOSBC

531210 Department of Veterans Affairs Office of Construction and Facilities Management (36C10F) 425 I Street NW Washington DC 20001 Marcel Parfenti catalin.parfenti@va.gov VA Nationwide https://www.cfm.va.gov/about/index.asp Office of Construction & Facilities Management catalin.parfenti@va.gov Presolicitation Notice Real Estate Acquisition Support Services (FY21 New Broker IDIQ) This is a presolicitation announcement for the Department of Veteran Affairs (VA), Office of Construction and Facilities Management (CFM). A Request for Proposal (RFP) will be issued on this Federal Business Opportunities (www.fbo.gov) website at least 15 days after the release of this Notice.

Real Estate Acquisition Support Services are required to Support VA’s lease portfolio, which is delegated from GSA and therefore requires interested firms to possess a thorough understanding of GSA’s lease acquisitions procedures. Additionally, VA needs real estate acquisition support services to bring lease acquisition projects to completion. VA intends to procure multiple award Broker Services Indefinite Delivery Indefinite Quantity (IDIQ) contract for these Real Estate Acquisition Support Services. This multiple award IDIQ procurement is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB)s or Veteran Owned Small Business (VOSB)s on a tiered evaluation. The prime firms must be active licensed real estate brokers with an approved NAICS Code of 531210. The intent is to award nine (9) contracts; however, number of awards may vary dependent on the best interest of the Government. The term will be one (1) base year and four (4) one-year option periods at the discretion of the Government. The minimum guarantee amount for the base period is $1,000.00. The contract will be a firm fixed price IDIQ contract with a maximum amount of $30,000,000.00 per awardee over the contract period. This contract will be procured in accordance with FAR Part 15, this procurement is best value with tradeoffs. Firms must have an established working office and must be capable of responding to and working on multiple task orders concurrently.

Task Orders (TO) will be awarded using fair opportunity ordering procedures per FAR Part 16.505. The Contracting Officer will determine the acquisition strategy for each task order. All interested firms must review the restrictions of Federal Acquisition Regulation (FAR) Part 9.5 Organizational and Consultant Conflicts of Interest. Contract awardees will not perform any inherently governmental functions as described in FAR Part 7.5. Contractors that receive a task order request for proposal under this IDIQ contract for Module 1 real estate acquisition support services will be restricted from participating in any other commercial contract for that lease acquisition project. All task order will be awarded as firm fixed price for services other than Module 1.

A summary of the Performance Work Statement (PWS) includes:

Module 1 – Lease Acquisition Support Services, CLIN 0001 thru 0004 will be priced as a commission based on the size of the lease facility being acquired. The Contracting Officer will determine whether to procure task orders for Module 1 services using CLIN 0001 thru 0004. Only CLIN 0001 thru 0004 will be allowed for module 1 lease acquisition services at the Task Order level. The services described below may include all or a combination of the following steps: 1) participating in a project orientation with the PM and LCO, other Government personnel, and other contractors; 2) providing GREX support; 3) advertising the requirement; 4) surveying the market and preparing a market survey report; 5) drafting issuing a LCO approved RLP and any RLP amendments; 6) conducting administrative reviews of offers; 7) inputting proposal financial data into analysis tools for LCO analysis and evaluation; 8) providing support to LCO in negotiations and discussions with offerors; 9) preparing the lease documents and any lease amendments, and coordinating required signatures; 10) coordinate Acceptance Inspection(s); and 11) support to VA with data and document calls related to lease acquisition projects in preparing responses for inquiries, such as FOIA inquiries, Congressional and other governmental inquiries, claims, litigation, settlements, and disputes.

The Contractor shall conduct these tasks in accordance with applicable regulations and guidance upon the receipt of a written TO. The level of effort and the amount of travel required for each acquisition will vary dependent on the size and complexity of the transaction. Travel is required on most TOs for lease acquisition services. Lease Sizes:

The Contractor must hold a current real estate state broker license in the United States of America or Commonwealth of Puerto Rico. Additionally, in order to be awarded a lease acquisition TO, the Contractor must provide a real estate broker license covering the state where the lease is being performed.

Module 2 – Lease Related Acquisition Support Services, CLIN 0005 as described in the PWS. Related services include User Group Design Meetings with Lessor; Lessor's Tenant Improvement (TI) Pricing Review; Change Orders; Construction Schedule and Initial Construction Meeting; Construction Progress Reporting; Coordination of VA Occupancy; Pre-Acceptance Submissions, Market research and analysis; Disputes, Protests, Claims, and Appeals, Congressional Inquiries, and FOIA Inquiries; Disputes/Protests, Claims/Appeals; and FOIA/Congressional/Other Inquiries.

Module 3 – Due Diligence Services, CLIN 0006, the Government requires certain real estate due diligence services to bring the lease acquisition process to closure prior to the award of a lease. Due Diligence services include Appraisal, Review Appraisal, Metes and Bounds ALTA survey, Geotechnical study, Cultural Resources Study/ Archology study, Title search, Traffic study, NEPA Environmental Assessment, NEPA Environmental Impact Statement, Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), Windshield Cultural & Archaeological Resource Survey (CRS) Study, CRS Study, and Section 106 Consultations services.

This contract will be procured in accordance with FAR Part 15, this procurement is best value with tradeoffs. The Government intends to award without discussions but reserves the right to conduct discussions. Competitive best value trade off source selection procedures will be used to evaluate proposals. Award will be made to responsible firm(s) offering the best value to the Government after evaluation of technical factors, past performance and total evaluated price including base and all option periods. Offerors must meet the requirements of the solicitation and proposals must be submitted in the requested format and adhere to the specified page limitations.

The Contracting Officer intends to hold a virtual preproposal conference. Details will be announced in the solicitation.

Address all questions in writing to the issuing office via email to Catalin.Parfenti@va.gov with the Subject Line: 36C10F20R0073 | Real Estate Acquisition Support Services. No fax or telephone inquiries will be answered. No other information regarding scope, dates, etc. is available until issuance of the solicitation.

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