36C10E19Q0179-001.pdf

Veterans Benefits Administration (VBA):

Statement of Work (SOW) for

Upgrade/Replacement of Audio Visual in large station conference room at VA Regional Office - New York (VARO)

Introduction:

The Department of Veterans Affairs, New York Regional Office (NYRO) has a requirement to remove existing conference room equipment and replace with updated audio/visual system at the NYRO, 245 West Houston Street, New York NY 10014.

Background:

The equipment in the large conference room is outdated and is no longer functioning properly. This room is used throughout the year for training both in house training and outside trainings visiting this facility. In addition, this room is also used for meetings where the entire staff at the NYRO are in attendance.

Scope of Work:

The NYRO office intends to use the services of a contractor to provide all labor, equipment, material, supervision, and tools necessary to upgrade our training room audio visual equipment. The contractor will dismantle and remove our existing, outdated projector, control panel, and single projection screen to a current generation control panel, projector, and LED screens. The new system will accommodate video conferencing, audio conferencing, and content sharing. It will include a new speaker system, control solution, and podium. The service shall include functional test & inspection (operational).

Site Visit:

Unless already familiar with currently installed equipment, a site visit is recommended. Site Visits to be scheduled with the below points of contact.

Point of Contact:

Kettisha Redrick, VA Regional Office, 212-807-3109, kettisha.redrick@va.gov

Proposals:

Proposals for this project should clearly denote the following:

- All proposed hardware/software Make/Model/Qty.

- Description of all configuration/programming services to be provided.

- Description of how the upgrades will work and how they are controlled.

- VA will own all programing code.

- Estimate as to how long the project will take.

D. Deliverables Invoice: The contractor shall prepare and submit to the contracting officer, an original invoice within 30 working days of services rendered. Submit Invoices to: eural.bennett1@va.gov.

The contractor will provide the service Identified in this contract between the hours of 8:00am and 4:30pm, Monday through Friday.

E. Equipment Covered Equipment is the equipment for which services are to be provided under this agreement. The contractor shall provide all labor, equipment, material, supervision, and tools necessary. The contractor shall provide new equipment.

The following equipment has been requested to complete the job:

Displays:

(8) – 55 inch UHD Commercial Life Backlit LCD TV

(10) - 4K Digital Media 8G+ Receiver & Room Controller with-SCALER

(8) – Micro-Adjust Tilt Wall Mount, Large

(8) – 6MM Extra Depth: Media Player

(2) – Pro G7400U WUXGA 5500 Lumen 3LCD Projector with Standard Lens

(2) - Chief RPAU Black Universal Projector Mount

(2) –Ceiling Plate 8” X 24” mailto:kettisha.redrick@va.gov mailto:eural.bennett1@va.gov

(2) -Advantage TNSD 123D HD1.1

Audio:

(1) - Bodypack Transmitter with Integrated Omnidirectional Microphone and 4- Pin Mini Connector (TA4M)

(1) – Cardioid Lavalier Microphone

(2) – Handheld Transmitter with SM58 Microphone

(2) – Desktop Base Transceiver

(1) – 15” Shock Mounted Goose, Cardioid Microphone includes surface mount Preamplifier

(1) –8-CH Networked Charging Station

(1) - 4-CH Access Point Transceiver

(1) - 8-Port Unmanaged Switch with 8 PoE or Up to 4 PoE+

(1) – Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 32x32 c.

(1)-1/2 RU 2 channel Energy Star amplifier/Stereo operation 60 watts into 8? & 4? Bridged operation

(12) - 6.5" Two-way ceiling speaker, 70/100V transformer with 8O bypass, 110” conical coverage

Video:

(1) - PC installed into credenza rack (Main AV Rack)

(1) - 5 SPACE CLAMPING RACKSHELF for PC, size to be confirmed prior to ordering

(1) – Blu-Ray, DVD & CD/SD/USB player

(1) – Flip top basic, black anodized

(6) - Blank Spacer Insert for Cable Retractor Mounting Brackets

(1) – Flip top AC power outlet module, dual, US NEMA 5, type B

(1) – Flip top connector plate HDMI

(1) – Flip top connector plate RJ45 X2

(1) – 3 series 4K digital Media presentation system 350 with AirMedia

(1) – 150W PODM power Pac 4DM 8G+ I/O blades & DMP S3-4K-200/300-C

(2) – 1:4 4K HDMI to DM 8G+ & HD base T splitter

(1) – Rack Mount Kit for 1RU half width devices

Video Conferencing:

(1) – RPG 700 W/EE IV-12X

(1) – RPG series Lync interop license

(1) – Eagle Eye IV-12X Camera Silverbody

(2) - Sound Control Eagle Eye RemoteCam 2 Kit

(1) – Eagle Eye IV Wall Mount

(1) – Drop DN MT for large PTZ Cameras short Ceiling Mount

Control:

(1) – 10.1 inch Touch Screen Black Smooth

(1) – Table Top Kit for Touch Screen Black Smooth

(1) – 16-Port Managed POE Switch

(1) – Miscellaneous Control Parts & Equipment

Racks:

(1) – Rack Parts

(1) - Cabling and Miscellaneous Parts

Environmental:

(1) - Custom Podium with two rack bays for equipment

F. Labor and Maintenance:

Labor the contract should include is project management, engineering, fabrication of equipment, on-site installation, control system program, training, and documentation.

G. Security:

Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivering supplies. Current rules and regulations applicable to the premises, where the work shall be performed, shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by VBA/OIT officials and presenting valid identification.

H. Information Technology (IT) Information Security Requirements:

Information security is critically important to the Department of Veterans Affairs, and all measures of protection are strictly enforced. Connection of the codec equipment to the VA network will be controlled and managed by the New York RO OIT staff and will not require for contractors to connect to the VA network. C&A requirements do not apply, and a Security Accreditation Package is not required.

5. General Guidance

Address - NYRO located at 245 W. Houston St., New York, NY 10014. The NYRO operating hours for product delivery are: 8:00 AM – 4:00 PM.

Delivery and Installation - On the day of delivery, the driver should contact (Kettisha Redrick, 212-807-3080) with a delivery progress prior to arriving. Upon arrival at location driver must sign in at the main security desk at 201 Varick street entrance to obtain loading dock access.

Loading and unloading of material or equipment (30-minute limit please) is on a first-come, first-served basis from 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding federal holidays. The vehicle clearance is a maximum 13’6” high and 29’ 0” long from front to back, to include cab. Truck with lift gate option is recommended but there is also ramp accessibility from the street ground level. In order to gain access to the loading dock, the delivery must provide the NYRO with their company name, driver/helper names and the last four of their social security number least 24 hours in advance of the time and date of the delivery. If you have a delivery that will bring supplies, material, or equipment into the building, please have the material off-loaded onto the loading dock, and the vehicle removed from the building.