36C10E20Q0193-001.docx

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Artwork in newly renovated administrative offices.

Sources Sought and Design Submittal for design competition 20006 36C10E20Q0193 05-26-2020 N 541490 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 Daniel Pagone daniel.pagone@va.gov Department of Veterans Affairs Regonal Office 380 Westminster St.

Providence, RI 02903

USA

Sources Sought and Design Competition

The Veteran Benefits Administration is seeking sources for an artist to provide concept drawings, or specifications for review for a Design Competition.

The Department of Veterans Affairs, Providence Regional Office, is contracting for an artist to provide some creative and inspiring artwork to the newly renovated spaces. This artwork will be designed to be therapeutic and rejuvenating. The specific dimensions of the final product is listed below in the Scope of Work.

All interested parties will provide by email to daniel.pagone@va.gov 3:00PM EDT 26 May 2020 no more than a 4 MB file of concept including original work by the artist design drawings (if available) and concept of completing the work. The competition is for original Artist Work only do not provide someone else’s work or concept. Please also provide Contact information and Company Name, DUNS Number and Small Business Economic Status. Again by email to daniel.pagone@va.gov only.

The design concepts will be reviewed by the end user for adequacy to the general concept of Veteran Themed original works to enhance the Veteran Experience. A firm-fixed price contract will be considered to the best representative design from this competition. Please see the below Statement of Work for further detail.

Questions can be directed to daniel.pagone@va.gov .

Statement of Work- First Impression Art Work

1. Contract Title: First Impressions Artwork

2. Background: Contractor is required to create artwork in newly renovated administrative offices on the 2nd,3rd and 4th floors

3. Scope: The Department of Veterans Affairs, Providence Regional Office, is contracting for an artist to provide some creative and inspiring artwork to the newly renovated spaces. This artwork will be designed to be therapeutic and rejuvenating. Some of the artwork will be attached to permanent resin panels and glass walls in various locations explained in the specifications. This project will also include three original 4’h x 8’w paintings in three separate locations explained in the Description/Specification. These three paintings will also have LED track lighting installed on the ceiling.

4.1 The period of performance for services – It is expected that artwork will be completed within 10 weeks after completion of each construction phase. Completion of all artwork could take up to a year depending on the progress of each construction phase.

4. Description/Specifications: Vendor shall provide all labor, materials, equipment, transportation and supervision necessary to create artwork in the locations listed below.

Artwork and Locations:

3rd Floor Locations

Resin Panels

(4) 4’ h x 3’ w Original drawings and paintings to be created for four architect specified resin panels. High resolution digitally printed images of original artwork will be provided. Printing and installation for the LED Artwork w/Resin Panels is going to be done by the General Contractor.

Glass Wall Digitally printed decals from original artwork to be applied on the glass panels.

(1) 6’10” h x 9’5” w painting for glass decal

Director’s Reception Area This area’s paintings will include Rhode Island landscapes with figurative representations of veterans, and address such themes to include camaraderie, service and patriotism.

Wall Three- dimensional framed oil painting layered with translucent fabric.

(1) 4’ h x 8’ w paining framed with fabric layer

Glass Wall

(1) 6’ 9” h x 3’ 9” painting for glass decal – Digitally printed decals from original artwork to be applied on the glass panels.

2nd Floor This area will be a timeline of historical themes depicting conflicts throughout our military history, including current engagements.

(1) 4’ h x 8’ w paining framed with fabric layers

4th Floor The artwork on this floor will proceed with historical timeline

(1) 4’ h x 8’ w painting framed with fabric layers

5.1 Deliverables/Progress Payments: The artwork work will be completed in six phases to be completed 10 weeks after each phase of construction is completed.

1. Phase 1- 3rd Floor Resin Panels

2. Phase 2- 3rd Floor Glass Wall

3. Phase 3- 3rd Floor Directors Office Reception Area Glass Wall

4. Phase 4- 3rd Floor Directors Reception Area Wall Art

5. Phase 5- 4th Floor Wall Art

6. Phase 6- 2nd Floor Wall Art

4.2 The artist will be escorted to the locations, where the artwork will be located.

5.3 Contractor Responsibility:

5.3.1 Contractor shall be responsible for any damages caused by his/her employees and shall repair of replace damaged systems/equipment immediately at no additional cost to VA.

5.3.2 The contractor shall be responsible for placing barricades in appropriate locations to protect the wellbeing and safety of VARO personnel/staff. These barricades shall be removed by the contractor when work is completed or at the end of the workday.

5.3.3 The contractor shall be responsible for keeping the work site clean, neat and orderly, ensuring that there are no unnecessary cable, tools, oils or other equipment left in an inappropriate location that could interface with the operation of the VA Providence Regional Office or be a cause of risk or hazard to staff/personnel. All equipment shall be removed from any work site that is located within a pedestrian area daily at the end of the workday. Doorways, hallways and aisles shall be kept clean at all time. At no time shall equipment be left unattended, including breaks and lunch.

5.3.4 Contractor shall report to the COR of the services rendered and any part ordered.

5.4 Hours of Operation: Normal business hours are from 8:00AM to 4:30PM Monday through Friday, excluding federal holidays. Following are the 10 holidays observed by the Federal Government:

Memorial Day

5. Security Requirements: Vendor will not have access to the VA Sensitive Information, patient records, or data. In addition, contractor employee must always be accompanied by a VA employee while on facility premises.

6. Government-Furnished Equipment (GFE) Government-Furnished Information (GFI): No government furnished equipment will be provided to the contractor. If needed, electrical power will be provided by the VA at no cost to contractor.

The Department of Veterans Affairs, Providence Regional Office, will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment and/ or supplies necessary to complete the work as required within.

7. Place of Performance:

Department of Veterans Affairs Regional Office 380 Westminster St.

Providence RI 02903