36C10E19Q0254-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 N

INSTALL GOVERNMENT FURNISHED VIDEO TELECONFERENCE EQUPMENT

20006 36C10E19Q0254 08-08-2019 N 238210 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006

KOLIN A. VAN WINKLE, PHD

QUOTES ARE TO BE EMAILED TO:

KOLIN.VANWINKLE@VA.GOV

QUTESTIONS DUE NLT COB AUGUST 05, 2019.

US

DEPARTMENT OF VETERANS AFFAIRS

BALTIMORE REGIONAL OFFICE

Support Services Division (MDP 313/24) 31 Hopkin Plaza Baltimore, MD 21201

USA

https://www.benefits.va.gov/baltimore/ Baltimore Regional Office kolin.vanwinkle@va.gov Contracting Officer

A.1 DELIVERY ORDER ADMINISTRATION DATA

(continuation from Standard Form 1449)

0. DELIVERY ORDER ADMINISTRATION: All Delivery Order administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR’S NAME

ADDRESS

POINT OF CONTACT

PHONE NUMBER

E-MAIL ADDRESS

DUNS NUMBER

TIN NUMBER

b. GOVERNMENT:

Kolin A. Van Winkle, PhD, Contracting Officer kolin.vanwinkle@va.gov

(440) 527-1391 Department of Veterans Affairs VA National Contracts Service HTME - Ordering P.O. Box 76, 1st Avenue One Block North of 22nd Street Hines, IL 60141

0. AUTHORITY:

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements of this Delivery Order. The Contractor shall communicate with the CO on all matters pertaining to Delivery Order administration. Only the CO is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this Delivery Order. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment will be made in the Delivery Order price to cover any increase in cost incurred thereof.

COMBINED SYNOPSIS SOLICITATION

REQUEST FOR QUOTE 36C10E19Q0254

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Submit written quotes in accordance with Addendum to FAR 52.212-1, Instruction to Offerors outlined in this solicitation. Oral quotes will not be accepted.

ii. 36C10E19Q0254

iii. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-02 / 06-05-2019 and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at www.acquisition.gov/far/index.html and www.va.gov/oal/library/vaar/

iv. This solicitation is set-aside exclusively for Service-Disabled Veteran-Owned Small Business concerns. To be considered for award prospective offerors must be a verified SDVOB concern in the VA Center for Verification and Evaluation (CVE) Veteran Information Pages (VIP) pages at the date and time set for receipt of offers. An Offeror who is not a verified SDVOB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive and will not be considered for award. The applicable NAIC Code for this solicitation is 238210 Electrical Contractors and Other Wiring Installation Contractors, with a Sze Standard of $15.0 Million applies to this procurement.

v.

PRICE

AMOUNT

Period of Performance: 10 calendar days from issuance of a notice to proceed.

vi. Description of Requirement This Performance Work Statement (PWS) is to install video teleconference equipment, Government Furnished Equipment (GFE) at the Baltimore VA Regional Office located at 31 Hopkins Plaza, 2nd Floor, Director’s Suite-Conference Room, Baltimore MD 21201. The video teleconference equipment will be provided by the Government and is located on-site. See the attached Performance Work Statement for further details.

vii. Period of Performance: 10 Days from issuance of the notice to proceed

viii. FAR 52.212-1, Instructions to Offerors – Commercial Items, applies to this solicitation. The following provisions and clauses are added as addenda:

ix. FAR 52.212-2, Evaluation – Commercial Items, applies to this solicitation. Offers will be evaluated on price only.

x. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items applies to this solicitation. Offerors shall submit a completed copy of FAR 52.212-3 with its Offer.

xi. FAR 52.212-4, Contract Terms and Conditions – Commercial Items applies to this solicitation. The following provisions and clauses are added as addenda:

52.228-5 Insurance – Work on a Government Installation (JAN 1997)

(a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

Limitations on Subcontracting - Monitoring and Compliance

xii. 52.212-5, Terms and Conditions Required to Implement Executive Orders – Commercial Items, applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation:

Paragraph b clauses applicable:

Paragraph c clauses applicable:

xiii. N/A

xiv. N/A

xv. Offers are due not later than Close of Business (COB), August 8, 2019. Offers must be submitted electronically to kolin.vanwinkle@va.gov When submitting electronic quotes, include the solicitation number 36C10E19Q0254 in the subject line of the email.

All Questions must be received in writing no later than COB, August 6, 2019.

xvi. For additional information, please contact the Contracting Officer, Kolin A. Van Winkle, PhD at kolin.vanwinkle@va.gov

REQUEST FOR QUOTE (RFQ)

INSTALL GOVERNMENT FUNISHED VIDOE TELECONFERENCE EQUIPMENT – BALTIMORE REGIONAL OFFICE

1.0 General

This Statement of Work (SOW) is to install video teleconference equipment (GOVERNMENT FURNISHED EQUIPMENT) at the Baltimore VA Regional Office located at 31 Hopkins Plaza, 2nd Floor, Director’s Suite-Conference Room, Baltimore MD 21201. The video teleconference equipment will be provided by the Government and is located on-site.

2.0 Objectives

Provide and install GFE video teleconference equipment at the Baltimore Regional Office in accordance with the specification contained within this document and attached installation manual.

GFE video teleconference equipment is to be installed per manufacturer’s recommendations

3.0 Personnel

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately. The contractor will provide delivery and installation of the video teleconference equipment. The selected Contractor will ensure the system is operational and fully functioning.

4.0 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

5.0 Period of Performance

The Period of Performance (POP) shall be 10 days from the kick-off meeting.

5.1 Hours of Work: Normal Government working hours are 8:00 AM – 4:30 PM, excluding Federal Holidays.

5.2 Federal Holidays:

5.2.2 If a holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

6.0 Location of Performance

Accomplishment of the results contained in this SOW requires work at the Baltimore Regional Office, located at 31 Hopkins Plaza, 2nd Floor, Director’s Suite Conference Room, Baltimore, MD 21201. All work will be performed during normal business hours: 8:00am to 4:30pm, Monday through Friday. The contractor will coordinate all work with the Contracting Officer Representative (COR) or facility coordinator at the location.

7.0 Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the resulting contract. The performance of this contract will be conducted in the following three Tasks:

7.1 Task One: Post-award/Kick-off meeting.

The Contractor will participate in a telephonic kick-off meeting with appropriate individuals as determined by the Baltimore VA Regional Office facility coordinator (FC) and Contracting Officer.

At the kick-off meeting, (expected to last less than 1 hour) the Contractor and applicable Baltimore staff will review the Government furnished equipment and list of tasks to be accomplished; exchange contact information; make arrangement for installing the equipment; and briefly review the performance requirements and procedures stipulated herein. Access to the Facility and arrangements for VA personnel to escort the Contractor throughout the floors during installation will also be addressed.

The Government shall designate a primary and alternate point of contact at the Kickoff meeting.

The contractor shall provide a primary and alternate point of contact at the kickoff meeting as well.

Questions and/or concerns by the Contractor will be promptly addressed. Upon conclusion of the kickoff meeting, the Contractor will have a clear understanding of what the VARO expects of the Contractor, as well as, what the Contractor can expect of the Agency.

The contractor may be expected to attend other meetings as deemed necessary for the completion of this project by the VARO.

7.1.1 Acceptable Quality Limits:

100% Compliance as verified by Contracting Officer Representative (COR). Contractor will attend all post-award meeting via telephone (or in-person if the Contractor so desires).

7.1.2 Deliverables:

The Contracting Officer Representative (COR) will provide a copy of the post-award kick-off minutes to the Contractor and Contracting Officer within one day of completion.

7.2 Task Two: Installation of Government furnished video teleconference equipment.

The contractor shall specialize in the installation of video teleconference equipment to be provided by the Agency and shall install such in a professional workmanship manner as specified by Manufacturer recommendations. The Contractor will provide an installation schedule prior to beginning work on the contract and shall demonstrate a fully-functioning system upon completion.

7.2.1 Acceptable Quality Limits:

100% of Specifications met. COR will verify that installation of all GFE shall occur within 10 days after the kick-off meeting and/or receipt of Notice to Proceed (NTP) Letter. COR and/or appropriate IT staff at the Baltimore Regional Office will verify performance completion as specified in the Performance Requirements for this contract.

7.2.2 Deliverables:

VA shall provide Contractor with an electronic copy of manufacturer installation instructions.

7.3 Task Three: Clean-up

Contractor shall remove all material (boxes, banding scrap, plastic, paper, etc.) and debris from the work area. This will be done following each day’s work. Any fees or charges to be paid for disposal of materials shall be paid by the Contractor.

7.3.1 Acceptable Quality Limits:

All material and debris shall be removed from the work area. 100% of area clean as verified by COR.

7.3.2 Deliverables:

N/A

8.0 Government Furnished Equipment

8.1 Description/Specifications: Vendor shall provide all labor, materials, equipment, transportation and supervision necessary to install the GFE Cisco Webex Room 70 Dual system with Touch10 at the Department of Veterans Affairs Baltimore Regional Office, 2nd floor, Director’s Suite Conference Room. Cisco wall mount manufacturing procedures attached.

8.2 Government-Furnished Equipment (GFE) Government-Furnished Information (GFI) The Department of Veterans Affairs, Baltimore Regional Office, will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment and/ or supplies necessary to complete the work as required within.

8.3 Equipment List:

9.0 Security

9.1 Vendor will not have access to the VA Sensitive Information, patient records, or data. In addition, contractor employee must always be accompanied by a VA employee while on facility premises. Entering the building or exiting the building through any door will require VARO approval and possibly an escort. Upon entering the Regional Office, the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening when entering the main building.

9.2 The Service technician will be escorted to the Director’s Suite Conference Room, where the equipment will be located.

10.0 Contractor Responsibility

Contractor shall be responsible for any damages caused by his/her employees and shall repair of replace damaged systems/equipment immediately at no additional cost to VA.

10.1 If warranted, the contractor shall be responsible for placing barricades in appropriate locations to protect the wellbeing and safety of VARO personnel/staff. These barricades shall be removed by the contractor when work is completed or at the end of the workday.

10.2 The contractor shall be responsible for keeping the work site clean, neat and orderly, ensuring that there are no unnecessary cable, tools, oils or other equipment left in an inappropriate location that could interface with the operation of the VA Providence Regional Office or be a cause of risk or hazard to staff/personnel. All equipment shall be removed from any work site that is located within a pedestrian area daily at the end of the workday. Doorways, hallways and aisles shall be kept clean at all time. At no time shall equipment be left unattended, including breaks and lunch.

10.3 Contractor shall report to the COR of the services rendered and any part ordered.

11.0 Performance Monitoring

11.1 The Government designee shall be responsible for monitoring the Contractor’s performance. Performance deficiencies or poor performance identified during the term of the contract shall be documented y the Government and reported to the Contractor. Upon notification of deficiencies or poor performance, the Contractor shall be given a reasonable time to take corrective action. If determined appropriate, the Contracting Officer and/or other VA staff members shall meet with representatives of the Contractor to review performance and resolve issues. All deficiencies or poor performance shall be documented and MUST be corrected within the timeframe specified y the Government. The Contractor shall notify the Contracting Officer when correction(s) have been made. If the appropriate correction is not made within the timeframe specified, the Government shall have the right to terminate the contract in its entirety. Nothing in this section is intended to modify or waive the Government’s rights outlined in 52.212-4.

11.2 The Government may employ various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the performance monitoring of this contract.

a. Direct Observation-(Can be performed periodically of through 100% surveillance-when services are being performed).