-13338.pdf

U.S. Department of Veterans Affairs Veterans Benefits Administration

SOLICITING FROM A SINGLE SOURCE

JUSTIFICATION AND APPROVAL (J&A)

(OPEN MARKET)

In accordance with FAR 13.106-1(b)(2), this J&A follows the requirements at FAR 13.501(a) which dictates using the format in FAR 6.303-2., modified to reflect that the procedures in FAR subpart 13.5 were used in accordance with 41 U.S.C 1901. This grants contracting officers the authority to solicit from a single source if they determine that the circumstances of the contract action deem only one source reasonably available. This J&A for soliciting from a single source includes the following information:

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Single Source Justification.”

a. Agency/Contracting Activity: U.S. Department of Veterans Affairs/Veterans Benefits Administration.

2. Nature and/or description of the action being approved; (i.e., sole source, limited competition, establishment of a new source, brand name, etc.):

Bradford Systems is the only authorized manufacturer and authorized service provider in relation to the unique nature of maintenance (and removal) of Spacesaver filing system modules. Moreover, the parts and materials to be used in the removal of modules are identified and inventoried.

3. Description of supplies or services required to meet the Agency’s needs (including estimated value):

RMC requires the service provider to maintain the current state of 82 Spacesaver modules while disassembling and removing 4 modules. The total estimated value of the procurement is $285,816.00.

4. Statutory Authority Permitting Soliciting From A Single Source:

(X) FAR 13.106-1(b)(2) Soliciting From A Single Source; as applied to sole-source acquisitions of commercial items conducted pursuant to FAR subpart 13.5.; Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirement.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The contractor (Bradford Systems) is the only manufacturer of the Spacesaver modules to be serviced. The uniqueness of the parts and personnel skill to provide this service is the reason for the sole-source acquisition.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

N/A; this action is for the maintenance of Space Saver Filing System modules installed in 1991. This equipment is no longer sold and only those entities connected to the Space Saver manufacturer have the required knowledge and access to the antiquated spare parts. Bradford System has provided these same maintenance services on a Sole-Source basis for years. Past FBO.GOV synopsis have failed to achieve results. Bradford System is the official Space Saver representative in the Saint Louis area.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

Bradford System is the current Vendor providing the same services in this requirement. The new prices are expected to be in line with the current costs which were previously determined to be Fair and Reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market Research was done to identify alternative sources. Reviews of past contracts for these same services at the same site were also reviewed. In all cases, no other sources were found.

U.S. Department of Veterans Affairs Veterans Benefits Administration

SOLICITING FROM A SINGLE SOURCE

JUSTIFICATION AND APPROVAL (J&A)

(OPEN MARKET)

9. Any Other Facts Supporting the Use of Soliciting From A Single Source: The Saint Louis VA Records Management Center is in the process of converting their paper files into an electronic format. Once complete there will no longer be the need of these maintenance services. Though these services are needed in the short term this requirement will not be needed in the long term. Mobilizing and training a new Vendor for these short term services would costly.

10. List sources, if any, that expressed, in writing, an interest in the acquisition: N/A

11. State actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition is made for the supplies or services required: N/A

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

CERTIFICATION: __________________________________________________________ 03/05/2018 ___ Saint Louis Records Management Center; SSD Chief Date

13. Approvals in accordance with :

a. Contracting Officer’s Certification: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief, and I determine that the anticipated cost to the Government will be fair and reasonable.

CERTIFICATION/APPROVAL: ________________________________________________ ____________________ Contracting Officer Signature (Robert R. Mulheran) Date

a. One level above Contracting Officer Certification: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CERTIFICATION/APPROVAL: ________________________________________________ ____________________ Supervisory Contracting Officer Signature (John Player) Date

Gregory E Bayus 519360 Digitally signed by Gregory E Bayus 519360 DN: dc=gov, dc=va, o=internal, ou=people, 0.9.2342.19200300.100.1.1=gregory.bayus@va.gov, cn=Gregory E Bayus 519360 Date: 2018.03.05 10:12:20 -06'00'

ROBERT R MULHERAN

433186

Digitally signed by ROBERT R MULHERAN 433186 Date: 2018.03.06 09:15:42 -06'00'

Date: 03/06/2018