RFQ 36C10B26Q0821 FINAL.pdf

PAGE 1 OF 65 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

$25 million

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 AND 52.212-4 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10B26Q0821 09-17-2026

Sean Doyle, Contract Specialist 848-377-5304 09-23-2026 11:00am EDT

36C10B Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

X 100

X

561621

N/A

X

See Delivery Schedule

36C10B

Department of Veterans Affairs Technology Acquisition Center

36C10A

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971 See website at: http://www.fsc.va.gov/einvoice.asp

(877) 353-9791

See CONTINUATION Page

Title:

VA Police Security System Upgrade

This Request for Quote (RFQ) is being issued on a sole source b i basis to Homefront Security, LLC under 41 U.S.C. 3304 (a)(5), “Authorized or Required by Statute”, as implemented by Revolutionary Federal Acquisition Regulation Overhaul (RFO) Deviation 6.103-5. For this action, 38 U.S.C. 8127(c), known as the Veterans First Contracting Program provides the authority to directly contract with a Service-Disabled Veteran- Owned Small Business (SDVOSB).

Period of Performance (PoP):

12-month base period

Points of Contact (POC):

Contracting Officer (CO): Evan Schlisserman, evan.schlisserman@va.gov Contract Specialist (CS): Sean Doyle, sean.doyle@va.gov

See Continutation Page

X X

Evan Schlisserman Contracting Officer

36C10B26Q0821

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

B.2 SOFTWARE LICENSE, SOFTWARE MAINTENANCE, AND SOFTWARE

TECHNICAL SUPPORT

B.3 CONTRACT ADMINISTRATION DATA

B.4 PRICE SCHEDULE

B.5 PRODUCT DESCRIPTION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.209-6 PROTECTING THE GOVERNMENT INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, PROPOSED

FOR DEBARMENT, OR VOLUNTARILY EXCLUDED (NOV 2025) (DEVIATION)

C.3 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY (FEB

2023)

C.4 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.5 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING –

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.6 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (NOV

2025) (DEVIATION)

E.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.4 INFORMATION TECHNOLOGY USING SUSTAINABLE PRODUCTS

E.5 ARTIFICIAL INTELLIGENCE EFFORTS

E.6 SDVOSB VERIFICATION REQUIREMENT FOR SERVICE-DISABILED VETERAN-

OWNED SMALL BUSINESSES (SDVOSBs)

E.7 GRAY MARKET GOODS

E.8 BASIS FOR AWARD

E.9 RESPONSE INSTRUCTIONS

SECTION H – CLAUSE

H.1 ARTIFICIAL INTELLIGENCE IN VA CONTRACTS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C.

§ 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), Source Code Harmonization and Reuse in Information Technology Act “SHARE IT Act” (P.L. 118-187), and FAR clauses 52.212-4, 52.227-14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14, this includes any custom code developed for the purpose of performing under this contract. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, SOFTWARE MAINTENANCE, AND SOFTWARE TECHNICAL

SUPPORT

(1). Definitions.

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired.

The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement, or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

d) The commercial computer software delivered under this contract may not be used, reproduced, or disclosed by the Government except as provided below or as expressly stated otherwise in this contract. The commercial computer software may be-

i. Used or copied for use with the computer(s) for which it was acquired, including use at any Government installation or agency to which the computer(s) may be transferred;

ii. Used or copied for use with a backup computer if any computer for which it was acquired is inoperative;

iii. Reproduced for safekeeping (archives) or backup purposes;

iv. Modified, adapted, or combined with other computer software;

v. Disclosed to and reproduced for use by support service Contractors or their subcontractors, subject to the same restrictions set forth in this contract;

and

vi. Used or copied for use with a replacement computer.

e) Unauthorized Obligations.

i. Except as stated in paragraph (ii), when any supply or service acquired under this contract is subject to any commercial supplier agreement (as defined in 502.101) that includes any language, provision, or clause requiring the Government to pay any future fees, penalties, interest, legal costs or to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation ( 31 U.S.C. 1341), the following shall govern:

1) Any such language, provision, or clause is unenforceable against the Government.

2) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the commercial supplier agreement. If the commercial supplier agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

3) Any such language, provision, or clause is deemed to be stricken from the commercial supplier agreement.

ii. Paragraph (u)(1) of this clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

f) Commercial supplier agreements unenforceable clauses.

i. This agreement is a part of a contract between the commercial supplier and the U.S. Government for the acquisition of the supply or service that necessitates a license or other similar legal instrument (including all contracts, task orders, and delivery orders under FAR 12).

ii. End user. This agreement shall bind the ordering activity as end user but shall not operate to bind a Government employee or person acting on behalf of the Government in his or her personal capacity.

iii. Law and disputes. This agreement is governed by Federal law. Any language purporting to subject the U.S. Government to the laws of a U.S. state, U.S. territory, district, or municipality, or a foreign nation, except where Federal law expressly provides for the application of such laws, is hereby deleted.

1) Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by applicable Federal law is hereby deleted. Any dispute regarding the license grant or usage limitations shall be resolved in accordance https://www.acquisition.gov/gsam/part-502#GSAM_502_101 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 with the Disputes Clause incorporated in FAR 52.212-4(d).

2) Any language prescribing a different time period for bringing an action than that prescribed by applicable Federal law in relation to a dispute is hereby deleted.

3) Continued performance. The supplier or licensor shall not unilaterally revoke, terminate or suspend any rights granted to the Government except as allowed by this contract. If the supplier or licensor believes the ordering activity to be in breach of the agreement, it shall pursue its rights under the Contract Disputes Act or other applicable Federal statute while continuing.

4) Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by agency guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the U.S. Government only when explicitly provided by statute (e.g., Prompt Payment Act or Equal Access to Justice Act).

iv. Updating terms. After award, the contractor may unilaterally revise commercial supplier agreement terms if they are not material. A material change is defined as:

1) Terms that change Government rights or obligations;

2) Terms that increase Government prices;

3) Terms that decrease overall level of service; or

4) Terms that limit any other Government right addressed elsewhere in this contract.

5) For revisions that will materially change the terms of the contract, the revised commercial supplier agreement must be incorporated into the contract using a bilateral modification.

6) Any agreement license terms or conditions unilaterally revised subsequent to award that are inconsistent with any material term or provision of this contract shall not be enforceable against the Government, and the Government shall not be deemed to have consented to them.

v. No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative.

vi. Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S.

Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

vii. Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows:

1) Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the ordering activity. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying Government contract or order.

2) This charge, if disputed by the ordering activity, will be resolved in accordance with FAR 52.212-4(d);

no payment obligation shall arise on the part of the ordering activity until the conclusion of the dispute process.

3) Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the Government.

(3). Software Maintenance and/or Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description.

However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/gsam/part-552#GSAM_552_212_4 http://www.cpars.gov/ lapse.

(4). Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

B.3 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Evan Schlisserman Contracting Officer Evan.Schlisserman@va.gov Department of Veterans Affairs

Technology Acquisition Center

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon acceptance of deliverable in accordance with Section

B.4, Schedule of Supplies/Services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

TBD

6. PURCHASE ORDER NUMBER: TBD

7. ARM APPROVAL: 202152

mailto:Evan.Schlisserman@va.gov

B.4 PRICE SCHEDULE

Any resulting contract will be awarded on a firm-fixed-price basis as defined by Federal Acquisition Regulation Subpart 16.202. Accordingly, the Contractor shall ensure that any and all costs associated with the Contractor’s proposed application(s), software products, software solution, and/or system, shall be included in the Contractor’s proposed firm-fixed price, and shall serve as the Contractor’s firm-fixed price for the life of any resulting contract. No additional costs or fees relative to the Contractor’s proposed application(s), software products, software solution, and/or system including, but not limited to, licensing costs and any associated licensing maintenance required for the development, delivery, integration, operation, and/or maintenance of the Contractor’s proposed solution will be allowed, accepted, and/or paid by the Government.

NOTE: Offerors are instructed to complete Section B.4 and submit with their quote. Offerors are cautioned that alterations to the line items as specified below will not be accepted and will render quotes unacceptable. All questions shall be directed to the Contract Specialist, Sean Doyle.

All prices shall contain no more than two decimal places. For each priced line item, ensure the Unit Price column multiplied by the Quantity column equals the Extended Price column.

Period of Performance (PoP): 12 Months from Date of Award

CLIN DESCRIPTION QTY

UNIT

OF

ISSUE

UNIT

PRICE

EXTENDED

PRICE

Pelco Workstation – IAW PD 1.3 and 1.4.1 Product Service Code (PSC): 6350 Part Number: VX-WKST

1 EA $ $

CAT6 Wire / Cabling – IAW PD 1.3, 1.3.1 and 1.4.7

PSC: 6350

Part Number: N/A

1 LO $ $

24 Port PoE+ Switch – IAW PD 1.3 and 1.4.8

PSC: 6350

Part Number: TG240G

1 EA $ $

32-inch LED Security Monitor – IAW PD

1.3 and 1.4.1

PSC: 6350

Part Number: OE-32LEDMON

1 EA $ $

Pelco Four-Head Exterior Dome Camera – IAW PD 1.3 and 1.4.2 4 EA $ $

PSC: 6350

Part Number: SMLE1-12V5-4H

Axis IP Network Video Intercom – IAW PD

1.3.1 and 1.4.3

PSC: 6350

Part Number: I8116-E

1 EA $ $

Pelco Sarix Value IMV Vandal Dome Fixed Lens Camera – IAW PD 1.3 and 1.4.5

PSC: 6350

Part Number: IMV229-1ERS 2M

9 EA $ $

Wireless Backhaul – IAW PD 1.3 and 1.4.4

PSC: 6350

Part Number: XWOBAP1

1 EA $ $

Camera License(s) – IAW PD 1.3 and 1.3.2

PSC: 6350

Part Number: VXP-1C

1 LO $ $

Pelco 360 Degree Camera – IAW PD 1.3 and 1.4.6

PSC: 6350

Part Number: IMF8

1 EA $ $

Pelco Calipsa AI Video Analytics Software, licensing, activation, configuration and integration – IAW PD 1.3.2 and 1.4.10

PSC: 6350

Part Number: CVACORCALIPSA

1 LO $ $

PIV Class Card Readers – Two Form Factor – IAW PD 1.3 and 1.4.13

PSC: 6350

Part Number: 40KNKS-003-0005M5

7 EA $ $

Verizon ISP Device – IAW PD 1.3.3 and 1.4.11

PSC: 6350

Part Number: VZN2500*

3 EA $ $

Cellular Communicator – IAW PD 1.3.4 and 1.4.12

PSC: 6350

Part Number: LTEM-XV

41 EA $ $

Verizon Annual Service Plan – IAW PD

1.3.3 and 1.4.11

PSC: 6350

Part Number: N/A

1 LO $ $

Labor – project management, installation, wiring, configuration, programming and systems integration – IAW PD 1.3.5 and 1.4.14

PSC: 6350

Part Number: N/A

138 HR $ $

0017 Warranty Support IAW PD 1.3 12 MO $ $

Statement of Attestation IAW PD 5.7

Due 3 days after CO Authorization for use of AI and at minimum annually thereafter

1 LO NSP NSP

AI System/LLM Development and Operation Documentation Package IAW 5.7.1

Due 15 days ARO and updated Annually thereafter

1 LO NSP NSP

Compliance Monitoring and Reporting Plan

IAW PD 5.7.2

Due 30 days after receipt of contract

1 LO NSP NSP

Corrective Action Plan IAW PD 5.7.2

Due 10 business days after identification of any deviation of AI Principles

1 LO NSP NSP

AI Model Updates and Change Disclosures

IAW PD 5.7.3

Due 30 days prior to implementation of change

1 LO NSP NSP

TOTAL CONTRACT COST: $

B.4.1 DELIVERY, INSTALLATION, AND PERFORMANCE SCHEDULE

The Contractor shall complete delivery of the Brand Name Pelco Security System Upgrade within 60 calendar days after date of award. Installation, configuration, programming, integration, testing, and commissioning shall be completed within 120 calendar days after date of award. A 12-month manufacturer warranty period shall commence after the successful installation configuration, integration, testing, and commissioning of all equipment. in accordance with PD Section 1.3.

The requirement supports the Margaret Cochran Corbin (Manhattan), Brooklyn VAMC, and St.

Albans VAMC Community Living Center campuses as specified in the PD. The Contractor shall coordinate deliveries and installation activities with the designated VA points of contact.

B.5 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD)

DEPARTMENT OF VETERANS AFFAIRS

Office of Information & Technology (OIT) VISN 2 – VA New York Harbor Healthcare System

VA POLICE ENTERPRISE SECURITY SYSTEM UPGRADE

Date: August 14, 2026

VA-26-00085372

PD Version Number: 1.0

FACILITY: High Complexity - Three Campus Healthcare System

Requirement Type: Enterprise Physical Security / CCTV / Network Security Infrastructure Modernization

1.0 PRODUCT / SERVICE REQUIREMENTS

The Department of Veteran Affairs (VA) New York Harbor Healthcare System (NYHHS), VISN 2, requires the acquisition, installation, configuration, integration, testing, commissioning, documentation, and warranty support of an enterprise physical security system upgrade supporting VA Police operations across three geographically separated VA Medical Center campuses.

The requirement includes replacement and expansion of Closed-Circuit Television (CCTV) infrastructure, installation of enterprise video analytics, network connectivity between campuses, replacement of cellular alarm communicators, and integration with the Medical Center’s existing enterprise brand name Pelco Video Management System (VMS).

The Contractor shall provide all equipment, software, licenses, materials, labor, installation, engineering, programming, configuration, testing, training, documentation, and other services necessary to provide a complete and operational solution.

1.1 Requirement Background

VA NYHHS is a high-complexity VA healthcare system consisting of three (3) campuses operating continuously.

Margaret Cochran Corbin Campus (Manhattan Campus) 423rd E 23rd St New York, NY 10010

Brooklyn VAMC 800 Poly Place Brooklyn, NY 11209

St. Albans VAMC Community Living Center 179-00 Linden Blvd Jamaica, NY 11425

VA Police provide 24-hour security services supporting:

• Emergency response;

• Crime prevention;

• Incident investigation;

• Workplace violence response;

• Protection of Veterans;

• Protection of employees;

• Protection of visitors;

• Protection of government property;

• Restricted-area monitoring;

• Parking and perimeter security;

• Emergency management; and

• Evidence preservation.

The VA NYHHS currently operates an enterprise Pelco Video Management System.

The existing system contains equipment that requires replacement, expansion, modernization, and integration. The requirement includes replacement of a water-damaged camera, expansion of surveillance coverage, modernization of the Police workstation, AI analytics, enterprise network connectivity, and replacement of alarm communications.

This requirement supports VA physical security modernization and mandatory security requirements intended to protect Veterans, employees, visitors, facilities, government property, and critical healthcare infrastructure.

VA Police require reliable enterprise surveillance, alarm communications, and security monitoring capabilities to support 24-hour operations.

The solution shall be compatible with the Medical Center’s existing enterprise Pelco CCTV environment where compatibility is identified as a mandatory technical requirement.

1.2 Objective

The objective of this requirement is to provide a modern, reliable, scalable, and enterprise-capable security system that improves VA Police situational awareness and supports the protection of Veterans, employees, visitors, facilities, and government property.

The solution shall:

1. Replace failed or obsolete surveillance equipment at Brooklyn VAMC

2. Expand CCTV coverage.

3. Improve enterprise monitoring across three campuses.

4. Implement AI-assisted video analytics.

5. Improve alarm communications reliability.

6. Provide secure network connectivity between all three campuses.

7. Maintain compatibility with the existing Pelco Enterprise VMS.

8. Minimize operational disruption.

9. Improve system reliability and maintainability.

10. Provide complete documentation and training.

1.3 Scope

The The Contractor shall provide hardware and associated services for the Brand Name Pelco Security System at VA NYHHS to include the following:

Part Number Description QTY VX-WKST Pelco Workstation 1 CAT6 Wire 1 TG240G 24 Port PoE+ Switch 1 OE-32LEDMON 32’ LED Security Monitor 1 SMLE1-12V5-4H Pelco Four-Head Exterior

Dome Cameras 4

I8116-E Axis IP Network Video Intercom 1

IMV229-1ERS 2M Pelco Sarix Value IMV Vandal Dome Fixed Lens Camera

XWOBAP1 Wireless Backhaul 1 VXP-1C Camera License 1 IMF8 Pelco 360 Degree Camera 1

40KNKS-003-0005M5 PIV Class Card Readers - Two Form Factor 7

CVACORCALIPSA Calipsa AI Software 1 VZN2500 Verizon ISP Device 3 LTEM-XV Cellular Communicator 41 Verizon Annual Service Plan 1 Services to include project management, installation, wiring, configuration, programming, and systems integration.

The period of performance shall be a delivery of a Brand Name Pelco Security System Upgrade to be complete within 60 days of the date of award. Additionally, installation, configuration, programming, and testing shall be completed within 120 days of award. A 12-month manufacturer warranty period shall commence after the successful installation configuration, integration, testing, and commissioning of all equipment.

1.3.1 CCTV Infrastructure

• One (1) Pelco VX Workstation

• One (1) 32-inch LCD monitor

• One (1) keyboard

• One (1) mouse

• Four (4) Pelco four-head exterior dome cameras

• One (1) Axis IP Network Video Intercom

• One (1) wireless backhaul system

• Nine (9) Pelco Sarix Value IMV 2MP vandal dome cameras

• One (1) Pelco 360-degree camera

• One (1) PoE+ 24-port switch

• CAT6 network cabling and associated installation materials

• Seven (7) PIV Card Readers

1.3.2 Software

• One (1) Pelco Calipsa AI Video Analytics software

• Required software activation

• Required integration and programming

1.3.3 Enterprise Networking

• Three (3) Verizon Business-Class ISP devices

• One (1) device per campus

• Verizon service for each ISP device

• Required configuration and integration

1.3.4 Alarm Communications

• Forty-one (41) Verizon cellular communicators

• Installation

• Activation

• Programming

• Alarm panel integration

1.3.5 Services

• Installation

• Wiring

• Configuration

• Programming

• Systems integration

• Troubleshooting

• Training

• Warranty support – Manufacturer Warranty

1.4 Technical Requirements

1.4.1 Pelco VX Workstation (Brooklyn VAMC)

• 32-inch LCD monitor

• Keyboard

• Mouse

• Required licenses

• Required accessories

• All necessary cabling

The workstation shall be configured to:

• Display live video;

• Display recorded video;

• Support authorized user access;

• Support video playback;

• Support system monitoring;

• Support applicable alarm/event notifications; and

• Operate as part of the existing enterprise Pelco environment.

1.4.2 Exterior Four-Head Dome Cameras (Brooklyn VAMC)

The Contractor shall furnish and install four (4) Pelco four-head exterior dome cameras.

Installation shall include:

• Mounting hardware;

• Weatherproofing;

• Network connection;

• Power connection;

• Configuration;

• Camera naming;

• Recording configuration;

• Image adjustment; and

The Contractor shall verify that each camera provides appropriate coverage of the designated area.

1.4.3 Axis IP Network Video Intercom (Brooklyn VAMC)

The Contractor shall furnish and install one (1) Axis IP Network Video Intercom.

The intercom shall provide:

• IP network connectivity;

• Two-way audio;

• Video capability;

• Remote monitoring;

• Event notification where supported;

• Integration with the existing security environment; and

• Recording capability where technically supported.

The Contractor shall configure the intercom to permit authorized VA Police personnel to monitor and respond to communications.

1.4.4 Wireless Backhaul (Brooklyn VAMC)

The Contractor shall furnish and install one (1) wireless backhaul system.

The wireless backhaul shall provide reliable network connectivity between designated CCTV equipment and the Medical Center’s security network.

The Contractor shall:

• Perform site assessment;

• Establish appropriate antenna alignment;

• Configure network addressing;

• Configure encryption/security;

• Verify signal strength;

• Test throughput;

• Test connectivity

1.4.5 Pelco Sarix Value IMV Cameras (Brooklyn VAMC)

The Contractor shall install nine (9) Pelco Sarix Value IMV 2MP vandal dome cameras.

The Contractor shall provide all:

• Mounting hardware;

• Network connections;

• CAT6 cabling;

• PoE connections;

• Camera configuration;

• Recording configuration;

• Camera License;

• Programming;

• Testing; and documentation.

Each camera shall be fully integrated into the existing Pelco Enterprise VMS.

1.4.6 Water-Damaged Camera Replacement (Brooklyn VAMC)

The Contractor shall replace one (1) water-damaged surveillance camera located on the tenth floor.

The replacement shall be a Pelco 360-degree camera compatible with the existing enterprise security system.

• Remove the damaged camera;

• Inspect existing cabling;

• Replace damaged cabling if necessary;

• Install the replacement camera;

• Configure the camera;

• Integrate the camera into the VMS;

• Verify recording; and

• Test the camera from the designated VA Police workstation.

1.4.7 CAT6 Cabling (Brooklyn VAMC)

The Contractor shall furnish and install all CAT6 network cabling required for the CCTV installation.

Installation shall include, as applicable:

• CAT6 cable;

• Patch panels;

• Patch cords;

• Cable supports;

• Terminations;

• Jacks;

• Raceway;

• Conduit;

• Labels; and

• Associated installation hardware.

All cabling shall be properly supported, labeled, terminated, and tested.

1.4.8 PoE Network Switch (Brooklyn VAMC)

The Contractor shall furnish and install one (1) PoE+ 24-port switch.

The switch shall support the connected CCTV devices and provide adequate PoE capacity for the installed cameras and associated devices.

The Contractor shall configure the switch in accordance with VA network requirements and coordinate all network configurations with the designated VA OI&T personnel.

1.4.9 Pelco Enterprise Video Management System (VMS) Programming (Harborwide – Manhattan, Brooklyn and St. Albans Campuses)

The Contractor shall program all new devices into the existing Pelco Enterprise VMS.

Programming shall include, as applicable:

• Device registration;

• Camera naming;

• User permissions;

• Recording configuration;

• Video retention configuration;

• Camera grouping;

• Alarm/event configuration;

• Display configuration;

• Workstation configuration;

• Intercom integration;

• AI event integration; and

• Verification of system communication.

The Contractor shall not modify existing system configurations unless specifically authorized by the facility point of contact (POC) and Contracting Officer (CO).

(Contracting Officer Representative (COR).

1.4.10 Pelco Calipsa Video Analytics (Harborwide – Manhattan, Brooklyn and St.

Albans Campuses)

The Contractor shall furnish, install, license, configure, and integrate Pelco Calipsa Video Analytics software.

The software shall be configured to support intelligent analysis of designated CCTV feeds.

Configuration shall include, as applicable:

• People detection;

• Vehicle detection;

• Detection zones;

• Virtual trip lines;

• Event rules;

• Notifications;

• Alarm/event integration;

• False alarm reduction;

• User access; and

• Event review.

The Contractor shall tune the analytics for the VA NYHHS environment and demonstrate operational functionality prior to acceptance.

1.4.11 Enterprise CCTV Networking (Harborwide – Manhattan, Brooklyn and St.

Albans Campuses)

The Contractor shall establish secure network connectivity between all three VA Medical Center campuses to support enterprise-level CCTV monitoring.

The Contractor shall furnish:

• Three (3) Verizon Business-Class ISP devices;

• One (1) device per campus;

• Verizon service for each device; and

• Required installation and configuration services.

The Contractor shall not be connect security devices to the VA network.

1.4.12 Cellular Alarm Communicators (Harborwide – Manhattan, Brooklyn and St.

Albans Campuses)

The Contractor shall furnish and install forty-one (41) Verizon cellular communicators for designated alarm panels.

• Remove existing communication equipment where applicable;

• Install new cellular communicators;

• Activate cellular service;

• Program each communicator;

• Configure alarm panel interfaces;

• Verify cellular signal strength;

• Conduct alarm transmission testing;

• Verify receipt of alarm signals at the designated monitoring location; and

• Provide documentation for each installed communicator.

1.4.13 PIV Card Readers (Harborwide – Manhattan, Brooklyn and St. Albans Campuses)

Furnish and install seven (7) PIV Class Readers

HID pivCLASS® readers deliver government-grade security and compliance for access control systems requiring PIV, PIV-I, and CAC credential authentication. Developed by HID Global, pivCLASS readers—including models such as the R10-H, R15-H, R40-H, and advanced RP40-H—are specifically designed to meet FIPS 201 standards and enable strong identity verification using secure smart card credentials. Supporting 13.56MHz technologies including PIV, CAC, TWIC®, and other PKI-based credentials, these readers provide encrypted communication, certificate validation, and multi-factor authentication for high-security environments.

1.4.14 System Integration (Harborwide – Manhattan, Brooklyn and St. Albans Campuses)

The Contractor shall provide complete system integration.

The completed system shall function as an integrated enterprise security solution rather than as independent components.

Integration shall include:

• CCTV;

• VMS;

• AI analytics;

• Workstations;

• Intercom;

• Network infrastructure;

• Wireless backhaul;

• Enterprise connectivity

• Alarm communications.

The Contractor shall be responsible for resolving integration problems associated with equipment furnished and installed under this requirement.

2.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION

AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508)

On January 18, 2017, the Access Board issued a final rule that updated accessibility requirements covered by Section 508 and refreshed guidelines for telecommunications equipment subject to Section 255 of the Communications Act. The final rule went into effect on January 18, 2018. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

2.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: Revised 508 Standards and 255 Guidelines (access-board.gov). A single PDF file version of the Revised Section 508 Standards and 255 Guidelines will be supplied upon request, or can be obtained from the Access Board website. Federal agencies must comply with the Rehabilitation Act of 1973, as amended.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

☒ E205 Electronic Content – (Accessibility Standard -WCAG 2.0 Level A and AA Guidelines) ☒ E204 Functional Performance Criteria ☒ E206 Hardware Requirements ☒ E207 Software Requirements ☒ E208 Support Documentation and Services Requirements

2.2 COMPATABILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

2.3 ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

3.0 INFORMATION TECHNOLOGY USING SUSTAINABLE PRODUCTS

The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 14148, “Initial Rescissions of Harmful Executive Orders and Actions,” dated January 20, 2025;

Executive Order 13221, “Energy-Efficient Standby Power Devices,” dated August 2, 2001; and the Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) to provide ENERGY STAR® certified and Federal Energy Management Program (FEMP) Designated Low Standby Power information technology products, see https://www.energy.gov/femp/search-energy-https://www.energy.gov/femp/search-energy-efficient-products efficient-products. See http://www.energystar.gov for complete product specifications and updated lists of Energy Star certified products. FEMP low standby power product listing can be found at https://www.energy.gov/femp/low-standby-power-product-list.

The Contractor shall provide products that meet the definition of sustainable products if the products are delivered to the Government; furnished by the Contractor for use by the Government, incorporated into the construction of a public building or public work, or acquired by the Contractor for use in performing services under a Government contract where the cost of the products is a direct cost to a Government contract (versus costs which are normally applied to a contractor's general and administrative expenses or indirect costs).

Specifically, the Contractor shall provide sustainable products under this contract in accordance with RFO 52.223-23 (NOV 2025). The applicable products with their associated certification and/or designation required (e.g. Energy Star, FEMP Low Standby Power) are identified within the product requirements specifications in this PD. The Contractor shall self-certify that its proposed products meet the certification(s) and/or designation(s) specified.

4.0 SHIPMENT OF HARDWARE OR EQUIPMENT/PLACE OF PERFORMANCE

Margaret Cochran Corbin Campus (Manhattan Campus) 423rd E 23rd St New York, NY 10010

Brooklyn VAMC 800 Poly Place Brooklyn, NY 11209

St. Albans VAMC Community Living Center 179-00 Linden Blvd Jamaica, NY 11425

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Ship To and Mark For:

Primary Alternate Name: James Roberts Name: Armando Rivera Address: 800 Poly Place, Brooklyn, NY

11209 Address: 800 Poly Place, Brooklyn, NY

11209 Voice: 718 660 3549 x1214 Voice: 718 298 8501 Email: james.roberts9@va.gov Email: armando.rivera@va.gov

4.1 SPECIAL SHIPPING INSTRUCTIONS

Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor shall not make any changes to the delivery schedule at the request of Site POC.

Contractors shall coordinate deliveries with Site POCs before shipment of hardware to ensure sites have adequate storage space.

https://www.energy.gov/femp/search-energy-efficient-products http://www.energystar.gov/ https://www.energy.gov/femp/low-standby-power-product-list

All shipments, either single or multiple container deliveries, shall bear the VA IFCAP Purchase Order number (if applicable) on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) Purchase Order (PO) or Contract number shall indicate total number of containers for the complete shipment (e.g. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall also include the following:

IFCAP PO # or Contract No.: ____________ (e.g., 166-E11234 (the IFCAP PO number is located in block #20 of the Standard Form, SF 1449)) Project Description: (e.g. Tier I Lifecycle Refresh)

Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3)

4.2 NATIONAL ACQUISITIONS

N/A

5.0 GENERAL REQUIREMENTS

5.1 VA TECHNICAL REFERENCE MODEL

The Contractor shall comply with the VA OIT Technical Reference Model (VA TRM).

Compliance with the VA TRM is achieved by using only technologies and standards that are listed as approved for use in the VA TRM. The Contractor shall provide all necessary information requested by VA to ensure TRM approval is obtained prior to use on VA’s network.

5.2 ZERO TRUST – VA CRITICAL SECURITY CONTROLS

VA has established minimum mandatory security requirements and requires that any network connected software system or service must meet the VA Critical Security Controls as outlined in the VA Memorandum, “VA Security Controls”, https://www.voa.va.gov/DocumentView.aspx?DocumentID=5010. VA Critical Security Controls identify the minimum mandatory requirements that must be implemented across all VA enterprise infrastructure, cloud computing environments, information systems, networks, and specialized devices (medical devices/systems, special-purpose systems, and research scientific computing devices) that process, store, and/or transmit VA data. Effective July 1, 2025, the Contractor shall implement these VA Critical Security Controls, within any network connected software system or service prior to being authorized for use in the VA. This functional requirement is not negotiable, and Plan of Action & Milestones (POAM) will not be accepted in the event these controls cannot be implemented for new systems. Critical Security Controls are intended to increase VA’s security posture and provide security and privacy risk visibility into the VA network and is not a new requirement. The Contractor’s failure to maintain these VA Critical Controls after implementation will result in VA discontinuing the use of the system.

5.3 SOCIAL SECURITY NUMBER (SSN) REDUCTION

The Contractor solution shall support the Social Security Number (SSN) Fraud Prevention Act (FPA) of 2017 which prohibits the inclusion of SSNs on any document sent by mail. The Contractor support shall also be performed in accordance with Section 240 of the Consolidated Appropriations Act (CAA) 2018, enacted March 23, 2018, which mandates VA to discontinue using SSNs to identify individuals in all VA information systems as the Primary Identifier. The https://www.voa.va.gov/DocumentView.aspx?DocumentID=5010

Contractor shall ensure that any new IT solution discontinues the use of SSN as the Primary Identifier to replace the SSN with the Integrated Control Number (ICN) in all VA information systems for all individuals. The Contractor shall ensure that all Contractor delivered applications and systems integrate with the VA Master Person Index (MPI) for identity traits to include the use of the ICN as the Primary Identifier. The Contractor solution may only use a Social Security Number to identify an individual in an information system if and only if the use of such number is required to obtain information VA requires from an information system that is not under the jurisdiction of VA.

5.4 INTERNET PROTOCOL VERSION 6 (IPV6)

The Contractor solution shall support IPv6-Only based upon the memo issued by the Office of Management and Budget (OMB) on November 19, 2020 (https://www.whitehouse.gov/wp-content/uploads/2020/11/M-21-07.pdf).