36C10D26Q0133_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

Veterans Benefits Administration

Waco Regional Office

701 Clay Avenue

Waco TX

CONTACT INFORMATION

Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006

POINT OF CONTACT*

Contract Specialist Tiffany Garfield tiffany.garfield@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

STATEMENT OF WORK

Veterans Benefit Administration Waco Regional Office

I. INTRODUCTION

The purpose of this procurement is to obtain goods, accessories, and ancillary storage units as well as delivery and installation services to fulfill Veterans Benefits Administration (VBA) Waco Regional Office’s furniture needs.

II. PERIOD OF PERFORMANCE

The furniture installation shall commence after delivery of the furniture. The offeror shall complete installation in maximum 7 days; all shipping and handling charges shall be paid by the offeror. Responsibility and liability for loss or damage shall remain with offeror until final inspection and acceptance by VBA.

III. SPECIFICATIONS

1. NECESSARY COMPONENTS:

The contractor shall provide all components, hardware, and parts necessary for proper assembly, installation, and operation, even though certain items may not be specifically described in the specifications. Contractor shall include the cost of such components, hardware, and parts in the bid price.

2. PLACE OF PERFORMANCE:

All delivery and Installation shall occur at the following address:

Department of Veterans Affairs Waco Regional Office 701 Clay Avenue Waco, TX 76799

3. PERFORMANCE OF WORK ON GOVERNMENT PREMISES:

Current rules and regulations applicable to the premises where the work shall be performed, shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort during installation by VBA officials, presenting valid identification for entrance, smoking restriction and any safety procedures as outlined in the site regulations. All work is to be coordinated with VA. The VA primary Point of Contact (POC) will be listed in the final contract.

The site inspection / verification is mandatory after the award of the contract to the successful offeror. This shall be conducted during normal business hours and coordinated through the primary point of contact within 5 days upon VBA award notification.

IV. INSTALLATION:

The furniture installation shall be conducted in one phase. As the project is discussed with the successful Offeror, the installation schedule shall be developed with VBA. Installation shall be in one phase in accordance with the above installation duration schedule.

The Offeror shall coordinate all deliveries and installation times with the VBA POC.

Field verification shall be performed upon contract award.

Completion of the installation requirement shall require the following minimal tasks:

1. Provide on-site management, coordination and technical assistance by a project manager working with the Government representative throughout the installation phase.

2. Meet all incoming delivery vehicles at the building entrance, unload deliveries, check for damages, and move them to the desired areas.

3. Offeror shall provide two copies of each of the following:

a. Product Warranties

b. Copies of final drawings with part numbers

4. The Offeror shall arrange delivery to the VBA location.

5. The Offeror shall be responsible for any damage to the building which occurs during delivery and installation. It is incumbent upon the successful offeror to identify any existing damage to the building by means of a Pre-Installation and Delivery Walk-Thru, and daily submissions of checklists to the designated agency representative on site. Proper measures (protective runners, pads, etc.) shall be utilized by the offeror to protect the building (elevators, walls, floors, etc.).

6. The Offeror is responsible for compliance of all products and installation with all applicable state, local and federal building codes, local ordinances and regulations.

7. Clean up and Disposal of Waste Material: Prior to completion of the work, the offeror shall remove from the vicinity of the work all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the Offeror or used under the offeror’s direction. Waste material shall be disposed of by removal from the job site. Waste materials removed from the job site shall be disposed of in accordance with the above paragraph. The offeror shall make any necessary arrangements with private parties and with county officials pertinent to locations and regulations of such disposal. Any fees or charges to be paid for disposal of materials shall be paid by the offeror. It is at the offeror’s option to furnish a dumpster on site to contain their debris. This dumpster shall be emptied regularly to ensure proper sanitation, if required. Use of the dumpster must be approved by VBA point of contact.

8. The Offeror shall be responsible for confining his crew and work to the designated project areas. Offeror shall also be responsible for ensuring that the installation personnel are identifiable.

Installation Supervision Installation supervision shall be handled by an experienced on-site supervisor trained by the manufacturer or certified designee.

1. Code Compliance: All products and installation shall comply with all state, local, and federal building codes, local ordinances, and regulations. The responsibility for determining and assuring compliance is that of the successful Bidder.

2. Building Protection - Reasonable building protection will be required to protect finishes from excessive damage. It is the responsibility of the installer to properly protect the building during installation. Walls around the doors should all be covered with corrugated board. All doorframes and doors should also be covered with special cardboard corner guards and corrugated board. All carpet and tiled floors are to be covered with Masonite boarding throughout the main traffic areas, main lobbies and elevator lobbies. It is imperative that all surfaces be properly protected to eliminate damage fees.

3. Installation Hours: Conducted installation services during regular business hours.

4. Verification of Shipments: Parts are to be checked at factory prior to shipping to ensure order is complete and that installation shall not be delayed as a result of missing parts or an incomplete delivery.

5. Repairs: Correct at Bidder expense or pay the Government to repair any building damage caused by the installation team, including damage to walls, ceiling, and floors. Restore the building to the condition it was in at the start of furniture installation.

6. Touch-up all nicks and scratches on the furniture that occurs during installation.

7. Installation includes surge protection under each height adjustable desk.

Upon Completion of Installation

Post Installation Services

1. Coordinate disposal activities with the building owner. Remove all packing materials, debris, and cartons from the job site daily.

2. Do not dispose of or discard recyclables, packing materials or trash in building-provided recycling or trash containers or dumpsters.

3. Furniture Cleaning: Clean and dust furniture surfaces inside and out with a spray cleaner upon completion of installation of each floor. Use only approved non-toxic cleaners.

V. BUILDING PARTICULARS:

Delivery will need to take place during normal business hours from 8am-5pm unless coordinated with the VBA POC. Deliveries must be scheduled so as not disrupt building maintenance and functions.

Loading Dock: Available on corner of 8th Street and Webster Avenue

VI. SPECIFICATIONS

WS4A.1 Type Office:

Offset Clamp-On Outlet, 3 Power/1 Dual USB-A+C/1 Data (311), 120L Cordset, White Housing and Bracket

Standard Product Reference::RSA422N~(V1)638AWOOD

Deviation::Thickness - Application

Acknowledgement Line 1:**:TOP,RECT,CRED,1"TH,24DX42W

Acknowledgement Line 2:**:V1=638A, EDGE=W, NO GROM

Width:42:42" Wide

Depth:2:24" Depth

Thickness:**:1" Thick Top

Grommet Option:N:No Grommet auto:~:No grommet finish necessary

Top Finish Type:(V1):V1 Techwood Veneer

V1 Techwood Veneer Finish:638A:Blond Maple / Low Gloss / Closed Pore

Edge Finish:WOOD:Complementary Wood

Application:**:USED ABOVE H09945

Engineering Note:**:Same as previously engineered QH09944XR but different finish

Standard Product Reference:: R2P361R(V1)638A(V1)638AWF613LS (KEYALIKE)(LOCK)

Deviation::Width

Acknowledgement Line 1:**:PED,BF,22-3/8HX19X42,W,F,LK

Acknowledgement Line 2:**:V1=638A,IN=WOOD,PULL=F=613,LK

Height:C:Credenza

Width:42:42'' wide nominal

Depth:1:19" Depth

Credenza Pedestal Configuration:R:Box/File

Case Surface Selection:(V1):V1 Techwood Veneer for Case

V1 Techwood Veneer Finish:638A:Blond Maple / Low Gloss / Closed Pore

Front Surface Selection:(V1):V1 Techwood Veneer

V1 Techwood Veneer Finish for Front:638A:Blond Maple / Low Gloss / Closed Pore

Interior Selection for V1:W:Wood

Pull Option Selection:F:Bar Pull

Pull Finish:613:Silver

Lock Selection:L:Lock Hole Drilled auto:(LOCK):Specify lock core & key separately

Engineering Note:**:Same as previously engineered QH09945SWV but different finish

Standard Product Reference:: R2C7233DHGHWL(V1)638A(V1)638AWF613LS (KEYALIKE)(LOCK2)

Deviation::Width - Height - Configuration

Acknowledgement Line 1:**:CAB,MULTI-FUNCTNL LH,64X24X24

Acknowledgement Line 2:**:V1=638A,INT=W,F=613,LK,R2

Width:24:24'' wide as per old Reff model RC623ML

Depth:3:24" Deep

Height:**:64'' high for 26-1/2" planning as per old Reff model RC623ML

Configuration:**:Multifunction Cabinet, Left Hinged Door, File/File, Open Upper Section

Case Surface Selection:(V1):V1 Techwood Veneer for Case

V1 Techwood Veneer Finish for Case:638A:Blond Maple / Low Gloss / Closed Pore

Front Surface Selection:(V1):V1 Techwood Veneer

V1 Techwood Veneer Finish for Front:638A:Blond Maple / Low Gloss / Closed Pore

Interior Selection for V1:W:Wood

Pull Option Selection:F:Bar Pull

Pull Finish:613:Silver

Lock Selection:L:2 Lock Holes Drilled auto:(LOCK2):Specify 2 lock cores & keys separately

Engineering Note:**:Same as previously engineered RC623ML but different finish

Standard Product Reference:: R2C7233DHGHWR(V1)638A(V1)638AWF613LS (KEYALIKE)(LOCK2)

Deviation::Width - Height - Configuration - Engineering Note

Acknowledgement Line 1:**:CAB,MULTI-FUNCTNL RH,64X24X24

Acknowledgement Line 2:**:V1=638A,INT=W,F=613,LK,R2

Width:24:24'' wide as per old Reff model RC623MR

Depth:3:24" Deep

Height:**:64'' high for 26-1/2" planning as per old Reff model RC623MR

Configuration:**:Multifunction Cabinet, Right Hinged Door, File/File, Open Upper Section

Case Surface Selection:(V1):V1 Techwood Veneer for Case

V1 Techwood Veneer Finish for Case:638A:Blond Maple / Low Gloss / Closed Pore

Front Surface Selection:(V1):V1 Techwood Veneer

V1 Techwood Veneer Finish for Front:638A:Blond Maple / Low Gloss / Closed Pore

Interior Selection for V1:W:Wood

Pull Option Selection:F:Bar Pull

Pull Finish:613:Silver

Lock Selection:L:2 Lock Holes Drilled auto:(LOCK2):Specify 2 lock cores & keys separately

Engineering Note:**:Same as previously engineered RC623MR but different finish

WS4A Type Office:

Standard Product Reference::RCE601(L)(CORE)139139

Deviation::Width - Application

Acknowledgement Line 1:**:TOP,RECT,1THK,20DX42W,PL

Acknowledgement Line 2:**:PL/EDGE=139,NG

Grommet Type:NG:No Grommet

Width:42:42'' wide as per application

Depth:1:20" Depth

Top Finish Type:(L):Laminate

Laminate Finish Type:(CORE):Core Laminates

Top Laminate Finish:139:Light Ash

Laminate Edge Band Finish:139:Light Ash

Application:**:This top will sit on Anchor credenza WC2242BLL and needs to match the depth of adjacent top RHPCEEG301

Engineering Note:**:Same as previously engineered QH09550NR

VII. The C&A requirements do not apply, and a Security Accreditation Package is not required.

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