36C10D24Q0227 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

VA

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006

36C10D24Q0227 07-11-2024

X

X

30 July 2024/2:00pm See CONTINUATION Page

This solicitation is amended to provide updated quote format guidance and contractor past performance evaluation forms which may used to obtain past performance data. Offerors shall complete all required sections of the basic request for quotes as well as complying with guidance regarding quote content and format contained within this amendment. Signed copies of the completed basic RFQ and this amendment shall be submitted to the contract specialist by the quote due date and time. All requirements, clauses and provisions contained in the initial request for quote remain applicable.

Marty Bost

VA-VBA-2023-00038

CONTINUATION PAGE

A.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Approach Past Performance Price

Technical and past performance, when combined, are equal to Price..

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision) Each vendor shall submit a proposal consisting of the following sections, in electronic format, to the contract specialist identified in the request for quotations (RFQ). Unless otherwise stated, pages shall be 8 ½ by 11 inches, with one (1) inch margins. Arial font no smaller than 11 pitch shall be used (except for tables or charts which may use 8 pitch). The footer of each page shall depict the RFQ number and page number(s). Vendors may use MS Word Office 365 (.docx) or Adobe Acrobat (.pdf) for text documents and MS Excel 365 for spreadsheets. Spreadsheets (e.g., for pricing information) shall be unlocked, such that formulas used, if any, may be clearly seen. There is no page count minimum. Quotes must be, within the page limits, sufficient to address the requirement and associated evaluation factors.

NOTE: All relevant information in the RFQ, (e.g., SF 1449 Page 1, Section 30a-30c, Sections B.1.1 a. and C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)) and any other section requiring the vendors input, shall be completed in the submitted quote. Failure to complete required sections may render the quote ineligible or evaluation.

Quote Cover Page(s): The name of the requirement (RFQ title) and RFQ number shall be included, as shall the submitting vendor’s name, address and POC information (name, email, phone number). The vendors UEI and CAGE shall also be included on the cover page. The cover pate is limited to two (2) pages with the second page being an index of the quote content (e.g., volume number and number of pages, Names/designators for tables/charts and page number).

Technical Approach: The narrative of each vendor’s quote shall address each element of the Technical Approach Factor. Simply restating the element and indicating the intent to fulfill the requirement is insufficient and may be considered non-responsive. Content of the narrative could include, as an example (not to be construed as all-inclusive or mandatory) understanding of needed resources (e.g., trades or equipment), copies of or pertinent data (e.g., company name, policy numbers, term, etc.) associated with licenses or insurance, anticipated task schedule (duration rather than calendar dates). Quotes shall contain clear supporting rationale. The technical approach is limited to five (5) pages front and back or 10 pages total, exclusive of tables or charts for which there is no page count limit.

Past Performance: Vendors may submit data addressing up to three (3) examples of past performance conducting work the same as or similar to the requirement detailed in the RFQ SOW. Performance must have concluded not more than five (5) years from the quotation submission due date. Narratives for similar work shall clearly define the association. Vendors shall use the appropriate EVALUATION OF CONTRACTOR PERFORMANCE (Non-Government or COR/POC) template attached to this RFQ, to obtain information from prior customers. As one or all of the three samples, vendors may provide the contract numbers and periods of performance for records maintained within the Contractor Performance Assessment Reporting system (CPARS). Past performance page count is limited to three (3) pages front and back or six (6) pages total. Exception: CPARS reports page number quantity are unlimited, as there are few, if any, page number limitations definable by system users.

Price: Vendor’s shall complete Section B.2 Price/Cost Schedule and submit a copy of the entire (all pages) of the completed and signed RFQ as part of their quote. Vendors may, but are not required to, include, narrative pages or tables with details of how their price for CLIN 0001 of the RFQ was determined. Such pages shall be clearly identified as a Price Attachment. All MS Excel spreadsheets provided shall be unlocked, such that formulas used, if any, may be clearly seen. There is no page limitation for the price section.

Evaluation Criteria Factor #1 – Technical Approach Each vendor shall submit a technical approach narrative which demonstrates how the vendor intends to accomplish the requirements as stated in the Statement of Work and satisfies each element.

Element 1 – Understanding: Interpretation of scope.

Element 2 – Feasibility: Access to required resources and meet industry standards, teaming partners/subcontractors, subject-matter experts, consultants, and/or specialized trades.

Element 3 – Adequacy: The vendor (and/or its subcontractors or third parties) must be certified, bonded, and insured and is responsible for maintaining minimum liability insurance required by the state of Florida, for the duration of the contract. Proof of insurance to include expiration date, shall be provided.

Element 4 – Completeness: Vendors shall provide proof of certification as a contractor and/or project manager (for the Prime) authorized to work within the state of Florida. Vendors shall disclose any and all negative licensing information and any pending litigation involving any of the quoting firms that will be either Prime or Sub contractors on this project.

Rating Scheme - The technical approach factor will receive one of the ratings defined below. Ratings will be used to determine an overall rating for the technical approach factor. A rating of unacceptable for either standard will equate to an unacceptable rating for the project approach factor and the proposal will not be further evaluated.

Adjectival Rating Standards

Evaluation Factor #2 - Past Performance (Similar projects).

Evaluation of past performance will consist of the Government reviewing one or more of the following:

1. The contracting officer’s knowledge of and previous experience with the supply or service being acquired;

2. Customer Evaluation of Contractor Past Performance surveys;

3. Data gleaned from the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov; or

4. Any other reasonable basis.

For vendors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the vendor shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “neutral.” If a rating of unacceptable for the past performance factor is assessed, the entire proposal will be determined unacceptable, and will not be further evaluated.

Past Performance Ratings

Pricing Data: Vendor’s shall complete Section B.2 Price/Cost Schedule of the RFQ. Additional price information, is submitted, must reflect consistency with the price entered for CLIN 0001. Failure submit the completed RFQ document (SF 1449) will render the vendor ineligible for award.

Award will be made on the basis of the lowest evaluated price of quotations meeting or exceeding the acceptability standards for non-cost factors. The evaluation will be conducted by receiving all quotations submitted and reviewing the lowest price proposal to verify that that quotation meets all solicitation requirements to include the evaluation criteria. If that quotation does not meet the solicitation requirements, then the evaluation team will move on to reviewing the next lowest quotation and proceed in the same manner until a quotation meets all requirements.