36C10E18Q0182-003.doc

Statement of work

Supervisor offices HVAC, Lighting and Sprinkler Movement/Modification

3/19/2018

Statement of work Supervisor offices HVAC, Lighting and Sprinkler Movement/Modification Vision Statement

Modify supervisor offices (43) on 3rd floor of building 46 to provide HVAC and Lighting. The current supervisor offices were built without providing individual air conditioning, heat and lighting. There are also a couple offices that have fire sprinklers that need to be moved. The vision is to have all supervisor offices outfitted with a VAV box to provide individual heating and cooling capabilities, thermostat and 2X2 LED lights with dimming capabilities.

1 Introduction

This statement of work is for the modification of (43) coaches stations in building 46. Each station will have a 2X2 LED light installed with a dimmer switch and an independent VAV box for air conditioning/heat.

1.2 Background

Individual offices were constructed from floor to ceiling for supervisors in the Service Center. The offices were not outfitted with individual lighting or HVAC. This statement of work is for the Modification of these offices by providing lights with dimmer switches and A/C to these offices. There is currently 43 supervisor offices throughout the 3rd floor that need VAV boxes installed. 14 coaches stations need 2X2 LED fixtures with dimmer switches

1.3 Scope

Each supervisor office will be outfitted with individual HVAC which will involve the contractor connecting to the main A/C Trunk, connecting a variable air volume ( VAV) box, thermostat, ductwork and ending with a diffuser in the middle of the office controlled by the Johnson controls metasys system. Each office will also be outfitted with a 2'x2' drop in LED light controlled by a dimmer switch. (14 offices need 2X2 LED lights 29 are complete). Each station will have a fire protection sprinkler installed/relocated where needed, some offices have a sprinkler already in them based on where it was erected. (there are only 2 offices that require fire sprinkler movement/addition) The sprinkler system will be modified by a certified fire sprinkler technician in accordance with NFPA 13. There will be extensive wiring involved and the installation of a new breaker panel for the VAV boxes to be on individual circuit breakers may be necessary. Lighting should match existing LED 2X2 drop in. Single duct fan terminal units, with electric heat for offices.

2 General Requirements

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the Support Services Division at 9500 Bay Pines Blvd St Petersburg Florida and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the SOW requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks.

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (CO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (SOW line item) issued hereunder will be the minimum necessary to accomplish the task.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Accomplishment of the results contained in this SOW requires work at 9500 Bay Pines Blvd St Petersburg FL 33708. Normal workdays are Monday through Friday except US Federal Holidays. Work schedule will be after normal business hours, 1800 (6PM) to 0600 (6AM). Weekend work may be available with prior notification and approval through the COR.

3 Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Phase I Pre construction

Performance Standards

a) STD: Attendance to site survey is mandatory

AQL: Physical attendance

3.1.1 Provide work breakdown structure. .

Create and present a detailed work schedule outlining how the contractor will meet the conditions of this contract. The schedule will be provided and approved by the COR prior to commencement of work. In addition the contractor will provide copies of any shop drawings and submittals, any and all products used will have MSDS sheets available on site as well as copies furnished to the COR. Please provide COR in PDF format.

Performance Standards

a) STD: Work breakdown schedule, MSDS prior to commencement of work.

AQL: Submission of the WBS & MSDS prior to commencement of work.

Deliverables A005 MSDS submissions A009 WBS(work breakdown schedule)

3.1.2 Attend site survey

attendance of site survey

Performance Standards

a) STD: Physically attend site survey

AQL: 100% attendance

Deliverables A001 Attendance to site survey

3.2 Phase II Construction

The contractor will provide all parts, labor and expertise necessary to complete the required construction.

3.2.1 Install HVAC in all Supervisor offices.

Contractor will install HVAC diffusers to each of the supervisor offices on the 3rd floor of building 46.

Each office will receive individual HVAC diffusers supplied by a thermostatically controlled Variable Air Volume (VAV) box wired into and controlled by the Johnson Control Metasys system. VAV will be tied into the existing HVAC system.

Performance Standards

a) STD: Install HVAC to all coaches stations

AQL: 100%

3.2.1.1 Test and Balance system after installation.

Contractor will TAB (test, adjust & balance) the HVAC system and modify as needed.

Performance Standards

a) STD: Balance HVAC system after installation.

AQL: 100%

3.2.2 Install LED lighting in supervisor offices.

Contractor will install 2'X2' LED fixtures with dimmer control switches in 14 supervisor offices. 2X2 LED fixture will match what was installed in 29 of the supervisor offices.

Performance Standards

a) STD: Install LED lighting as required

AQL: 100% Installation

3.2.3 Install and or modify fire sprinklers

Contractor will ensure the offices are up to code with the location of all the sprinkler heads. All offices were erected with a sprinkler head in the office up to code with the exception of 2 offices. 1 office has a fire alarm speaker and light in it that needs to be removed and remounted outside the office.

Performance Standards

a) STD: install/modify sprinkler system to code.

AQL: 100%

3.3 Phase III Post Construction

The contractor will provide all parts, labor and expertise necessary to complete the required post construction.

Performance Standards

a) STD: All equipment and surroundings back to original condition

AQL: 100%

3.3.1 Verify all furnishings and equipment are placed back to their original position.

Contractor will verify that all Equipment moved during construction will be placed back to its original position. Contractor will verify all ceiling tiles that were disrupted during installation are back in place, level grid that does not impede sprinkler system and in like new condition.

Performance Standards

a) STD: All equipment & supplies back to original position

AQL: 100%

3.3.1.1 Punch List.

Contractor will provide a punch list and conduct a joint walkthrough with the COR.

4 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

During normal business hours (6am - 6pm) the Contractor is required to enter and exit the St Petersburg VARO through the front entrance. Entering or exiting the building through any other door will require VARO approval and an escort will be required. Upon entering the building the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening. Due to the sensitivity and personal information processed at the VARO the Contractor as well as the Contractors employees will be required to complete VA Privacy and Information Security and Rules of Behavior Training. This training will be provided by the COR to all Contractor employees to include sub-contractor employees. The Contractor will coordinate and schedule the training with the COR. Training must be completed within 10 working days from the contract award date. In addition VA Form 20-0334 and form VA Form 0711 must be completed by the Contractor, contractor employees, and sub-contractors and original copies turned in to the COR prior beginning construction. See Attachment 2 - Forms to this SOW for VA Form 20-0344 and VA Form 0711.

Equipment - The Contractor shall provide all safety equipment/devices, MSDS, personal protective equipment and clothing as required for its employees. Copies of all MSDS shall be provided to the COR.

OSHA - Prior to commencing work the Contractor shall provide proof that an OSHA designated "competent person (CP)(29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are not present. The Contractor as well as the on-site supervisor will have completed no less than 30 hours of OSHA approved safety training. All other Contractor employees will have no less than 10 hours of OSHA approved safety training.

Safety Plan Contractor will provide a site specific safety plan as well as an Activity Hazards Analysis. An example of a VA approved AHA can be found at http://www.usace.army.mil/Portals/2/docs/AHA2.pdf Compliance - The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees.

4.3 Government Furnished Materials

The government will supply a staging area for the contractor's equipment and supplies.

4.6 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.6.1 Quality Control

The Contractor shall develop a QCP and maintain an effective quality control program to ensure services are performed in accordance with the contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The finalized QCP will be submitted and accepted by the Government after award of the Contract. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

4.6.2 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this Contract Order in accordance with the Governments QASP.

5 Deliverables

The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

6 Related Documents

The following Documents are related to this project

NFPA

As found at http://www.cfm.va.gov/til/spec.asp#23 VAV Boxes As found at http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=14 OSHA 10hr and 30hr certification online As found at http://www.advanceonline.com/