36C10F20R0065 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 06-26-2020

VA-20-0000524

003C4

Department of Veterans Affairs Office of Construction and Facilities Management (003C4D) 1425 Tri-State Parkway, Suite140 Gurnee IL 60031

101F

To all Offerors/Bidders

36C10F20R0065

06-02-2020

X

X X

The attached RFIs are in reference to the PACS Upgrade Solicitation. The proposal due date has been extended to July 6, 2020 at 2PM CST

Please find additional information on the attached pages 2 -5

CONTINUATION PAGE

PACS Upgrade RFI’s #1 Important to Note: Final RFI’s are due on Friday, 6/19/2020 at 2pm CST.

Proposals are due on Monday, 7/6/2020 at 2pm CST.

There were 2 scheduled site visits held (June 8-9 & June 15th)

No additional site visits will be scheduled. If your team may need to visit the site for any clarifications, please coordinate with Mr.

Howard Harrison or Mr. Alberto Acquire.

The following were addressed during Site Visit #1

1. The contractor must be licensed with Software House in order to support the current C- Cure 9000 equipment. Government personnel has confirmed that they will register the awardee as the Integrator of Record.

2. Warranty documentation under 2.2.1 – Contractor was unsure how they were expected to provide warranty documentation for existing equipment and new equipment within 30 days.

The warranty on the software and computers are currently near expiration. There may be a few cameras with little warranty left, but that is unlikely.

3. Contractors inquired about pricing of Option CLINS in Schedule B. Contractors are currently only required to submit pricing on the Base award (Site Assessment). The site assessment must be completed prior to presenting and pricing options.

Additional RFI questions and answers

1.) Who are the current and expected future OEM/Vendors for the following current systems:

PACS, CCTV, IDS, Duress, Visitor Management, Fire, Bldg control systems-locks?

PACS- No current maintenance contract CCTV-No current maintenance contract Visitor Management- managed in-house Fire- Taylor Security separate from PACS Bldg Control Systems-locks-No outside vendor

2.) Does the scope of facility encompass just the buildings communicated (Austin-Bldg 5; Waco-Bldg 92) or are all additional buildings on these campuses in scope?

Yes. Only Austin Bldg 5 and Waco Bldg 92.

3.) For the BEST option, is the VA open to piloting innovative solutions (facial recognition, machine learning for suspicious behavior, gunshot sensors, drone surveillance/UV)

Yes. The only limiting factors is our preference to keep CCure9000.

4.) Given all Line Item Number require pricing, is this only for our anticipated contractor labor - not to include BOM order amounts based upon the discovery/design assessment phase?

Please only price CLIN 1 – Site Assessment for the initial proposal.

The awardee will provide remediation options and price the Option CLINS.

5.) Will all BOM identified for Option 1 and follow-on Options be directly invoiced by the OEM and paid directly from VA or will the Contractor be responsible for all purchasing?

The contractor will be responsible for purchasing all materials.

6.) Is there a NTE budget for Phase 1?

No, there are no NTE budgets.

7.) Is there a NTE budget for the entire SOW?

No, there are no NTE budgets.

8.) Are there any incumbent prime or sub or independent contractors that will need to handoff current efforts or may be involved with installation of new components? If so, can you provide their contact information?

There is no incumbent contractor that will hand off anything for this requirement.

9.) Is all documentation delivered in digital form or both digital and hard copy? If hard copy, how many copies per location?

Documentation can be digital

10.) For the Installation Preparation Design Drawings - do we assume Construction-level Work Plan drawings with electrical, network and the PACS/ESS layered?

As-Builts in CAD files 11.) Are Fire Protection Systems within the scope of the assessment?

No

12.) Are there specific security requirements for active shooter reaction plans or natural disasters?

No, open to suggestions.

13.) Is the Contractor responsible for Information Security requirements for all systems?

Yes

14.) The SOW says that at some point, the current access cards will be replaced by the “new FIPS 201-1 smart cards” and that “logical access control systems must be upgraded to use PIV credentials.” However, while on site, the Facility Manager said that the card scanners and access cards would remain the same.

Just wanted to clarify on this as it will affect the scope of the assessment.

Please follow the guidance from the SOW to upgrade all systems to use PIV credentials

15.) The Facility Manager mentioned that numbers of hardware such as replacement or new cameras for each Location were already provided to the COR. Can you share those numbers?

Attached is a list of the current hardware and locations. This dilapidated equipment (hardware) should be replaced and upgraded to modern technology. Contractors may have different options or recommendations available to us. The only limitations we have is that we desire to keep CCure

16.) Does the below already existing at these sites or will this be needed?

This is pulled from the Mission Critical Design Manual

10.2.1.5 Credentials and enrollment interface: with the development of the HSPD-12 based architecture, credentialing and badge issuance are separate from the PACS.

Facility level enrollment station will be required; however, credentialing and badge issuance will be accommodated by a separate non-PACS system. The facility level enrollment station will allow the PIV badge holder to be programmed for facility level access permissions. Credential validations shall comply with OMD 11.11, FICAM, and NIST SP 800-116, and shall use PKI authentication method.

Yes we have a HSPD-12 credentialing and badge issuance station.

These are two separate systems

17.) Is the pricing sheet going to be revised per the initial pre-bid dialog around doing the survey and

The initial proposal should only include pricing for CLIN 1 – Site Assessment.

Option CLINS will only be priced by the awarded contractor.

18.) Without a complete survey, how should we proceed with our proposal to ensure we cover all the needed improvements?

The survey is what will be awarded. The improvements will be determined during the base award pe

19.) What will the award be based off?

The award will be based off the attached evaluation factors.

Additional PACS info