36C10E18Q9468-002.docx

ST PETERSBURG VA REGIONAL OFFICE (VARO) 9500 BAY PINES BLVD ST PETERSBURG, FL

STATEMENT OF WORK

Carpet Purchase and Installation

05/18/2018

Statement of Work (SOW) Carpet Purchase and Installation 1 Introduction The St Petersburg Veterans Affairs Regional Office (VARO) is a twenty year old office building with occupancy of over 1,000 personnel. The high traffic areas (hallways) on the second and third floor are showing their age and the carpeting, wall base and transitions require replacement. In addition there are three offices that will require carpet and wall base replacement.

1.2 Scope

The carpet replacement in the Regional Office will include the second floor perimeter ring (approximately 4,200 square feet), the third floor catwalk (approximately 2,050 square feet), the Equal Employment Opportunity (EEO) Office (approximately 300 square feet), the Information Security Officer (ISO) Office (approximately 930 square feet), and the Loan Guaranty Conference Room (approximately 760 square feet). The total floor area is approximately 8,200 square feet. The EEO, ISO offices and Loan Guaranty Conference Room will receive different carpeting than the 2nd and 3rd floor walkways. Total wall base is approximately 1725 linear feet and there are 22 total transitions. The installation will involve purchasing the carpet, wall base, transitions, and all materials and tools necessary for the successful completion of the project. It will involve the temporary relocation of office furniture, removal and disposal of the old carpet, wall base, and transitions, preparation of the sub flooring for the new carpet installation, installation of new carpet, wall base and transitions, cleaning of the work area, and placing office furniture back to its original location. Any damage caused during the course of this project must be repaired. The contractor shall provide an installation schedule at least five days prior to beginning work.

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer.

2.6 Location and Hours of Work

Accomplishment of the results contained in this SOW requires work at the St Petersburg VARO, 9500 Bay Pines Blvd., St Petersburg, FL 33708. All work will be performed after hours: 6:00pm to 6:00am, Monday through Saturday. The contractor will provide the Contracting Officer Representative (COR) a Work Breakdown Structure (WBS) showing the work schedule. The preferred format for the WBS is MS Project.

2.7 Period of Performance

The Period of Performance (POP) shall be 60 days from the kick-off meeting, 30 days to order and receive carpet and material, 30 days to remove and install carpet, wall base and transitions.

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Phase I - Pre Construction Phase.

Contractor will perform all required training. See below for specific training requirements

3.1.1 Completion of 30 hour OSHA Safety Course.

Site foreman is required to have 30hr OSHA training course and provide COR copy of certificate.

Performance Standards

a) Standard: Compliant with federal, state, and local laws and regulations AQL: On site foreman possesses valid OSHA training Deliverables A001 OSHA training Certificate

3.1.2 Install qualifications.

The contractor will specialize in carpet installation and employ experienced flooring installers who currently hold an INSTALL Certification or a certification from a comparable carpet install certification program, and a valid OSHA 10 Safety Certification. A copy of the OSHA 10 Safety Certification shall be provided to the COR within 10 days of the Notice to Proceed.

3.1.3 Privacy training, VA Form 20-0344 and VA Form 0711.

Due to the sensitivity and personal information processed at the VARO, the contractor, as well as the contractor's employees, will be required to complete the Privacy and Information Security Awareness and Rules of Behavior training, which will be given by the COR.

Performance Standards

a) Standard: All employees complete VA Privacy training, submit VA form 20-0344 (attached) and VA Form 0711 (attached) and acquire a Non-PIV Card prior to performance of this contract.

AQL: 100% of employees provide forms and obtain Non-PIV Card.

Deliverables A002 VA Privacy training – COR will provide in person training.

A005 VA Form 20-0344 A006 VA Rules of Behavior

3.1.4 Installation

The Contractor will provide an installation schedule prior to beginning work on the contract.

Performance Standards

a) Standard: Prior to the being of this project, an installation schedule will be provided to the COR.

AQL: 100% completion of the installation schedule.

Deliverables A007 Installation schedule

3.2 Phase II - Construction Phase

All areas will be accessible and free of tripping hazards at the end of each night for normal business to commence the next day, with the exception of the two offices.

3.2.1 Material Removal and Disposal

The contractor shall remove the current carpet, wall base and transitions and dispose of it in accordance with industry standards.

All carpet removed must be replaced with new carpet the same day (night). All work areas must be cleaned with smooth transitions to adjacent areas.

All carpet and other materials that have been removed must be hauled from the worksite the same day as it is removed. The contractor shall recycle or divert wastes from landfill disposal to the maximum extent practicable. The contractor shall, before commencement of any work, carefully survey the existing site to determine the extent of the work. The contractor shall be responsible for the proper disposal of all materials meeting all rules pertaining to disposal. Rubbish and debris shall be removed from Government property at the completion of the project. At the end of each work shift the area must be clean and free of any tripping hazards, ensuring the area is safe for personnel occupancy the next day.

Performance Standards

a) Standard: Current carpet and materials removed from worksite and disposed the same day as it is demolished.

AQL: 100% ready for occupancy.

3.2.2 Products

All flooring materials and colors shall be approved by the COR prior to installation. The Government will select the type, style and color of carpet, wall base and transitions as described in this SOW. Also, the contractor will leave at least two extra cases of each carpet type and one case of wall base for future use.

Specifications 1.a. Carpet Specifications as follows (nominal manufacturing variances acceptable) for the EEO Office and the ISO Office.

Color: Will be selected from samples provided by the Contractor of, brand name or equal to, the Tandus / Centiva (Tarkett) collection (see specifications below). The new carpeting shall approximately match the existing carpet.

The total weight of carpet (back plus face) min 100 oz. /sq. yd.

Carpet tile: Carpet will be replaced with the same size carpet that is removed.

Carpet face construction weight: min 15 oz. /sq. yd.

Carpet face pile height: min .187 inch Carpet pile: loop pile Dye method: solution dyed Fiber system: nylon Soil/stain protection: yes Tufting substrate: synthetic non-woven Fire resistant: minimum passes ASTM (D-2859) or comparable test.

Backing: Cushion Modular with full coverage peel & stick.

Backing size: Backing will be replaced with the same size that is removed.

Secondary backing: fiberglass reinforced composite (or comparable system) Intermediate layer; fiberglass reinforced sealant (or comparable system) Cushion weight: min 30 oz. /sq. yd.

1.b. Carpet Specifications as follows (nominal manufacturing variances acceptable) for the perimeter ring on the second floor and the third floor catwalk.

Color: Will be selected from samples provided by the Contractor of, brand name or equal to, the Tandus / Centiva (Tarkett) collection (see specifications below). The new carpeting shall approximately match the existing carpet.

The total weight of carpet (back plus face) min 100 oz. /sq. yd.

Carpet tile: Carpet will be replaced with the same size carpet that is removed.

Carpet face construction weight: min 15 oz. /sq. yd.

Carpet face pile height: min .187 inch Carpet pile: loop pile Dye method: solution dyed Fiber system: nylon Soil/stain protection: yes Tufting substrate: synthetic non-woven Fire resistant: minimum passes ASTM (D-2859) or comparable test.

Backing: Cushion Modular with full coverage peel & stick.

Backing size: Backing will be replaced with the same size that is removed.

Secondary backing: fiberglass reinforced composite (or comparable system) Intermediate layer; fiberglass reinforced sealant (or comparable system) Cushion weight: min 30 oz. /sq. yd.

1.c. Carpet Specifications as follows (nominal manufacturing variances acceptable) for the Loan Guaranty Conference Room.

Color: Color: Will be selected from samples provided by the Contractor of, brand name or equal to, the Tandus / Centiva (Tarkett) collection (see specifications). The new carpeting shall approximately match the existing carpet.

The total weight of carpet (back plus face) min 100 oz. /sq. yd.

Carpet tile: Carpet will be replaced with the same size carpet that is removed.

Carpet face construction weight: min 15 oz. /sq. yd.

Carpet face pile height: min .187 inch Carpet pile: loop pile Dye method: solution dyed Fiber system: nylon Soil/stain protection: yes Tufting substrate: synthetic non-woven Fire resistant: minimum passes ASTM (D-2859) or comparable test.

Backing: Cushion Modular with full coverage peel & stick.

Backing size: Backing will be replaced with the same size that is removed.

Secondary backing: fiberglass reinforced composite (or comparable system) Intermediate layer; fiberglass reinforced sealant (or comparable system) Cushion weight: min 30 oz. /sq. yd.

2. Wall base to be at least 3 inches high.

3. Glue for the carpet shall be of the type that produces no odor with Green seal. Contractor will provide MSDS sheets on all products in use to the COR during this project. Unless superseded by parts description specifications, goods shall include all components and accessories listed by the manufacturer as standard.

4. The contractor shall identify all items being installed that are guaranteed or under warranty for more than a one-year period, and provide validated copies of the manufacturer's warranty to the COR. All warranty information shall be filed by the contractor in the name of the St Petersburg VA Regional Office. All warranties shall be identified by product with a listing of the name and address of the company and the expiration date of the guarantee or warranty.

Material deliveries must be made during normal loading dock hours (7:30 AM to 4:30 PM). A representative of the contractor must be present to accept delivery and to unload product.

Deliver carpet in manufacturers original wrappings and packages clearly labeled with manufacturers brand name, size, dye lot number and related information. Transport carpet to job site in a manner that prevents damage and distortion that might render it unusable. When bending or folding is unavoidable for delivery purposes, unfold carpet and lay flat immediately.

Store in a clean, dry, well-ventilated area, protected from damage and soiling. Before installation, acclimate carpet to the atmospheric conditions of the areas in which it will be installed for 2 days prior to installation. Carpet can be stored in the Regional Office's warehouse for two days in order to acclimate.

b. Adhesives for wall base shall be non-staining, mildew resistant, installed per manufacturer’s recommendations. A Material Safety Data Sheet (MSDS) for the adhesive will be provided to the COR.

c. The carpet installation shall utilize self-adhesive tape between raised floor tile and new carpet. Liquid adhesive is not acceptable.

d. The contractor shall not work or store materials in a manner that would hinder or otherwise block pedestrian circulation to exit corridors and exit doors in the event of an emergency or fire. If space allows, materials may be stored at the job site as coordinated with and approved by the COR. Otherwise, materials shall be stored off Government property until ready for installation at no additional cost to the Government. In instances where on site storage is not available, the contractor shall be responsible for storing and preparing materials in the manner specified herein, or by the manufacturer's instructions, so that materials are properly suited for installation. Off-site acclimatization of materials shall be at no additional cost to the Government. All project storage areas shall be kept free of debris, leaks, stains, or splashes and kept in a neat, clean, and safe condition. Any contamination of the storage area by a hazardous substance shall be immediately remediated by the contractor at no additional expense to the Government. All hazardous materials shall be secured when not in use.

Performance Standards

a) Standard: Carpet Specifications as listed in this SOW will be met.

AQL: 100% of Specifications met Deliverables A003 Material Safety Data Sheet (MSDS) A004 Warranty

3.2.3 Installation

The Contractor shall move and lift furniture as needed. The subfloor must be cleaned prior to the installation of the new carpet. The subfloor must be completely free of dust or debris; it must be thoroughly even, dry and solid. Prior to installation of new carpet the Contractor shall provide minor floor preparation to the existing surface to include scraping to remove excess glue and patching with floor leveler as necessary for proper installation. Cut outs, as at door jambs, columns and ducts shall be neatly cut and fitted securely as required and approved by the COR. Seams at doorways shall be located parallel to and centered directly under doors. Seams shall be uniform, unnoticeable, and treated with seam adhesive. At seams and unprotected edges, a 1/8" continuous bead of seam adhesive shall be applied to the first edge where the face yarn enters the backing. The Contractor shall terminate new flooring at door thresholds with transition strips that match existing thresholds in accordance with commercially acceptable practices. Carpet Base Top Edge Strip Installation: Place carpet molding at top edge of carpet where turned up at base. Install molding in accordance with manufacturer's instructions.

The amount of dust, resulting from the project shall be controlled to prevent the spread of dust to occupied portions of the building and to avoid creation of a nuisance in the surrounding area. Noise shall be kept to the absolute minimum. Any unnecessary damage to the building resulting from the contractors operation shall be repaired at the expense of the contractor and to the satisfaction of the Government. Existing painted surfaces which are damaged or altered by work under this contract shall be given one coat of paint to match adjacent surfaces. The contractor shall fully restore the contract work area site to its original condition. The restoration shall include cleaning and maintenance as required to return site to its original condition as determined by the COR and CO.

The Contractor shall install carpet that is free of visual blemishes, streaks, poorly dyed areas, fuzzing of pile yarn, spots or stains and other physical and manufacturing defects. The carpet shall be installed so that it is flush with the wall with no visible gaps. The transition strips will be replaced with like strips.

A. Isolate area of installation from rest of building.

B. Perform all work by manufacturers approved installers. Conduct installation in accordance with the manufacturers printed instructions and Carpet and Rug Institute (CRI) 10Y (2015).

C. Protect edges of carpet meeting hard surface flooring with molding similar to existing molding. Install in accordance with the molding manufacturers printed instructions.

E. Complete other work which would damage the carpet prior to installation of carpet.

F. Follow carpet manufacturer's recommendations for matching pattern and texture directions. Verify acceptance with the COR at 25% of the installation.

G. Cut openings in carpet where required for installing equipment, pipes, outlets, and penetrations. Bind or seal cut edge of sheet carpet. Use additional adhesive to secure carpets around pipes and other vertical projections.

H. Install per CRI 104(2015), Adhesive Application.

I. Install carpet tiles so that cleaning methods and solutions do not cause dislocation of modules.

J. Lay carpet tiles uniformly to provide tight flush joints free from movement when subject to traffic.

Performance Standards

a) Standard: The subfloor must be cleaned and free of dust or debris, prior to installation of the new carpet. The subfloor must even, dry and solid.

AQL: 100% of subfloor must be prepared properly.

b) Standard: Cut outs, as at door jambs, columns and ducts shall be neatly cut and fitted securely. Doors shall be able to operate freely without hindrance after installation of carpet.

AQL: All doorways and cut outs must be neatly cut and fitted securely and all doors must freely open.

c) Standard: The amount of dust shall be controlled to prevent the spread of dust to occupied portions of the building.

AQL: OSHA Standard

3.3 Phase III - Post Construction Phase.

3.3.1 Completion of Work

Contractor shall remove all construction material (boxes, banding scrap, plastic, paper, etc.) and debris (scrap pieces of carpet, adhesive materials, etc.) from the work area. This will be done following each night shifts work. The contractor shall make any necessary arrangements with private parties and with county officials pertinent to locations and regulations of such disposal. Any fees or charges to be paid for disposal of materials shall be paid by the Contractor. It is at the contractor's option to furnish a dumpster on site to contain the debris. This dumpster shall be emptied regularly to ensure proper sanitation, if required. Upon completion of work, the Contractor shall leave the work site and storage area(s) in a clean, neat, and workmanlike condition satisfactory to the Government.

Performance Standards

a) Standard: All construction material and debris removed from the work area.

AQL: 100% of area clean.

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security

The Contractor is required to enter and exit the St Petersburg VARO through the front entrance. Entering or exiting the building through any other door will require VARO approval and an escort will be required. Upon entering the building the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening. Due to the sensitivity and personal information processed at the VARO the Contractor as well as the Contractors employees will be required to complete VA Privacy and Health Insurance Portability and Accountability Act (HIPAA) training. COR will provide training to contractors prior to start. VA Form 20-0334 must be completed by the Contractor, contractor employees, and sub-contractors and original copies turned in to the COR prior beginning construction.

4.1.1 Badging and Identification

All Contractors, to include their direct employees, subcontractors and subcontractor employees are required to have Contractor identification badges. Badges are accountable and will be returned to the COR prior to final payment.

4.2 Safety

Equipment - The Contractor shall provide all safety equipment/devices, MSDS, personal protective equipment and clothing as required for its employees. Copies of all MSDS shall be provided to the COR.

The Contractor as well as the on-site supervisor will have completed no less than 30 hours of OSHA approved safety training. All other Contractor employees will have no less than 10 hours of OSHA approved safety training.

Safety Plan Contractor will provide a site specific safety plan as well as an Activity Hazards Analysis. An example of a VA approved AHA can be found at http://www.usace.army.mil/Portals/2/docs/AHA2.pdf Compliance - The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees.

4.2.2 Mishaps

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via email) the contracting officer, the contracting officer’s representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the contracting officer, the contracting officer’s representative, and/or the program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.3 Government Furnished Materials

The government shall provide at no cost parking space, access to the VARO loading docks, and a location for the dumpster.

4.4 Environmental Requirements

Non-Hazardous waste disposal Demolition - The Construction Contractor shall provide all demolition, removal and legal disposal of materials. The Construction Contractor shall ensure that facilities used for recycling, reuse and disposal shall be permitted for the intended use to the extent required by local, state, federal regulations.

Disposal vendors - The Whole Building Design Guide website http://www.cwm.wbdg.org provides a Construction Waste Management Database that contains information on companies that haul, collect, and process recyclable debris from construction projects.

Hazardous waste disposal Abatement - In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Construction Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers Manual EM 385-1-1, "General Safety Requirements as well as the specific requirements stated elsewhere in the Contract Documents. EM 385-1-1 can be found at http://federalconstruction.phslegal.com/uploads/file/EM-385-1-1_2008.pdf.

Manifesto - The Construction Contractor shall provide a waste manifesto for all hazardous waste disposals.

4.5 Applicable Directives

The contractor shall comply with all documents listed below as mandatory and referenced under paragraph 3.0, Performance Requirements. Compliance with documents listed as non-mandatory is the contractor's option.

Mandatory compliance (list) Corps of Engineers Manual EM 385-1-1, "General Safety Requirements as well as the specific requirements stated elsewhere in the Contract Documents”. EM 385-1-1 can be found at http://federalconstruction.phslegal.com/uploads/file/EM-385-1-1_2008.pdf.

29 CFR 1926.20, Occupational Safety and Health Administration Activity Hazards Analysis - AHA example found at http://www.usace.army.mil/Portals/2/docs/AHA2.pdf

CRI 104 (2015)

Non-Mandatory document (list)

4.6 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.6.1 Quality Control

The contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he/she assures him/herself that his/her work complies with the requirement of the contract.

The finalized QCP will be accepted by the Government within 10 days from the time of the award of the Task/Delivery Order. The Contracting Officer may notify the contractor of required modifications to the plan during the period of performance. The contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the contractor’s procedures do not accomplish quality control objective(s). The contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

5 Deliverables The contractor shall provide deliverables as described below. Deliverables shall be specified by the government. Format and delivery schedule for deliverables are outlined in this SOW.

6 Related Documents The following Documents are related to this project Florida Building Codes - http://floridabuilding.org/bc/bc_default.aspx VHA Directive 2011-036, Safety and Health during Construction - http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=2448 VA Handbook 6500.6, Appendix D, Contractor Rules of Behavior - http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=471&FType=2 29 CFR 1926.20 - Application of the multi-employer policy to particular construction standards.

Found at https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=INTERPRETATIONS&p_toc_level=3&p_keyvalue=1926.20&p_status=CURRENT Carpeting Section 09 68 00 10-01-15