36C10E23Q0055 0001_1.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

VA

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Division 1800 G. Street N.W.

Washington DC 20006 00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Division 1800 G. Street N.W.

Washington DC 20006

36C10E23Q0055 04-12-2023

X X X Wednesday, April 26, 2023 @ 0800 AM, EST See CONTINUATION Page x

1. Amendment 0001 is written to address vendor questions. See attached Vendor Q&A.

2. Quotes must be received via email no later than Wednesday, April 26, 2023 @ 0800 AM, EST.

3. No other changes to solicitat ion 36C10E23Q0055.

KIMBERLY TOMASI

Contracting Officer

VA-VBA-2020-E4F22765

A0001 - VENDOR QUESTIONS & ANSWERS (Q&A)

RFQ – 36C10E23Q0055

VETERANS BENEFITS ADMINISTRATION

SHREDDING SERVICES

QUESTION: P. 5. 5.a. and 6.b. VA Directive 6371 was established as the guideline for secure document destruction and does not mention a particle size for either interim or final destruction. 1x5mm is generally reserved for classified material and cannot be achieved onsite by a typical mobile shredding truck. For CUI, the 1x5mm particle size is achieved at a pulp mill through the de-inking and pulping process. This meets the two-step process described in CUI Notice 2019-03. Since shredding companies do generally not own a pulp mill, can this paragraph please be revised to follow the wording in VA Directive 6371, with the NARA CUI Notice two-step process noted as guidance for achieving 1x5mm during the final destruction accomplished by the paper mill?

ANSWER: P.2.5.a. The contractor shall arrive with equipment capable of picking up, loading, and on-Site destruction shredding bins at the identified location provided in Section 2.0. Contractor’s owned and operated equipment shall produce crosscut shred particles not larger than 1 mm x 5 mm or pulverize/disintegrate paper materials using disintegrator devices equipped with 3/32-inch security screen.

QUESTION: P. 11, 10. In general recycling facilities are not certified by NAID unless they are also a shredding company, and pulp mills are not certified by NAID. Will an agreement for responsible disposal with the recycling be sufficient documentation?

ANSWER: P.10.10. Contractor shall ensure personally-identifiable information (PII) and other sensitive temporary records are handled in a secure manner. At a minimum, this contract shall require documentation that any contractor who will handle the records until final destruction is completed, is bonded, insured, National Association for Information Destruction (NAID) certified for paper/printed media destruction and can provide reasonable physical safeguards for the data throughout the destruction process

QUESTION: P. 43, E2. Can the past performance examples be in a separate document from the technical experience document? Or can the latter be extended to three pages?

ANSWER: The past performance information can be provided in a separate document with the quote.

QUESTION: Is there a current contract for the work being solicited? If so, please provide the contract number and the annual contract amount.

ANSWER: See contract 36C10E20F0060 via: FPDS-NG ezSearch

QUESTION: What is the volume number of paper that needs to be shred?

ANSWER: Refer to RFQ 36C10E23Q0055, Section B.2 - Statement of Work.

QUESTION: what size container is necessary to hold paper?

ANSWER: Refer to RFQ 36C10E23Q0055, Section B.2 - Statement of Work.

QUESTION: onsite or offsite shredding?

ANSWER: On-site