36C10E19Q0041-000.docx

REQUEST FOR QUOTE 36C10E19Q0041

FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 W Mail Machine Leases - St. Pete RO Four (4) Mail Machine Leases - VBA Saint Petersburg FL Regional Office and Out Base Locations 20006 36C10E19Q0041 12-19-2018 N 532420 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 Van Hale Van.Hale@va.gov Department of Veterans Affairs Veterans Benefits Administration See Attached RFQ for Various Locations 33708

USA

Van.Hale@va.gov Contracting Officer The U.S. Department of Veterans Affairs Regional Office (VARO) located at 9500 Bay Pines Blvd., St. Petersburg, Florida and Vocational Rehabilitation and Employment (VR&E) Offices located at 7825 Baymeadows Way, Jacksonville, Florida, 1000 Legion Place, Orlando, Florida, and 9800 Commercial Blvd, Sunrise, Florida is seeking a contractor to provide the lease, installation, and maintenance upkeep of four (4) new Mail Meter Machines.

See attached Request for Quote for complete details.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

VA

3179-000011 & 3179-000012 36C10E19Q0041 12/06/2018 Van Hale 727-319-7940

11AM 12/19/2018

00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 X X 532420 $32.5 Million X N/A X Department of Veterans Affairs Veterans Benefits Administration

SEE PRICE/COST & DELEVERY SCHEDULE

00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006

All invoices must be emailed to:

Van.Hale@va.gov & Randie.Cupp@va.gov

727-319-7940 See CONTINUATION Page Please refer to the attached Price/Cost & Delivery Schedule and Statement of Work.

This requirement is set-aside 100% for Service Disabled Veteran Owned Small Business (SDVOSB) Concerns. Only VA verified SDVOSB concerns in the VIP database (VetBiz.gov) at the time of quote submission will be considered for award. Quotes received from unverified SDVOSB concerns will be considered non-responsive to the requirements of the solicitation. Quotes from unverified SDVOSB concerns are considered deficient and will not be evaluated.

ALL QUESTIONS SHALL BE SUBMITTED TO VAN.HALE@VA.GOV

NO LATER THAN 11AM (EST) ON DECEMBER 12, 2018. ALL

QUESTIONS WILL BE ANSWERED VIA AN AMENDMENT TO THE

SOLICITATION.

QUOTES ARE DUE NO LATER THAN 11AM (EST) ON DECEMBER 19,

2018 AND SHALL BE EMAILED TO VAN.HALE@VA.GOV.

See CONTINUATION Page X X X Van Hale VBA14L2-0953 Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

1. Contract Administration: All contract administration matters will be handled by the following individual(s):

a. CONTRACTOR: _________________________________

Contact Person: _____________________ Telephone #: _______________________ e-Mail Address: _____________________ Tax I.D. Number: ____________________ DUNS Number: _____________________

b. GOVERNMENT: Van Hale, Contracting Officer Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition VBA Specialized & Commodities Team Telephone Number: 727-319-7940 Email Address: Van.Hale@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by electronic Funds Transfer – Other than System for Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All invoices shall be emailed to Van.Hale@va.gov and Randie.Cupp@va.gov .

5. SUBMISSION OF OFFER:

a. Offerors shall complete Block(s) 17 and 30 on the SF 1449, the “Contractors” Contract Administration Data on Page 3, and the Price/Cost Schedule listed on pages 6-9.

b. By submission of a quote, the offeror acknowledges the requirement that the prospective awardee shall be registered and active in the System for Award Management (SAM) database and the completion of the Online Representations and Certifications Application (ORCA) within SAM at time of quote submission. NAICS Code 532420 shall be listed in the offerors SAM profile at time of quote submission.

c. This procurement is set-aside 100% for Service Disabled Veteran Owned Small Business concerns. Only VA verified SDVOSB concerns in the VIP database (VetBiz.gov) at the time of quote submission will be considered for award. Quotes received from unverified SDVSOB concerns will be considered non-responsive to the requirements of the solicitation. Quotes from unverified SDVOSB concerns are considered deficient and will not be evaluated.

d. It is the responsibility of the offeror to ensure the quote is emailed and received by the Government by the date and time for the receipt of quotes. NOTE: The maximum size email the Government server can receive is 5 MB.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE YEAR TOTAL: $_______________

The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, software, hardware, freight, lodging, transportation costs (rental car, air fare, etc.), per diem, transportation to and from work site necessary to effectively and efficiently fulfill all the requirements of the attached Statement of Work (SOW).

Contract Period: Base POP Begin: 02-01-2019 POP End: 01-31-2020

0001AA

Location 1: Department of Veterans Affairs, Veterans Benefits Administration, Saint Petersburg FL Regional Office, 9500 Bay Pines Blvd., Saint Petersburg FL 33708.

0001AB

Location 2: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 7825 Baymeadows Way, Jacksonville, FL 32256.

0001AC

Location 3: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 1000 Legion Place, Orlando, FL 32801.

0001AD

Location 4: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 9800 Commercial Blvd, Sunrise, FL 33351.

OPTION PERIOD I TOTAL

The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, software, hardware, freight, lodging, transportation costs (rental car, air fare, etc.), per diem, transportation to and from work site necessary to effectively and efficiently fulfill all the requirements of the attached Statement of Work (SOW).

Contract Period: Option 1 POP Begin: 02-01-2020 POP End: 01-31-2021

1001AA

Location 1: Department of Veterans Affairs, Veterans Benefits Administration, Saint Petersburg FL Regional Office, 9500 Bay Pines Blvd., Saint Petersburg FL 33708.

1001AB

Location 2: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 7825 Baymeadows Way, Jacksonville, FL 32256.

1001AC

Location 3: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 1000 Legion Place, Orlando, FL 32801.

1001AD

Location 4: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 9800 Commercial Blvd, Sunrise, FL 33351.

OPTION YEAR II TOTAL

The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, software, hardware, freight, lodging, transportation costs (rental car, air fare, etc.), per diem, transportation to and from work site necessary to effectively and efficiently fulfill all the requirements of the attached Statement of Work (SOW).

Contract Period: Option 2 POP Begin: 02-01-2021 POP End: 01-31-2022

2001AA

Location 1: Department of Veterans Affairs, Veterans Benefits Administration, Saint Petersburg FL Regional Office, 9500 Bay Pines Blvd., Saint Petersburg FL 33708.

2001AB

Location 2: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 7825 Baymeadows Way, Jacksonville, FL 32256.

2001AC

Location 3: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 1000 Legion Place, Orlando, FL 32801.

2001AD

Location 4: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 9800 Commercial Blvd, Sunrise, FL 33351.

OPTION YEAR III TOTAL

The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, software, hardware, freight, lodging, transportation costs (rental car, air fare, etc.), per diem, transportation to and from work site necessary to effectively and efficiently fulfill all the requirements of the attached Statement of Work (SOW).

Contract Period: Option 3 POP Begin: 02-01-2022 POP End: 01-31-2023

3001AA

Location 1: Department of Veterans Affairs, Veterans Benefits Administration, Saint Petersburg FL Regional Office, 9500 Bay Pines Blvd., Saint Petersburg FL 33708.

3001AB

Location 2: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 7825 Baymeadows Way, Jacksonville, FL 32256.

3001AC

Location 3: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 1000 Legion Place, Orlando, FL 32801.

3001AD

Location 4: Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation & Employment Service (VR&E), 9800 Commercial Blvd, Sunrise, FL 33351.

GRAND TOTAL – BASE YEAR WITH OPTIONS

B.2 DELIVERY SCHEDULE

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

0001AA

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

0001AB

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

0001AC

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

0001AD

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

1001AA

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

1001AB

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

1001AC

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

1001AD

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

2001AA

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

2001AB

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

2001AC

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

2001AD

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

3001AA

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

12.00

3001AB

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

3001AC

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

3001AD

SEE CORRESPONDING ITEM NUMBER ON THE PRICE/COST SCHEDULE FOR DELIVERY LOCATION(S).

THE GOVERNMENT POINT OF CONTACT (POC) IS RANDIE CUPP. ALL CORDINATION OF EQUIPMENT INSTATION/SET UP WILL BE HANDLED BY MR. CUPP.

TELEPHONE NUMBER: 727-319-7438

EMAIL ADDRESS: RANDIE.CUPP@VA.GOV

B.3 STATEMENT OF WORK

Lease, Installation, and Maintenance of Mail Meter Machines

1. INTRODUCTION

The U.S. Department of Veterans Affairs Regional Office (VARO) located at 9500 Bay Pines Blvd., St. Petersburg, Florida and Vocational Rehabilitation and Employment (VR&E) Offices located at 7825 Baymeadows Way, Jacksonville, Florida, 1000 Legion Place, Orlando, Florida, and 9800 Commercial Blvd, Sunrise, Florida is seeking to provide the lease, installation, and maintenance upkeep of four (4) new Mail Meter Machines.

0. Duration. The term of this requirement will consist of a one (1) year base period with three (3) one (1) year option periods.

1. Scope of Work Contractor will:

Conduct field site surveys at the VARO and VR&E locations to verify measurements, exact locations, connectivity, and site conditions for the installation of four mail meter machines.

Provide and install four mail meter machines according to the specifications in paragraph 8.

Certify all connections to ensure proper operation.

Provide training to personnel at the VARO and VR&E offices.

Provide for routine maintenance and repairs, as well as emergency repairs within four hours of initiation by the respective offices.

0. GENERAL. The Contractor shall:

Provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, software, hardware, freight, lodging, transportation costs (rental car, air fare, etc.), per diem, and transportation to and from work site, necessary to effectively and efficiently fulfill all the requirements of this Statement of Work (SOW).

Provide a fully qualified on-site technician who shall be responsible for the performance of work. The name of the person and all alternates shall be designated in writing to the designated Point of Contact (POC). The technician shall have full authority to act for the contractor. The technician shall be on-site during work hours and for contingencies requiring work beyond normal work hours. The Contracting Officer (CO) shall have the right to determine whether the proposed representative has sufficient technical and lingual capabilities and the contractor shall immediately replace any individual not acceptable to the Government.

Have a thorough knowledge of the installation and functionality of the Mail Meter machines.

Provide and utilize on the job site any diagnostic equipment that will enable the Contractor to diagnose/troubleshoot/repair/replace all components to the Meter units.

Be responsible for the acts and omissions of their employees and all subcontractors, their agents and employees and all other persons performing any work under contract with the Contractor.

Not deposit contractor debris in government contracted waste containers.

Perform work in an occupied space during normal working hours from 8 AM to 4 PM.

Respond within 4 hours of being called for repair issues.

1. SECURITY. The Contractor is required to enter and exit each building through the front entrance. Entering or exiting the buildings through any other door will require VARO approval and an escort. Upon entering the building the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening.

1. SAFETY. The following safety criteria shall be met at the time of the acceptance inspection:

2. Equipment. The Contractor shall provide all safety equipment/devices, personal protective equipment and clothing as required for its employees.

2. Compliance with Laws. Contractor represents and warrants that the performance of this contract and the furnishing of goods or services required shall be in accordance with the applicable standards, provisions and stipulations of all pertinent Federal, State or Authority laws, rules, regulations, resolutions, and ordinances including but not limited to the Fair Labor Standards Act, the Equal Employment Opportunity rules and regulations, the Transportation Safety Act, the National Environmental Policy Act, and the Occupational Safety and Health Acts.

1. DESCRIPTION OF SERVICES. The following services shall be provided by the Contractor:

3. Phase I - Pre-installation. The Contractor will provide all parts, labor and expertise necessary to complete the required pre-installation inspections. The Contractor will:

0. Ensure all components necessary to install the new Meter Machine are on hand prior beginning installation. The Contractor will ensure all work permits and licenses, if required, are on hand prior beginning any work.

3. Phase II – Installation. The Contractor will provide all parts, labor and expertise necessary to complete the required installations. During the installation phase the Contractor will:

1. Install new Mail Meter Machines. Ensure each Meter Machine performs within manufacturers specifications.

1. Upon completion ensure all work areas are free of construction debris.

3. Phase III – Post Installation. During the post installation phase the Contractor will:

2. Ensure all installation material and debris is removed from the property. All waste and debris will be removed from the VA property and disposed of in accordance with local, state, and federal regulations. No waste or debris will be deposited in, on, or around any VA trash containers.

2. Provide training to VA personnel on operation of new Meter Machines.

2. Maintenance. The contractor shall perform both scheduled and unscheduled maintenance on the Mail Meter Machines as required. Contractor will provide all parts, labor and expertise necessary to complete required maintenance tasks.

2. Unscheduled maintenance and emergency requests will be responded to within 4 hours.

2. Scheduled maintenance – The contractor shall provide a quarterly scheduled maintenance plan when submitting their quote.

2. Inoperable Meter components will be repaired or replaced within 24 hours.

2. Parts include those items that must be replaced due to fair wear and tear. The cost for parts and labor for maintenance or damage resulting from operator negligence may be submitted through the Contracting Officer for consideration of payment.

2. Meter spare parts inventory. The contractor will maintain a spare parts inventory sufficient for specified maintenance and repair requirements in order to keep the Meters continuously operating. Under normal conditions the Meter Machine should not be unserviceable for more than 24 hours.

1. MINIMUM MAIL METER MACHINE SPECIFICATIONS:

4. General: The Mail Meter Machine for the St. Pete VARO shall have;

0. a 12” or larger color touch screen and key pad for input

0. minimum 30 lb. weighing platform

0. label dispenser

0. automatic high capacity mixed mail feeder

0. automatic envelope sealing system

0. power conveyor stacker

0. LAN connectivity

0. built in modem for postal rate updates and funds

0. dynamic weighing speed of at least 130 letters per minute

0. batch processing speed of at least 210 letters per minute

0. high capacity ink tank

0. ability to process .75 inch thick envelopes

0. adjustable control panel height

4. The Mail Meter Machines for the VR&E Offices shall have;

1. a touch screen and key pad for input

1. minimum 10 lb. weighing platform

1. label dispenser

1. automatic mail feeder

1. automatic envelope sealing system

1. conveyor stacker

1. LAN connectivity

1. built in modem for postal rate updates and funds

1. batch processing speed of at least 110 letters per minute

1. ability to process .75 inch thick envelopes

1. high capacity ink tank

REQUEST FOR QUOTE 36C10E19Q0041

Page 1 of Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

C.2 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4 Years.

(End of Clause)

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.5 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)

The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value.

(End of Clause) C.6 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause) C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR Clause 852.219-10 – VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016) (DEVIATION).

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause.