36C10F18R0452_6.docx

36C10F18R0452 Attachments

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

of 87 36C10F18R0452 X 12/06/2018 915-007 Department of Veterans Affairs Office of Construction and Facilities Management (003C4D) 1425 Tri State Pkwy, Suite 140 Gurnee IL 60031 Department of Veterans Affairs Office of Construction and Facilities Management (003C4D) 1425 Tri State Pkwy, Suite 140 Gurnee IL 60031 Jeff Gerbensky 224-610-7330 This is a Two-Phase Design-Build Construction Solicitation-All qualified offerors may submit for Phase I. After Phase I evaluation completion, selected Phase II offerors will be notified with instructions for Phase II submission.

This project is being solicited as a TOTAL SMALL BUSINESS SET-ASIDE.

The Contractor shall provide and furnish all supervision, labor, materials, tools, transportation, supplies and travel necessary to expand and improve the Abraham Lincoln National Cemetery. The purpose of this project is to enable an existing national cemetery to continue to provide burial services for eligible veterans in and around the Elwood, Illinois area by providing approximately 10 years of continued burial service to a veteran population of over 452,650 who has been served by this national cemetery since it opened in 1999.

This project includes the third construction phase of cemetery development and will develop approximately 50 acres of undeveloped land to provide approximately 21,900 gravesites, including both casket and cremation sites in new burial sections. In addition to gravesite development, construction will include all items provided in this solicitation. See Section B. Project Scope and Schedule

The project shall include an Early Turn Over (ETO) phase consisting of approximately 1,500 pre-placed crypts, 500 in-ground cremains gravesites, and associated site improvements within 15 months of approval of construction documents.

The anticipated cost range for this project is between $20,000,000 and $50,000,000.

The NAICS Code is 237990 (Other Heavy and Civil Engineering Construction) with the size standard of $36.5 Million.

Please submit all questions regarding the solicitation and supporting documentation in writing using the Pre-Proposal Inquiry (PPI) submission attachment provided within this solicitation. The PPI attachment shall be submitted by email to jeffrey.gerbensky@va.gov. Phase-One questions will be accepted until December 18, 2018, 12:00 PM Central Time.

All Offerors are responsible for monitoring and downloading attachments and amendments from FedBizOpps (www.fbo.gov.)

A pre-proposal conference and site visit will be held during Phase II of the RFQ/RFP.

Phase-One Proposals are due January 16, 2019, 12:00 PM Central Time to the address listed in Block 7 of this form.

1,400 X X 52.211-10 X See Below

12:00PM CST

01-16-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

To be submitted in Phase II only.

101F Department of Veterans Affairs Office of Construction and Facilities Management (003C4D) 1425 Tri State Pkwy, Suite 140 Gurnee IL 60031 Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 Jeffrey C Gerbensky Contracting Officer

Table of Contents

INFORMATION REGARDING BID GUARANTEE AND BONDS

(a) A bid guarantee will be required with each Phase II Price Proposal. See FAR 52.228-1 in this solicitation for more information regarding this requirement. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of Phase II Price Proposals, will require rejection of the Phase II Price Proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(b) the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

DESCRIPTION OF WORK: SEE BLOCK 10 OF SF 1442.

Cost Range: $20,000,000.00 to $50,000,000.00.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

NOTICE TO OFFERORS Comment by Steele, Alicia M. (CFM): Maintain consistency with the term “Offeror” used throughout the document THIS REQUEST FOR PROPOSAL IS ISSUED AS A TWO-PHASE DESIGN BUILD PROCUREMENT (REFERENCE FAR 36.3). THE TIME AND DATE SET FORTH WITHIN IS FOR RECEIPT OF PROPOSALS FOR PHASE I ONLY. PHASE II REQUEST FOR PROPOSAL WILL BE ISSUED ONLY TO THE SUCCESSFUL OFFERORS DETERMINED TO BE THE MOST HIGHLY QUALIFIED FROM PHASE I.

ALL INQUIRIES CONCERNING THE RFP MUST BE SUBMITTED IN WRITING, BY EMAIL, TO THE BELOW ADDRESS. REQUESTS FOR INFORMATION MUST BE RECEIVED NO LATER THAN THE DATE & TIME SPEFICIED ON PAGE 1 OF THIS SOLICITATION, FORM 1442, IN BLOCK 10, IN ORDER TO PERMIT ADEQUATE TIME FOR THE GOVERNMENT TO REPLY TO INQUIRIES.

YOU MUST USE THE ATTACHED PRE PROPOSAL INFORMATION (PPI) EXCEL SPREADSHEET & SEND YOUR INQUIRIES TO THE ATTENTION OF Jeff Gerbensky at Jeffrey.gerbensky@va.gov. It is recommended to use a read receipt or call for verification of receipt, 224-610-7330.

YOUR PROPOSAL SHOULD BE ADDRESSED TO:

Note: Offerors may submit proposals with or without a Project Labor Agreement (PLA.) The PLA shall fully conform to the Federal Acquisition Regulation (FAR) Subpart 22.5 Project Labor Agreement for Federal Construction Projects. No additional points or weight will be assigned to proposals submitted with a PLA. PLA proposals will not be given additional weigh towards their technical proposals or towards selection of a proposal for award. Offerors who chose to provide a proposal including a PLA shall do so in compliance with FAR 52.222-33 and FAR 25.222-34

A. PREAMBLE

This preamble is provided for informational purposes only to assist Offerors with understanding the unique features of this solicitation. It is not intended to address all of the requirements of the solicitation. In the event of discrepancies between the contents of this preamble and the solicitation, provisions within the solicitation will prevail.

A.1 Overview This solicitation is for the qualifications phase (Phase I) for the Design/Build of the Abraham Lincoln National Cemetery Phase III Project. The primary objective of this project is to award a single Design-Build contract for the expansion of the National Cemetery.

A.2 Contract Characteristics The Government intends to award a Design-Build, Firm Fixed Price contract for this project. Selection of Phase I participants may be made without discussions. A two-phased, best value design-build selection process in accordance with Federal Acquisition Regulation (FAR) Part 36.3 will be utilized for this source selection. This solicitation, Phase I, is a Request for Qualifications. Successful Offerors from Phase I will be invited to submit proposals in response to the Phase II Request for Proposals (RFP). The Phase II Proposals require the submission of a narrative and supporting documents to demonstrate an understanding of the project. All documents submitted for the Phase II response will become the sole property of the Government without reservation and may be used in any means determined by the Government.

A.3 Guiding Principles Each National Cemetery exists as a national shrine worthy of the sacrifice of our National Veterans and their families. National Cemeteries carry expectations of appearance that set them apart from private cemeteries. VA will continue to maintain the appearance of National Cemeteries as national shrines dedicated to preserving our Nation’s history, nurturing patriotism, and honoring the service and sacrifice Veterans have made.

The overarching goal for this acquisition is to design, renovate and build additional interment sites and facilities at the Abraham Lincoln Nation Cemetery in Elwood, Illinois, worthy of a national landmark. The Government seeks to work in an effective partnering relationship with the successful Offeror to accomplish this goal.

A.4 Challenges The successful design/build team will need creative solutions to address the following significant challenges:

1. Completion of Master Planning/Bridging Documents consistent with NCA Design Standards as tailored for a design-build project.

2. Designation of Construction of Early Turnover (ETO) section by required date, if necessary.

3. Designation of Completion of Cemetery construction without impacting cemetery operations.

4. Designation of working with local agencies having jurisdiction over certain elements of this project such as, but not limited to, existing landfills, landfill monitoring, wetlands, storm-water management, easement restrictions, and conservation districts.

A.5 Partnership The degree of success of this project will depend largely upon the nature of the relationship between the Contractor/Design-Builder and the Government. The Government’s intent is to work with the Contractor/Design-Builder as an integrated team with common goals of improving quality, improving productivity, achieving cost savings, and achieving other economies and efficiencies across the full spectrum of performance. To the greatest degree possible, the Government intends to adopt commercial practices to accomplish these goals. The Government will provide the Contractor/Design-Builder maximum flexibility to determine specific work methods that satisfy the performance-based requirements in the contract.

The Government expects the Contractor/Design-Builder to produce a professional and complete design in accordance with VA and industry standards, construct in strict compliance with the approved plans and specifications, take customer preferences into consideration, participate with the Government in continuous improvement activities (such as optimizing the phasing of the effort such as utilizing fast-track design-build approaches), and proactively address risks and challenges to project success. The Government also intends to work with the Contractor/Design-Builder to devise and implement processes that are appropriate for this design-build project, that maximize efficiency, and to provide the Government insight into project progress.

The Department of Veterans Affairs, Office of Construction and Facilities Management (CFM) issues this Request for Qualifications (RFQ) soliciting qualifications from those design/build contractor teams interested in designing and constructing the Abraham Lincoln National Cemetery Phase III Project. CFM is the project office for this effort. The design and construction services described herein are being procured as a Total Small Business set-aside.

All correspondence in conjunction with this solicitation should be directed to the Government’s Point of Contact (POC) Jeff Gerbensky, Contracting Officer, Phone: (224) 610-7330, E-mail: jeffrey.gerbensky@va.gov.

The National Cemetery Administration (NCA) is one of three Administrations within the U.S Department of Veterans Affairs (VA) that provide for the delivery of services and benefits to Veterans. NCA is responsible for providing cemetery services to Veterans and other eligible persons pursuant to the provisions of the National Cemeteries Act of 1973 and other statutory authority and regulations (38 U.S.C. 2306, 38 U.S.C. Chapter 24, 38 CFR Parts 38-39.) NCA’s responsibilities include the operation and maintenance of 135 National Cemeteries, and the construction of new National Cemeteries.

The purpose of this project is to enable an existing National Cemetery to continue to provide burial services for eligible veterans in and around the Elwood, Illinois area. This proposed investment will provide the third major phase of development by providing an additional 10 years of continued burial service to a Veteran population of over 452,650 who has been served by this National Cemetery since it opened in 1999. Without this project NCA is projecting gravesite depletion of casketed gravesites by FY 2022. This project will provide for sufficient full-option burial inventory until FY 2032.

B.2.2 Project Requirements This project will develop approximately 50 acres of the 825 undeveloped acres remaining at Abraham Lincoln National Cemetery. The design and documentation of this project will be accomplished following the National Cemetery Administration (NCA) Facilities Design Guide and the VA program Guide (PG-18-15, Volume D), A/E Submission Instructions for National Cemetery Projects. The design will culminate in the preparation of VA approved contract documents, construction drawings and specifications, to be used for construction purposes.

This project will comprise the third construction phase of cemetery development, and will primarily include the construction of additional burial facilities intended to provide 10 years of service on existing, undeveloped land. This investment will develop approximately 21,900 gravesites, including both casket and cremation sites in new burial sections. Also included in this project will be necessary renovations/upgrades to the existing elements and features within the cemetery.

Project design requirements shall include preparation of Schematic Design, Design Development, Construction Documents, and “As-Built” Record Drawings. The Contractor/Design-Builder shall be responsible for the preparation of all design and construction documents for all work activities to support the construction of the Phase 3 cemetery expansion and improvements in accordance with the Bridging Documents and all applicable VA/NCA design guides found on the VA’s Technical Library web site, and all applicable Federal, State, and local rules and regulations.

All design and construction documents shall be prepared in accordance with the most current version of NCA’s PG-18-15, Volume D, A/E Submission Requirements for National Cemetery Projects. Submissions shall meet or exceed the stated requirements. The Contractor/Design-Builder’s architecture-engineering services shall include the design of all elements/disciplines needed to accomplish this phase of the project and meet the submission requirements prescribed in PG-18-15 Volume D for Schematic Design (SD-1&2), Design Development (DD-1&2), and Construction Documents (CD-1, CD-2, and RTC Construction Documents).

This project will expand the burial capacity by developing about 50 acres of land with approximately 12,000 pre-placed crypt gravesites for casket interments including 600 oversized, 600 traditional gravesites, 3,000 garden niche cremains sites, and 5,700 columbarium niches, for a total of 21,900 interment sites. The Bridging Documents supplements and further clarifies the minimum requirements for this project’s program requirements.

1. Casketed Remains:

- not less than 12,000 pre-placed crypt full casket gravesites of which 1,500 will be delivery as part of the Early Turnover (ETO) requirement.

(1.1) Oversized/ Private Vault Casket Burial Section:

- not less than 600 oversized pre-placed crypt full casket gravesites.

- not less than 600 in-ground traditional full casket gravesites (to accommodate private vaults) with headstone support system.

1. Cremated Remains:

- not less than 3,000 in-ground cremains sites of which 500 will be delivery as part of the Early Turnover (ETO) requirement.

- not less than 5,700 columbarium niches

The performance period for the design and construction of the project is 1,400 calendar days (410 days from NTP to delivery and VA approval of RTC documents and 990 calendar days construction period) from Notice to Proceed (NTP). Construction of the early turnover (ETO) section and associated site improvements shall be delivered to NCA for operational purposes within 15 months of approval of ETO RTC contract documents.

The Contractor/Design-Builder is responsible for the quality, accuracy, and completeness of the documents and is required to meet or exceed the scope as outlined above. Requirements contained herein are minimums, all work should be at the level of accepted work for professional disciplines and trades performing this type of work. The Contractor/Design-Builder is responsible for coordinating the documents to determine specific design and construction requirements, eliminate errors and omissions, and for producing a complete set of drawings in accordance with standard professional practices. Complete and accurate coordination between the disciplines and quality control of sub consultants’ work is required. All drawings will require a professional license seal and signature by the discipline responsible for the work.

B.2.3 Operational Considerations Each National Cemetery is managed by VA National Cemetery Administration (NCA) personnel in conformance with national and regional (Memorial Service Districts – Midwest District) policies, priorities, goals, and objectives. Abraham Lincoln National Cemetery is operated and maintained by full time, local NCA staff supervised by the cemetery director. Operating hours are Monday through Friday, 8:00 am – 4:30 pm.

The functions of a National Cemetery include the operation and maintenance of all aspects of the cemetery. Typically, this includes burial of veterans and eligible family members, the interment of cremated remains, and the placement and maintenance of a headstone or grave marker. Cemetery operations include the conduct of Memorial Day and other special ceremonies, as well as the care of graves, structures and grounds.

B.2.4 VA’s RFP A/E VA has retained the services of an RFP A/E to prepare an updated Master Plan and Bridging Documents for the Phase 3 Expansion Project which will service as the basis for the Contractor/Design-Builder to design and construct the project in accordance with VA/NCA policies and procedures, National Cemetery Administration (NCA) Facilities Design Guide and the VA program Guide (PG-18-15, Volume D), A/E Submission Instructions for National Cemetery Projects, and Federal, State, and local jurisdiction having authority. In a consultant capacity, VA’s RFP A/E will be intimately involved in the design and construction of the project representing the interests of VA through design peer reviews, acting as VA’s commissioning agent, responding to RFI’s, reviewing cost proposals, and other duties typical of construction management services in a Design/Build setting.

Topographic survey. VA shall provide a copy of the “as-built” topographic survey of the 200-acres used for the master planning of Phases 3 through 8. The Contractor/Design-Builder shall be responsible for obtaining additional topographic and site survey for the entire Phase 3 limits of work needed for the proper design and construction of the Phase 3 program requirements. Where necessary, incorporate boundary adjustments resulting from real property actions.

NEPA documentation – Environmental compliance. The Environmental Assessment (EA) shall be provided by the VA. The Contractor/Design-Builder shall be responsible for compliance with the findings and recommendations of the EA.

Historic analysis - Section 106 Compliance. Contractor/Design-Builder shall comply with all requirements as stipulated in agreements with the State Historic Preservation Office.

Geotechnical investigation. Comply with the recommendations presented in the geo-technical report for the Phase 3 project date April 30, 2018 prepared by Terracon Consultants, Inc. of Naperville, Illinois.

B.2.5 Schematic Design, Design Development and Construction Documents The preparation of design will include all work activities to support a design for the cemetery expansion and improvements in accordance with the updated cemetery Master Plan and Bridging Documents. The Contractor/Design-Builder will become familiar with the PG-18-15, Volume D, A/E Submission Requirements for National Cemetery Projects, and provide submissions that meet or exceed the stated requirements. Contractor/Design-Builder services will include all of the design elements/disciplines needed to accomplish this phase of the project and meet the submission requirements prescribed in PG-18-15, Volume D, for Schematic Design (SD-1 & SD-2), Design Development [DD-1 and DD-2] and Construction Documents [CD-1, CD-2, and Final Construction Documents.] VA estimates that, for this phase of the project, the following Design Elements (disciplines) will be required: Civil, Site Development, Roads and Infrastructure, Stormwater Management, Cemetery Planning, Architectural, Structural, Irrigation, Water Studies, MEP, Landscaping, Utilities, Site Improvements, LEED & Sustainability, Environmental, Historic Preservation, Specification Writing, Cost Estimating, and CPM scheduling.

B.2.6 Design Criteria Design criteria contained in the NCA Facilities Design Guide will give the A/E an understanding of the unique requirements of cemetery operations and of each of the Elements or Features that make up a national cemetery (http://www.cfm.va.gov/til/nca.asp). Detailed Functional Requirements, Relationship diagrams, and Narrative are described.

Originality and imaginative design relationships between site and structures, vehicular and pedestrian areas, visual elements, open and screened areas, and their relationship to each other should be combined to produce a plan that is both functional and aesthetic. Materials used should express strength and permanence, should reflect the regional vernacular, and should be consistent with and complementary to the style of the existing cemetery facilities. The intent is for all new construction to utilize the existing palette of materials and colors.

The location, orientation, and design of all features and plantings shall consider climatic conditions to reduce heating and cooling requirements. The A/E will consider the impact of prevailing wind, sun, and precipitation patterns on the functional design elements.

The contractor shall follow VA guidance on Energy Efficiency and Sustainable Design as contained in topics 15 and 16 of VA Program Guide PG-18-3, Design and Construction Procedures.

Accessibility. All features of the development (except gravesites) shall be readily accessible to and usable by people with disabilities, in compliance with the Americans with Disabilities Act-1990, Architectural Barriers Act of 1968, as amended, and local accessibility requirements. To achieve compliance, the National Cemetery Administration uses as its standard for building and facility design the Architectural Barriers Act Accessibility Standard (ABAAS). The standards are found at the following URL: https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards. It is NCA policy to make all cemetery structures accessible without the use of special facilities for the disabled. The contractor is responsible for checking to see whether there are local accessibility requirements to be considered. The criteria of these ABAAS should be considered a minimum in providing access for the physically disabled. Dimensions that are not stated as “maximum” or “minimum” are absolute. All dimensions are subject to conventional industry construction tolerances except where the requirement is stated as a range with specific minimum and maximum end points.

In addition to specific design criteria contained in the Statement of Work, the following design and general guidance applies to the project. It can be accessed from the VA web site at the following URL:

B.2.7 VA Resources CFM will provide the following from previous projects at Abraham Lincoln National Cemetery during the Phase Two solicitation. CFM does not guarantee the accuracy of any information contained therein.

1. Topographic Survey Maps

2. Geotechnical Report

3. Agricultural Soils Report

4. Existing Master Plan

5. Construction Drawings/As-builts from previous expansion phases

6. Columbarium Project (Minor Project) – as-built document

7. Environmental Report

8. Resource Avoidance Report

9. Recent updated specifications

10. Draft Site-Specific Environmental Assessment VA will provide customer representation, and access to maintenance staff and engineering staff as needed.

VA will provide government-furnished material for construction as follows: Sufficient marble niche covers to be installed by the construction contractor in the new columbarium.

The table below is a summary of submission milestones and their associated submission components which are further described in PG-18-15, Volume D.

Target Date

SCHEMATIC DESIGN

· Environmental and historic status analyses

· Code analysis

· Supplemental Geotechnical reports

· Schematic site development and analysis

· Schematic building plans and elevations

· Basis of Design, Narratives, and reports

· Other specified requirements for interior design, engineering, cost estimate, and CPM

· Internal VA review

· A/E meeting w/ VA

· Written comments to A/E

· Schematic architectural layout with all comments incorporated

· Updated Basis of Design (BOD), narratives, and reports Comment by Steele, Alicia M. (CFM): What is BOD? Define acronym Comment by Gerbensky, Jeffrey C.: Basis of Design

· Updated color boards

· Other specified requirements for interior design, engineering, cost estimate and CPM

· Internal VA review

· A/E meeting w/ VA

· Written comments to A/E

DESIGN DEVELOPMENT

· Updated reports, BOD, and narratives

· Updated color boards

· Assume 15-day review period

· Internal VA review

· A/E meeting w/ VA

· Written comments to A/E

· Updated reports, BOD, and narratives

· Updated color boards

· Assume 15-day review period

· Internal VA review

· A/E meeting w/ VA

· Written comments to A/E

CONSTRUCTION DOCUMENTS

· Final reports, BOD, and narratives

· Final color boards

· Internal VA review concurrent with Peer Review

· 30-day Peer Review

· A/E meeting w/ VA

· Written comments to A/E

· Final reports, BOD, and narratives

· Final color boards

· Final internal VA review for resolution of prior comments (15 days)

· Written comments to A/E

· Electronic files for drawings and specifications

· Record submission only

· No comments

RECORD DOCUMENTS

· CAD files for drawings

· Project Manual

· Warranties

· Assume completion during punch-list and construction close-out period.

· Record submission only

B.2.9 General Submittal Standards & Requirements Each submission will meet the specific requirements stated in PG-18-15, Volume D, A/E Submissions for National Cemetery Projects.

Drawing Sheets All plans are to use the standard VA/NCA title block. VA will provide an electronic version if the contractor requires it. Sheet size is 30” x 42”.

All drawings shall be bound, along the left margin, into sets in the order of the drawing symbol list contained in this scope. At each submittal, the set of drawings will have a cover sheet. The binding must not obscure any information on the drawings.

Each sheet as well as all materials submitted will be clearly labeled above the title block, what submission it is, corresponding to the required submissions in this scope of work and PG-18-15, Volume D, A/E Submissions for National Cemetery Projects, i.e., “Master Plan 3”, “Design Development 2” submittal, "95 percent Construction Documents Submittal,” etc. This label will be changed after each review and removed prior to printing the bid sets.

Drawing Cover Sheet Each set of drawings will have a cover sheet which indicates: VA project title, VA project number, index of drawings in the set, names, addresses and phone numbers of all associated A/E firms, vicinity map, site location map, cemetery map showing project location, and other pertinent project information. A complete legend of drawing abbreviations and drafting symbols for all disciplines will be included either on the cover sheet or on a second sheet immediately following the cover.

Graphic Standards Drawings shall have graphic scales, north arrow (either true north or plan north; orientation shall be consistent throughout drawings unless otherwise approved by the VA Project Manager [PM]), title block, and key plan clearly identifying the drawing component within the overall plan. Each drawing, booklet, and other supporting submittal, including cover sheets, shall be clearly and consistently identified throughout the design process with the project title, location, building, phase, section, and segment. Each sheet will be clearly labeled above the title block, what submission it is corresponding to the required submissions in this scope of work. Each sheet will have a key map for locating and orienting individual drawing sheets to the whole site.

Plans must clearly demonstrate what new work is and what is existing and what is to be demolished. New work must be graphically bolder than existing work. For example, existing items to remain may be screened, with new work shown solid. Demolition work shall be shown by dashed lines.

Drawings using match lines must not overlap information. All information must stop at the match line and resume at the corresponding match line.

Detail sheets should be organized logically and present the material intended in an orderly way, for example, head, jamb, and sill should be arranged as such from top to bottom, not randomly placed on the sheet as space allows. Items with plan, front and side views should be arranged in that context to one another. Each detail must be clearly labeled and the scale indicated. There should be one door schedule and one window schedule for all buildings in the project. There should be a color and finish schedule for each building, located on the same sheet with the respective floor plan.

A comprehensive legend of the abbreviations and symbols used on all of the drawings shall be provided on the cover sheet or immediately following the cover sheet.

Computer Aided Design and Drafting (CADD) Contractor shall supply all drawings in AutoCAD format in accordance with the United States National CAD Standard, Version 4.0 © National Institute of Building Sciences 1999-2007. The standard includes presentation graphics, level/layer assignments, electronic file naming, and standard symbology. These standards are available at the Internet website: http://www.nationalcadstandard.org/ If the contractor performs their project design work in two different CADD formats, the electronic file compact disk submission to the National Cemetery Administration shall be in only one unified CADD format. The conversion and the integrity of the drawings is solely the responsibility of the Architect/Engineer. All CADD files created for this project shall be the property of the Department of Veterans Affairs.

The external label for the electronic submittal shall contain at a minimum:

1. VA Project Number

2. Format and version of the operating system software used

3. Name and version of utility software used for preparation (e.g., compression/decompression, if applicable) and copying files to media

4. Sequence number of the digital media

5. A list of the filenames on the digital media, as space on the label permits.

Reports/Calculations/Studies/Analyses/Estimates/Specifications Submit 8 ½” x 11” copies of all required calculations, cost estimates, and specifications. All letter reports will be labeled with the VA project name, VA project number, name(s) of A/E consultants, and date and title of the report or estimate. Final submittal of specifications shall be in Microsoft Word format on compact disc. Foldout sheets, up to 11" x 17", for graphics may be incorporated in the reports.

Specifications shall be prepared using National Cemetery Administration (NCA) Master Construction Specifications. Submissions shall show changes to master by using the "Track Changes" function. Each submission shall indicate changes from the previous submission, not all changes to the master. Specifications submitted at the end of each phase (not for each review) shall include all changes.

The contractor shall submit minutes of meetings and teleconferences with VA, the contractor, NCA, and other contractors and agencies.

All submitted documents shall be updated as per written responses in a mutually agreeable electronic review and correction tracking system to reflect review comments from previous phase and further development. The contractor shall verify that all changes based on the review of the previous phase have been entered into the electronic review and correction tracking system and approved by the VA PM.

Distribution of Design Submittals by A/E (also refer to PG 18-15 Volume D) Recipients:

VA STAFF

Submittal addresses and contact information:

Construction Service 425 Eye Street, N.W., Suite 6W 417E Washington, DC 20001 Attn: Kevin W. Dix

(202) 632-1850-voice

(202) 520-1951-cell kevin.dix@va.gov

Midwest District Indianapolis Regional Office Minton-Capehart Federal Building 575 North Pennsylvania Street Indianapolis, IN 46204 Attn: Tom Koerting

(317) 916-3798-voice

(317) 9624-cell thomas.koerting2@va.gov