36C10D24R0006.docx

SUBJECT*

Demolish, re-asphalt, and restripe the West and East parking lots at the Montgomery VARO.

GENERAL INFORMATION

Veterans Benefits Administration

Regional Office 322

345 Perry Hill Road

Montgomery AL

CONTACT INFORMATION

Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006

POINT OF CONTACT*

Contracting Officer Jacalyn Hainey jacalyn.hainey@va.gov 603-203-6340

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

GENERAL: This is a pre-solicitation notice only and does not constitute a solicitation; accordingly, no response is due at this time, nor will any questions of a technical or contractual nature be answered. Those questions will only be answered via an amendment to the solicitation once it is issued.

The Veterans Benefits Administration anticipates issuing a solicitation for the following project.

PROJECT TITLE: General Contract to demolish, re-asphalt, and restripe the West and East parking lots at the Montgomery VARO.

PROJECT SCOPE: Contractor will provide all material and labor to demolish, re-asphalt, and restripe the West and East parking lots at the Montgomery VARO in accordance with the SOW.

PLACE OF PERFORMANCE: Veterans Affairs Regional Office #322 345 Perry Hill Road Montgomery, AL 36109 The solicitation number is 36C10D24R0006. Specific instructions on submitting offers will be contained in the solicitation documents. It is anticipated that the solicitation will be issued on or about April 26, 2024, with offers due within 30 days. The entire solicitation package, including all attachments, will be available electronically at www.fbo.gov. Paper copies of this solicitation will not be made available.

ESTIMATED MAGNITUDE OF CONSTRUCTION: In accordance with Veterans Administration Acquisition Regulations (VAAR) 836.204, the project magnitude is estimated to be between $1,000,000.00 and $2,000,000.00.

PROCUREMENT TYPE: The Government anticipates awarding a single firm-fixed price contract to meet this requirement. The Government will consider an offeror's price for reasonableness and past performance to determine the best value in accordance with the procedures outlined in FAR Part 15.

SET-ASIDE: This acquisition has been set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns in accordance with Public Law 109-461, Veterans First Program. Only offers from SDVOSB concerns that are registered and verified in the Center for Verification and Evaluation (CVE) Vendor Information Pages (VIP) website at https://www.vip.vetbiz.gov/ at the time date set for receipt of offers shall be considered for award. Offers from SDVOSB concerns that are not registered shall be rejected as non-responsive and shall not be considered for award. Offers received from concerns that are not SDVOSB concerns will be considered nonresponsive and shall be rejected.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL BUSINESS SIZE STANDARD: The NAICS code for this project is 812930 (Repair or Alteration of Parking Facilities) and the small business size standard is $47 MIL.

PROJECT COMPLETION DATE: The project timeline is expected to be approximately 120 calendar days following the issuance of the notice-to-proceed.

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a SAM.gov Unique Entity ID number and an active registration in SAM, System for Award Management (www.sam.gov ) in order to conduct business with the Federal Government. Offerors will be required to complete Online Representations and Certifications at the SAM website.

POINT OF CONTACT: Jacalyn Hainey, Contracting Officer, jacalyn.hainey@va.gov,603-203-6340.

Contracting Office Address:

Department of Veterans Affairs, Veterans Benefits Administration, Office of Acquisitions 1800 G. Street, N.W Washington, DC 2006

Presolicitation Notice Presolicitation Notice Information contained in this announcement is subject to change

Presolicitation Notice

STATEMENT OF WORK

VBA Montgomery Parking Lot Regional Office Parking Areas Repaving

MONTGOMERY REGIONAL OFFICE

345 Perry Hill Road Montgomery, AL 36109

STATEMENT OF WORK

Parking Lot Repaving

1. GENERAL

1.1 Introduction. In accordance with VA Directive 0730 (12 December 2012) the Montgomery Alabama Veterans Administration Regional Office (VARO) is responsible for the safety and security of its employees of which includes pedestrian access throughout the parking lots.

1.2 General contractor to demolish, re-asphalt, and re-stripe the West and East parking lots at the Montgomery VARO that service the Regional Office. In order to maintain positive control of the parking areas under the regional office visible numbering of parking stalls must be maintained.

1.3 Contractor. The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, software, hardware, and transportation necessary to fulfill effectively and efficiently all the requirements of this Statement of Work (SOW).

1.4 Scope of work. The Montgomery Regional Office has a need for a project to demolish, re-asphalt, and re-stripe the East and West parking lots at the Montgomery VA Regional Office. Once complete, the contractor will reapply all pavement markings, parking stalls, traffic pattern indicators, and parking spot numbers to the parking areas with thermoplastic markings congruent with all applicable federal regulations. The final appearance of the parking areas will be aesthetically pleasing and homogenous throughout. The VA is asking that this work be completed during duty as well as non-duty hours and in no way and at no time should it impact VA customers nor VA employees. The Contractor must complete the work in phases as described in AE documents. Contractor will provide timelines and schedule of values (by phase) of the project within 10 days of contract award. Contractor will provide detailed diagrams with labeled pictures of the current parking areas to include ground and curb markings along with projections of the changes requested by VBA within 10 days from the date of the Notice to Proceed. Contractor will locate, photographically identify and report any issues within 5 days from the date of the Notice to Proceed.. Contractor will be responsible for replacing any parking stops damaged during the project with parking stops of the same salient and aesthetic characteristics as the existing parking stops. Contractor will apply Pavement markings for standard, and handicapped parking stalls with all industry standard demarcations in compliance with all State and Federal regulations pertaining to same. All correspondence from the Contractor must be via email. All reports, photographs, certificates, and submittals will be submitted via email attachment in Portable Document Format PDF.

1.5 Communication. The COR assigned to the project is Darrel Bradford and will be the RO POC (email darrell.bradford@va.gov 334-213-3377). All communication will have to go through the Contract Officer (CO) and the Contract Officer Representative COR.

1.6 Duration. All work will be completed NLT 120 days from the Notice to Proceed. At no time will the normal operation of the Regional Office be impacted or impeded by this project. All work will be completed during duty and non-duty hours as listed in phasing directions.

1.7 Location. The parking area adjoining the VBA Regional Office, The parking areas of parking lots at the Montgomery VARO, 345 Perry hill Road Montgomery, AL 36109

2. GOVERNMENT FURNISHED ITEMS AND SERVICES

2.1. Parking. The government shall provide the contractor adequate lay down and staging area at no cost, as well as access to the VARO loading docks as necessary.

3. CONTRACTOR FURNISHED ITEMS AND SERVICES

3.1. GENERAL. The Contractor will be responsible for the removal and legal disposal all materials. All tools, equipment, vehicles, materials, and any other necessary equipment or material must be supplied by the contractor. All areas must be cleaned prior to completion of work each day and special attention will be taken to prevent all debris and detritus from moving out of the project area. The work area must maintain a clean appearance prior to finishing for the day. A site supervisor must be identified to the COR and must be on site (Regional Office) and present during any work being conducted. Notice of changes in supervisory personnel must be provided in advance via email to the COR and will include NAME, Position and contact information.

3.1.1. Competencies. Contractor must be fully versed in the demolition, replacement of asphalt, curbs, gutters, thermoplastic markings, and parking lot finish. Contractor will provide examples of successful work of similar size and scope accomplished within the past 2 years in similar locations and environments.

3.1.2. Installation / Diagnostic tools. The Contractor must provide submittals of materials to be used and provide the VBA with documentation confirming the Contractors compliance with best practices and industry standards for our location and environment.

3.1.3. Project Area

Approximate quantities of work are:

-Remove and replace 99,600 SF of asphalt -Remove and replace 1000 LF of curb and gutter -Clean 3750 LF of curb and gutter -Restripe to match existing conditions

3.1.4. Architecture 1

1. Provide one staging location for the duration of construction. Coordinate COR at the parking bend adjacent to the warehouse on the far side of the employee parking lot.

2. Remove and replace all asphalt in the visitor lot. This lot consists of 38 parking spaces, including 5 handicapped spaces. Remove and replace or clean concrete curb and gutter in this lot.

3. Remove and replace all asphalt in the employee parking lot. This lot consists of 227 parking space; 15 of these are handicapped spaces. Remove and replace or clean concrete curb and gutter in this lot.

4. Perry Hill-Samuel J. Maraman Intersection – Remove and replace all asphalt drive and remove and replace or clean concrete curb and gutter. Provide proper signage and traffic control to allow visitors and employee access with minimal confusion or traffic flow disruption. Discuss the potential for weekend work in this location with the COR.

5. Samuel J. Maraman – Remove and replace all asphalt drive and remove and replace or clean concrete curb and gutter. Employees will need to be routed through the main VA campus while this work is complete.

6. Medal of Honor Memorial Dr – Samuel J. Maraman Intersection – Discuss the potential for weekend work in this location with the COR, as this will cut off access to the entire employee parking lot.

a) Once each area is complete, the contractor is to re stripe all affected areas. This includes but is not limited to: parking lines, handicapped parking spaces, crosswalks, lane lines, turn arrows, etc.

b) Curb and gutter are to be replaced in all locations where damaged or at the direction of the COR. Clean all curbs and gutters existing to remain.

3.1.4. Parking Requirements The existing VBA Regional Building is 60,000 GSF. This project is a maintenance project to refurbish the existing parking lot paving and striping. As such, parking requirements are grandfathered, and new parking space count requirements do not apply. Local Building Code determines the parking ratio requirements. The City of Montgomery Alabama (Land Use Department 334-625-2073) was contacted during code research by the design team.

3.1.5. Restriping new spaces will comply with Standards Table F208.2 Parking Spaces will be utilized to determine the number of accessible spaces required. Per ABA section F208.2.4 – “For every six or fraction of six parking spaces required by F208.2 to comply with 502, at least one shall be van parking space complying with 502.

3.1.6. Parking Spaces

Parking Lot A Existing Number of total spaces 38 Required number of Total Accessible Spaces 2 Required number of Van Spaces 1 Parking Lot B Existing Number of total spaces 227 Required number of Total Accessible spaces 7 Required number of Van Spaces 2 Additional Local Station Parking Requirements Parking Space for VA Director 1 Vendor Parking Space 1 Employee of the Month Parking Space 1 Reserved Spaces 21 (near building) 4 (near warehouse) Provided Spaces Parking Lot A

Total Accessible Spaces 4 Total Van Spaces 2 Total Reserved Spaces 0

Parking Lot B Existing Number of total spaces 220 Total Accessible Spaces 16 Total Van Spaces 5 Total Reserved Spaces 27 (1 – Director/ 1 – Vendor/ 1 – E.O.Q. / 21 near building / 4 near storage)

Vehicle Spaces. Car parking spaces shall be 96 inches (2440 mm) wide minimum and van parking spaces shall be 132 inches (3350 mm) wide minimum, shall be marked to define the width, and shall have an adjacent access aisle complying with 502.

EXCEPTION: Van parking spaces shall be permitted to be 96 inch1es (2440 mm) wide minimum where the access aisle is 96 inches (2440 mm} wide minimum.

3.1.7. Phasing This contract requires work to be completed in phases that encompasses weekend hours. Refer to sheet CS200 – OVERALL PHASING PLAN, in the construction drawings identify the 5 phases required as well as the weekend work.

3.1.8. Signage Temporary and permanent exterior signage will be included as part of this project. The VA confirmed that the new signage will not be required to be illuminated. Sheet AS001 – ARCHITECTURAL SITE PLAN, shows the type of new exterior signage to be used on the project as well as the location of each sign type.

3.1.9.

VA Planning, Design and Construction Criteria

PG-18-1

ASHRAE

Standards 15 & Safety Standard for Refrigeration Systems and Designation and Safety Classification of Refrigerants.

3.2. SECURITY. During normal business hours, the Contractor will not have unescorted access to the VARO building. Entry to the VA campus must be accomplished through the main entrance on 345 Perry Hill Road during non-duty hours. While on VA campus the contractor and/or contractor employees will be required to have proof of identity (must have a valid photo ID). All weekend and after-hours work will be monitored by the COR assigned who will be on site through the duration of the project.

3.3. SAFETY. The following safety criteria must be met at the time of the acceptance inspection:

3.3.1. Equipment. The Contractor must provide all safety equipment/devices, personal protective equipment and clothing as required for its employees.

3.3.2. Construction Safety plan required.

3.4. LOCATION. All work will be completed at the Department of Veterans Affairs Montgomery Regional Office, 345 Perry Hill Road Montgomery, AL 36109.

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