36C10B26Q0459_1.docx
DOCX document 17 KB Posted
- Attached to
- 7A21--NEW- iMedRIS iRIS Software/Maintenance (VA-26-00065187) Federal contract opportunity
- Solicitation number
- 36C10B26Q0459
About this file
This is a Combined Synopsis/Solicitation Notice for the renewal of licensing, maintenance, and support services for the iMedRIS Integrated Research Information System (iRIS). The Department of Veterans Affairs (VA) Office of Information and Technology (OIT) End User Operations (EUO) is seeking a contractor to provide continued support for this VA-approved research compliance platform that has been in operation since 2012. iRIS supports multiple committees and functions including the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Subcommittee on Research Safety and Security/Institutional Biosafety Committee (SRSS/IBC), Research and Development Committee (RDC), and the Veterinary Medical Unit (VMU). The system is currently deployed across multiple VA sites and manages centralized document control, electronic routing, automated notifications, reporting, and regulatory oversight activities.
The requirement calls for 24/7/365 technical support including software updates, bug fixes, security patches, version upgrades, configuration support, and functional assistance for workflow processing and committee operations. The contractor must maintain cybersecurity compliance, data integrity, and interoperability with VA enterprise services including authentication, role-based access controls, and audit logging. The contract will be structured as a 12-month base period with four optional 12-month renewal periods. The response deadline is July 16, 2026 at 10:00 a.m. Eastern Time. The Solicitation Number is 36C10B26Q0459, the Product Service Code is 7A21, and the NAICS Code is 513210. The contracting office is the Department of Veterans Affairs Technology Acquisition Center located in Eatontown, New Jersey, with Joshua McGarry serving as the primary point of contact.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| S02_JA_iRIS_Redacted.pdf | ||
| S02_36C10B26Q0459.pdf |
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Text version
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| SUBJECT* |
| NEW- iMedRIS iRIS Software/Maintenance (VA-26-00065187) |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 07724 |
| SOLICITATION NUMBER* |
| 36C10B26Q0459 |
| RESPONSE DATE/TIME/ZONE |
| 07-16-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 7A21 |
| NAICS CODE* |
| 513210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Technology Acquisition Center
23 Christopher Way Eatontown NJ 07724
POINT OF CONTACT*
Contract Specialist Joshua McGarry Joshua.McGarry@va.gov 848-377-5136
PLACE OF PERFORMANCE
ADDRESS
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
PRODUCT REQUIREMENTS
The Department of Veterans Affairs (VA) Office of Information and Technology (OIT) End User Operations (EUO) requires renewal of licensing, maintenance, and support for the iMedRIS Integrated Research Information System (iRIS) currently deployed at multiple VA sites. iRIS is a VA‑approved, modular research compliance platform supporting the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Subcommittee on Research Safety and Security/Institutional Biosafety Committee (SRSS/IBC), Research and Development Committee (RDC), and the Veterinary Medical Unit (VMU). The system facilitates centralized document management, electronic routing, automated notifications, reporting, and regulatory oversight activities required by VA research governance and federal compliance bodies.
This requirement ensures continued operational availability of the system through routine and corrective maintenance, including software updates, bug fixes, security patches, version upgrades, and configuration support. The contractor shall provide functional and technical assistance for issues affecting workflow processing, committee operations, and integrations such as the CITI training interface. Maintenance services are required to sustain cybersecurity compliance, preserve data integrity, and maintain interoperability with VA enterprise services, including authentication, role‑based access controls, and audit logging.
The continued support for iRIS is essential to ensure uninterrupted processing of research protocols, committee reviews, safety assessments, and associated oversight functions. The system has been in use within VA since 2012 and incorporates extensive local workflow configurations designed to align with VA research processes and compliance needs. Ongoing support allows VA sites to retain these efficiencies, prevent delays in research review cycles, and maintain adherence to human subjects protections, biosafety requirements, animal welfare standards, and VA Office of Research & Development policy.
Performance shall be a 12-month base period with four 12-month option periods.
| Description |
| Part No. |
| Quantity |
iMedRIS Software Maintenance Support Agreement Software Rental and License-T4GCZAB55
1 EA
SOFTWARE SUPPORT
The contractor shall provide technical support for all subscriptions purchased. All technical support will be provided 24 hours a day, 7 days a week, 365 days a year, to include access to Clarivate online and phone support. All technical support will include but not be limited to major product and technology releases, technical support, updates, fixes, security alerts, data fixes, and critical patch updates, upgrade scripts, tax, legal, and regulatory updates and certification with most existing third-party products/versions.
See attached document: S02_36C10B26Q0459.
See attached document: S02_JA_iRIS_Redacted.
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
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